R10787F: \atty \m u n i \laws \mjm \BdsCom Pol iciesReso 11262013
City Council Meeting: November 26, 2013 Santa Monica, California
RESOLUTION NUMBER 10787 (CCS)
(City Council Series)
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF SANTA MONICA ESTABLISHING POLICIES FOR CITY BOARDS,
COMMISSIONS AND REGIONAL ADVISORY BOARDS
WHEREAS, maximizing public participation in government effectuates
fundamental principles of democracy; and
WHEREAS, the residents of Santa Monica have a strong commitment to
participating in their local government; and
WHEREAS, the City's numerous boards and commissions facilitate public
participation in government and thereby ensure representation of diverse viewpoints
and interest; and
WHEREAS, setting term limits and establishing policies for boards and
commissions ensures that opportunities for participation will be maximized and that
boards and commissions will function productively; and
WHEREAS, the City Council desires to establish term limits and other polices in
relation to participation in City boards and commissions and the conduct of board and
commission meetings; and
WHEREAS, the Council intends such policies to both maximize opportunities for
participation in City government and provide the flexibility necessary to ensure that
boards and commissions have the expertise and qualifications necessary to discharge
their duties
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA MONICA
DOES RESOLVE AS FOLLOWS:
SECTION 1. Term Limits for Boards and Commissions
The following definitions and policies shall apply to City boards and commissions,
including the boards of the Pier Restoration Corporation, Downtown Santa Monica, Inc.,
and the Santa Monica Convention and Visitors Bureau.
A. The length of term for each City- appointed board and
commission is set forth in the Municipal Code, the City Charter, or
the by -laws of the board or commission.
B. A full term is defined as serving three - fourths or more of a
term, whether it is an appointment to an annual vacancy or to an
unscheduled vacancy.
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C. A partial term is defined as serving less than three - fourths of
a term, whether it is an appointment to an annual vacancy or to an
unscheduled vacancy.
D. All members of boards and commissions, except tenant
members of the Housing Commission, are limited to serving two
consecutive terms. However, a third consecutive term may be
served if the member makes a written request to serve a third term,
or a Councilmember nominates a member to a third term, and the
City Council approves the third term by a two- thirds vote. Tenant
members of the Housing Commission are limited to serving four
consecutive two -year terms, except that a fifth or sixth two -year
consecutive term may be served if the member makes a written
request or a Councilmember nominates the member, and the City
Council approves the fifth or sixth term by a two- thirds vote.
E. Serving a partial term shall not be counted as part of the
second or third consecutive term limit.
F. The total number of members that may serve a third
consecutive term on a board or commission at the same time is
limited to no more than one -third of the membership of that board
or commission, but the Council may, by two - thirds vote, make an
exception in order to fill any seat on a board or commission with
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any specific qualifications for membership relating to professional
standing or expertise.
G. After serving the maximum number of consecutive terms
allowed, a member may not serve again on the same board or
commission until four years after the member's final term has
expired.
Term Limits for Regional Advisory Boards.
The following policies apply to term limits on regional advisory boards.
A. Members of the Los Angeles County West Vector Control
District shall serve an initial two year term and may serve additional
terms of two or four years each at the discretion of the City Council.
B. Members or alternates of the Cooperative Library System
may serve a maximum of two two -year terms. Members shall have
the option to serve an additional two terms as alternates, and
alternates shall have the option to serve two additional terms as
members.
C. Members of the Los Angeles County Metropolitan Water
District may serve for an indefinite number of four year terms.
SECTION 2. Membership on One Board or Commission Only
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No person shall serve simultaneously on more than one board or commission,
including the Pier Restoration Corporation, Downtown Santa Monica, Inc., the Santa
Monica Convention and Visitors Bureau, and the regional advisory boards, with the
exception of the Building and Safety Commission.
SECTION 3. Bi- Annual Review of Agendas and Minutes
The City Clerk is hereby directed to conduct bi- annual reviews of board and
commission agendas and minutes, including the agendas and minutes of the Pier
Restoration Corporation, Downtown Santa Monica, Inc., and the Santa Monica
Convention and Visitors Bureau, and to act, as needed, to ensure that they comply with
legal requirements, including the Ralph M. Brown Act.
SECTION 4. Annual Dinner
The City Clerk is directed to organize and hold an annual Board and Commission
Dinner which shall serve as the annual joint meeting between the City- appointed boards
and commissions, the appointees to the regional advisory boards, and the City Council.
SECTION 5. Written Communications to Other Entities
No City- appointed board or commission shall send any official resolution or other
correspondence of the board or commission on any matter of City policy to any non -City
agency, board or commission unless the board or commission votes to do so and
obtains the prior approval of the City Council.
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SECTION 6. Conduct of Meetings
Resolution 8525 (CCS), as it may be amended from time to time, which sets forth
the rules of order and the procedures for the conducting of City Council meetings, is
hereby incorporated and made a part of these City board and commission policies to
serve as a general guideline for the conduct of meetings of the City- appointed boards
and commissions which have not adopted their own rules or bylaws.
SECTION 7. Attendance at Meetings
The following attendance policies apply to all members of City boards and
commissions, including the Pier Restoration Corporation, Downtown Santa Monica, Inc.,
the Santa Monica Convention and Visitors Bureau, and the regional advisory boards.
A. An absence is defined as a failure to attend at two - thirds of a
meeting.
B. Except for the regional advisory board appointments, City
staff liaison to all boards and commissions shall report all board
and commission member absences to the City Clerk.
C. The City Clerk shall provide the City Council with a summary
of attendance by all board and commission members twice a year,
or when a board or commission member has been absent from two
meetings out of any six consecutive meetings.
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SECTION 8. Resolutions Number 4626 (CCS), 6850 (CCS) and 9451 (CCS)
are repealed in their entirety.
SECTION 9. The City Clerk shall certify to the adoption of this Resolution, and
thenceforth and thereafter the same shall be in full force and effect.
APPROVED AS TO FORM:
MlkSHA JONIE MOUTRIE
City Attorney
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Adopted and approved this 26th day of November, 2013.
rPam Connor, Mayor
I, Sarah P. Gorman, City Clerk of the ta Mon ica, do hereby certify that
the foregoing Resolution No. 10787 (CCS) was duly adopted at a meeting of the Santa
Monica City Council held on the 26th day of November, 2013, by the following vote:
AYES: Councilmembers: Davis, McKeown, Vazquez, Winterer
Mayor O'Connor
NOES: Councilmember: None
ABSENT: Councilmember: Holbrook
Mayor Pro Tern O'Day
ATTEST:
Sarah P. Gorman, City Clerk