SR-06-25-2013-3SCity Council Meeting: June 25, 2013
Agenda Item: J
To: Mayor and City Council
From: Martin Pastucha, Director of Public Works
Subject: Bid Award for Purchase of Three Ford Focus Electric Vehicles
Recommended Action
Staff recommends that the City Council award Bid #4055 for the purchase and delivery
of three new Ford Focus electric vehicles to Wondries Fleet Group, a California -based
company, in the amount of $136,314.
Executive Summary
This purchase would replace three vehicles that have reached the end of their useful
life. In March 2013, the City solicited bids for the purchase of three new Ford Focus
electric vehicles. After reviewing the two bids received, staff recommends Wondries
Fleet Group as the best bidder for the purchase and delivery of three Ford Focus
electric vehicles in the amount of $136,314.
Discussion
The City replaces vehicles that have reached the end of their useful life through the
vehicle replacement program. The three vehicles to be replaced are used by the City's
Fire Department. This purchase is consistent with the City's Reduced - Emissions Fuels
Policy.
Vendor Selection
In March 2013, the City published Notices Inviting Bids to furnish and deliver three new
Ford Focus electric vehicles as required by the Fleet Management Division in
accordance with City specifications. The bid was posted on the City's on -line bidding
site and notices were advertised in the Santa Monica Daily Press in accordance with
City Charter and Municipal Code provisions. Two bids were received and publicly
opened on April 2, 2013 per Attachment A. Bids were evaluated based on price,
selection, quality of material, and compliance with City specifications. Wondries Fleet
0
Group was the only bidder to meet all specifications, including delivery of the vehicles in
the color required by the Fire Department Based upon these criteria, Wondries Fleet
Group is recommended as the best bidder for the purchase of three new Ford Focus
electric vehicles in accordance with City specifications.
Financial Impacts & Budget Actions
The purchase order to be awarded to Wondries Fleet Group is for an amount not to
exceed $136,314. Funds are available in the FY2012 -13 Capital Improvement Program
budget in account C540167.589200.
Prepared by: David Lasher, Administrative Analyst
Approved:
Martin Pastucha
Director of Public Works
Attachments: A — Bid Summary
2
Forwarded to Council:
Rod Gould
City Manager
Attachment A - Bid Summary
Bid No. 4055
Bid Description: Ford Focus Electric Vehicles
Bid Closing Date: April 2, 2013
Ford of Orange
Orange, CA
Wondries Fleet Group
Alhambra, CA
Item
Description
QTY
Unit Price
Extended
Unit Price
Extended
1
Ford Focus Electric Vehicles
3
$35,807.00
$107,421.00
$39,962.65
$119,887.95
Sales Tax
$10,204.99
$11,389.36
Warranty
$0.00
$0.00
$1,670.00
$5,010.00
Tire Fee
$8.75
$26.25
$8.75
$26.25
Delivery
$0.00
$0.00
$0.00
$0.00
Other
$0.00
$0.00
$0.00
$0.00
Grand Totall
1 $117,652.24
$136,313.56
Item
Description
Response
Response
2
Delivery Date
90 to 120 days
90 days
3
Payment Terms
Net 30
Net 30
4
Price Extension for additional vehicles
No price extension
Same price
5
Able to deliver in red
Not bid.
Yes
6
Vendor Comments
Illustrated parts book not available.Must be
ordered by 4/26 due to model year build
out.
Note: The Ford of orange bid stated that
vehicles are not available in red and failed to
offer a remedy to comply with the bid.
Painting after delivery could add up to an
additional $10,000 to the price of each
vehicle.
Note: The Wondnes bid included
aftermarket paint in their bid, per City
specifications.