m-102613CITY OF SANTA MONICA
CITY COUNCIL MINUTES
OCTOBER 26, 2013
A special meeting of the Santa Monica City Council was called to order by Mayor O'Connor at 9:37 a.m.
a.m., on Saturday, October 26, 2013, at City Council Chambers, 1685 Main Street.
Roll Call: Present: Mayor Pam O'Connor
Mayor Pro Tern Terry O'Day
Councilmember Gleam Davis
Councilmember Kevin McKeown
Councilmember Tony Vazquez
Councilmember Ted Winterer
Absent: Councilmember Robert T. Holbrook
Also Present: City Manager Rod Gould
City Attorney Marsha Jones Moutrie
City Clerk Sarah P. Gorman
CONVENE/PLEDGE On order of the Mayor, the City Council convened at 9:37 a.m., with
Councilmember Holbrook absent. Estela Rodriguez and Sonia Ramos led
the assemblage in the Pledge of Allegiance.
CLOSED SESSIONS Member of the public Denise Barton commented on closed sessions.
On order of the Mayor, the City Council recessed at 9:39 a.m., to consider
closed sessions and returned at 12:07 p.m., with Councilmember Holbrook
absent, to report the following:
1 -A: Public Employee Evaluation.
Title of Employees: City Manager
The Mayor reported that the Council completed the City Manager's
evaluation.
STUDY SESSION: 4 -A: Changes to Boards and Commission Processes - recommendation
COMMISSIONS AND that City Council: 1) review and comment on potential revisions to the
BOARDS PROCESSES current application, recruitment, screening and recommendation process for
new board and commission members for Council consideration and direct
staff to implement the proposed changes; and 2) direct staff to evaluate
October 26, 2013
current boards and commissions and return with recommendations
regarding meeting frequency and strategies to reduce duplication and
strengthen roles and responsibilities, was presented.
Members of the public Ravenous Catalyst and Patricia Hoffman
commented on the item.
Discussion ensued on the merits of the recommendation including, but not
limited to the evaluation of commissions and questions on commission
applications.
Motion by Councilmember Winterer, seconded by Councilmember Davis,
to provide staff direction. The motion was approved by the following vote:
AYES: Councilmembers McKeown, Winterer, Davis, Vazquez,
Mayor Pro Tern O'Day, Mayor O'Connor
NOES: None
ABSENT: Councilmember Holbrook
STAFF 8 -A: Public Speaker Time — recommendation that City Council retain
ADMINISTRATIVE the current practice requiring public speakers to speak on their own behalf,
ITEMS: and not permitting donation of time from one speaker to another, was
PUBLIC SPEAKER TIME presented.
Members of the public Denise Barton, Ravenous Catalyst, and Zina
Josephs spoke generally in opposition of the recommendation.
Considerable discussion ensued on topics including, but not limited to
current methods of public speaker input, coordination of presentations,
practical considerations regarding donation of time.
Motion by Councilmember McKeown, seconded by Councilmember
Winterer, to direct staff to draft a procedure for allowing voluntary
consolidation of public testimony and to return to Council with that
procedure. The motion failed by the following vote:
AYES: Councilmembers McKeown, Winterer, Vazquez
NOES: Councilmember Davis, Mayor Pro Tern O'Day,
Mayor O'Connor
ABSENT: Councilmember Holbrook
Motion by Councilmember Winterer, seconded by Councilmember
McKeown, for a one year pilot to allow speakers to yield their time to one
other speaker and have no more than 4 minutes total.
2 October 26, 2013
Councilmember Winterer clarified that under his motion, the 6 minute
maximum per person per meeting would still apply, so if a person spoke for
4 minutes, they would only have 2 minutes left for speaking on other items.
He also clarified that the person who donated their time would be required
to be there personally and make the representation regarding donation to
the clerk.
Motion to amend by Councilmember Davis, to require the City Clerk
during the pilot program to keep track of the number of donations of time
and the overall time taken by the donors to help determine if the process
allows for more or less efficient use of time. The proposed amendment was
accepted as friendly to the maker and seconder.
The motion was approved by the following vote:
AYES:
Councilmembers Vazquez, Davis, Winterer, McKeown
NOES:
Mayor Pro Tem O'Day, Mayor O'Connor
ABSENT:
Councilmember Holbrook
AGENDA 8 -B: Agenda Management Practices and Council rules of Order and
MANAGEMENT Procedure — recommendation that City Council: 1) review and comment
on the proposal to calendar agenda items for the next available meeting
date; 2) review and comment on the proposed process to request that items
be pulled from the agenda; 3) review and comment on the proposed pilot to
establish a set time for the Council to engage in agenda management; 4)
consider adopting a resolution amending the Rules of Order and Procedure
for the Conduct of City Council meetings to modify the procedure for
continuing past 11:00 p.m.; 5) repeal Resolution No. 10643 (CCS) which
established the present rules; 6) review and comment on the practice of
hearing of continued items; and, 7) review and comment on options for
scheduling second readings and ordinances, was presented.
Members of the public Denise Barton, Ravenous Catalyst, Catherine
Eldridge, Zina Josephs and Patricia Hoffman spoke generally in opposition
to the recommended action.
Considerable discussion ensued on topics including scheduling items,
scheduling of second readings of ordinances, agenda management,
continuing meetings past 11 p.m., and hearing continued items.
Motion by Councilmember Winterer, seconded by Councilmember Davis,
to approve the staff recommendation with the following changes:
removing rules requiring a motion to continue the Council meeting after a
certain time, continuing the current practice regarding continued items, and
continue holding second readings at the next meeting.
3 October 26, 2013
Motion to amend by Councilmember McKeown, to add direction to the
motion to evaluate when and if a sununer hiatus should take place. The
motion as friendly to the maker and seconder.
The motion was approved by the following vote:
AYES: Councilmembers McKeown, Winterer, Davis, Vazquez,
Mayor Pro Tem O'Day, Mayor O'Connor
NOES: None
ABSENT: Councilmember Holbrook
On order of the Mayor, the City Council meeting was adjourned at 1:43
p.m.
ATTEST:
Sarah P. /�
Gorman
City Clerk
October 26, 2013