SR-09-10-2013-3B,dam _D
City of it CouncilReport
Santa moniea°
City Council Meeting: September 10, 2013
Agenda Item:
To: Mayor and City Council
From: Martin Pastucha, Director of Public Works
Subject: Award Construction Contract for Airport Administration Fire Alarm
Upgrade Project
Recommended Action
Staff recommends that the City Council:
1. Authorize the City Manager to negotiate and execute a contract with Golden
Phoenix Construction Company, Inc., a California-based company, in an amount
not to exceed $182,683 (includes a 10% contingency) for the Airport
Administration Fire Alarm Upgrade Project.
2. Authorize the Director of Public Works to issue any necessary change orders to
complete the work within contract authority.
Executive Summary
This project would upgrade and modernize the Airport Administration building fire alarm
system to meet current code. In July 2013, the City solicited bids for construction
services associated with the improvements. Two bids were received and opened on
July 24, 2013. Staff recommends Golden Phoenix Construction Company, Inc. as the
best bidder for the. Airport Administration Fire Alarm Upgrade Project at a cost not to
exceed $182,683.
Discussion
The existing fire alarm system at the Airport Administration building is unreliable and
difficult to maintain due to outdated devices. Additionally, the alarm control panel is
shared with the adjacent Hangar building. Shared systems do not meet current fire
codes. The upgrade of the Airport Administration building fire alarm system would
modernize the system and facilitate easier maintenance. Separate fire alarm control
panels would be installed in the Airport Administration and Hangar buildings along with
pull stations and visual annunciation devices in accordance with the Americans with
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Disabilities Act (ADA) regulations and current fire codes. Preliminary fire protection
plans for both buildings have been reviewed by the City Fire Marshal.
Contractor Selection:
On July 9, 2013, the City published Notices Inviting Bids to upgrade and modernize the
Airport Administration building fire alarm system. The bid was posted on the City's
online bidding website and notices were advertised in the Santa Monica Daily Press in
accordance with the City Charter and Municipal Code provisions. Thirty-two vendors
downloaded the Notice Inviting Bids and eight prospective bidders attended a non-
mandatory pre-bid job walk. Two bids were received and publicly opened on July 24,
2013. The bid results are as follows:
Bidder Base Bid Total Bid Amount
Golden Phoenix Const. Co. $147,000 $166,076
JAM Corporation $155,000 $170,000
Bids were evaluated based on price, experience, qualifications and references. Based
on these criteria, Golden Phoenix Construction Company, Inc. is recommended as the
best bidder. Staff contacted references provided by Golden Phoenix Construction
Company, Inc. for prior project experience at the San Bernardino County Government
Center and in the Los Angeles Unified School District. All respondents reported that
work was completed in a timely and cost-efficient manner while maintaining consistent
quality. Staff also verified with the Contractors State License Board to ensure that the
Golden Phoenix Construction Company, Inc. license is current, active, and in good
standing.
Construction Schedule
Construction work is tentatively scheduled to begin in September 2013 for a period of
approximately 45 days.
FA
Financial Impacts & Budget Actions
The contract to be awarded to Golden Phoenix Construction Company, Inc. is for an
amount not to exceed $182,683 (includes a 10% contingency). Funds in the amount of
$182,683 are available in FY 2013-14 Capital Improvement Program budget in account
C336033.589000 (Airport Buildings Rehabilitation).
Prepared by: Tom Afschar, Architect
Approved:
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` Martin'Pastucha
` Director of Public Works
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Forwarded to Council:
Rod Gould
City Manager
Reference:
Contract No. 9795 (CCS)