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SR-08-13-2013-3HCity of Santa Monica • M • • City Council Meeting: August 13, 2013 Agenda Item: 3N To: Mayor and City Council From: Martin Pastucha, Director of Public Works Subject: Exposition Light Rail Street Lighting Upgrades — South Side of Colorado Avenue from 5th Street to 16th Street Staff recommends that the City Council: 1. Authorize the City Manager to negotiate and execute an agreement with the Exposition Metro Line Construction Authority in an amount not to exceed $875,000 (includes a 10% contingency) to perform final engineering services and construction of street lighting upgrades on the south side of Colorado Avenue between 5th and 16th Streets. Authorize the Director of Public Works to issue any necessary change orders to complete additional work within budget authority. Executive Summary On September 13, 2011 the City Council authorized the City Manager to negotiate with the Exposition Metro Line Construction Authority (Authority) and execute the Master Cooperative Agreement (MCA). The MCA states that the City -owned street lights are to be relocated and replaced by the Authority. In addition, staff identified additional necessary street and pedestrian lighting improvements, or betterments as defined in the MCA. The proposed street lighting upgrades along the corridor would help to improve a pedestrian and business friendly environment along with the proposed enhanced pedestrian and street commuter aesthetic and safety initiatives as part of the project. The proposed street lighting upgrades are recommended for implementation during the construction of the Exposition Light Rail (EXPO) project to minimize future traffic and train operational interruptions. In addition, implementation of these betterments would result in cost savings to the City versus performing the improvements after the EXPO Project. Staff recommends an agreement with the Authority to perform final engineering services and construction of street lighting upgrades on the south side of Colorado Avenue in an amount not to exceed $875,000. Background The EXPO Line will connect Downtown Los Angeles to Downtown Santa Monica. There are three stations in Santa Monica officially named 26th Street/Bergamot, Colorado /17th Street /SMC, and Downtown Santa Monica. The Authority is designing and building the line. Once complete, the EXPO Line will be turned over to the Los Angeles County Metropolitan Transportation Authority (Metro) for operation. Phase 1 of the line to Culver City opened in April 2012, just as construction began on Phase 2 to extend the line to Santa Monica. Phase 2 of the EXPO Line is scheduled to open in early 2016. On July 13, 2010, Council adopted a range of betterments to incorporate into the City's three EXPO Line stations that included separate station platforms for east and west bound trains at the 26th Street/Bergamot Station and a second entrance at Memorial Park /17th Street Station. On May 24, 2011, Council authorized a funding agreement between the City, the Authority, and Metro to pay for baseline elements of the light rail and stations. On June 28, 2011, Council approved preliminary engineering services at Colorado /17th Street/SMC and 26th Street/Bergamot Stations. On September 13 2011, Council authorized negotiation with the Authority for the betterments at these stations. On December 13, 2011, Council authorized an agreement with the Authority to perform final engineering and construction of betterments for the two stations. On January 24 2012, Council authorized an agreement with the Authority for the required 3% local match and an agreement for engineering and construction of betterments at the Downtown Santa Monica Station. On September 11, 2012 Council authorized an agreement with the Authority for the final engineering services and construction of the betterments to the City water main on Colorado Avenue. 2 On June 25, 2013, Council authorized an agreement with the Authority for Storm Drain Repairs and Replacement on Colorado Avenue. Discussion The Authority and its design - builder, Skanska -Rados Joint Venture (SRJV) have completed final design on all necessary City -owned utility facilities along Colorado Avenue. The final street lighting design along Colorado Avenue between 5th and 16th streets depicts baseline street lighting design consisting of a City standard street light pole and fixture. The design parameters specify that all poles and associated light fixture luminaires are to be replaced in kind or relocated. Concrete Marbelite poles with high - pressure sodium (HPS) luminaires currently exist on Colorado Avenue. City staff determined it would be beneficial to upgrade the baseline street lighting along the south side of Colorado Avenue between 5th and 16th Street from concrete Marbelite poles with HPS luminaires to new aluminum poles with LED luminaires similar to those installed on 2nd and 4th Street surrounding Santa Monica Place, and those used on the Transit Mall (Attachment A). In addition, street light poles would be fitted with LED pedestrian lighting and intermediary LED pedestrian lighting poles would be added along the corridor between street light pole locations. It is beneficial to perform the necessary upgrades to the street lighting at this time, as future construction along Colorado Avenue would have a profound impact on commuter and pedestrian traffic. The scope of work for the street lighting upgrades would include completion of final design documents and construction of improvements. Upgrades Staff from Planning and Community Development and Public Works verified strategic locations for the intermediary pedestrian lighting poles which would maximize their overall intended use. The upgrade would consist of 27 aluminum street light poles fitted 191 with pedestrian lighting arms and LED luminaires, versus baseline Marbelite poles (Attachment B). In addition, 28 intermediary pedestrian light poles and LED luminaires would be installed between the street light poles (Attachment A). Negotiations The Authority obtained preliminary cost proposals from SRJV for the City- requested betterments. The Authority's initial proposal was $1,020,020 for the final design and construction. This number includes an Authority fee and construction contingency. City staff value- engineered the original request and reduced the scope by approximately 14% to $875,000 which includes design and construction costs, EXPO administrative costs, and contingency. City staff would further evaluate the construction costs upon completion of final design documents. Any remaining funds in the City controlled design reserve would be utilized for a construction contingency. Staff would work with the Authority to reduce costs where possible. Only changes authorized by the Director of Public Works would be approved for payment to the Authority. Financial Impacts & Budget Actions The agreement to be awarded to the Authority is for an amount not to exceed $875,000. Funds are available in the FY 2013 -14 Capital Improvement Program budget at account C200224.589116 (Colorado Avenue South Side Pedestrian Lighting — Prop A Rail Reserve). Prepared by: Joshua Carvalho, P.E., Associate Civil Engineer Approved: Martin Pastucha Director of Public Works Forwarded to Council: Rod Gould City Manager Attachments: A — Aluminum Street Light Poles with LED luminaires on 2nd and 4th Streets B — Baseline City Standard Marbelite Street Light Pole Reference: Agreement No.9780 (CCS)