SR-06-25-2013-3OCity Council Meeting: June 25, 2013
Agenda Item: S'C
To: Mayor and City Council
From: Martin Pastucha, Director of Public Works
Subject: Award Construction Contract for Annual Wastewater Main Improvements
Recommended Action
Staff recommends that the City Council:
1. Authorize the City Manager to negotiate and execute a construction contract with
Vasilj, Inc., a California -based company, in an amount not to exceed $1,358,928
(includes a 15% contingency) for the annual Wastewater Main Improvements.
2. Authorize the Director of Public Works to issue any necessary change orders to
complete additional work within budget authority.
Executive Summary
The annual Wastewater Main Improvements would replace approximately 3,450 linear
feet of sewer pipeline and rehabilitate approximately 1,980 linear feet of sewer pipeline
to extend their useful life, reduce maintenance, and upgrade capacity. Pipelines
identified for replacement and rehabilitation are selected based on factors such as age,
condition and capacity demand. Specific work would include replacement, upgrade,
lining and rehabilitation of existing wastewater mains; construction of new and
rehabilitation of existing maintenance access structures.
In April -May, 2013 the City solicited bids for construction services. After reviewing the
seven bids received, Vasilj, Inc., the lowest bidder, is recommended for construction of
the project in an amount not to exceed $1,358,928.
Discussion
The Water Resources Division operates and maintains an extensive sanitary sewer
collection system including approximately 150 miles of wastewater pipelines. The
Division uses an asset management plan that evaluates data such as age, pipe
condition, and capacity demands to identify the most critical wastewater infrastructure
improvement needs. Staff identified areas of the collection system that require
rehabilitation and upgrade through video and visual inspection to increase reliability and
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reduce maintenance demands. This project includes improvements at selected areas
based on highest priority deficiencies in the wastewater collection system. The
proposed improvements consist of replacing substandard 6- inch - diameter pipe with new
8- inch - diameter pipe and replacing /repairing maintenance structures holes to ensure
adequate and reliable sewer service for customers. The project implements cured -in-
place lining and rehabilitation of existing mainline pipes providing substantial extension
to the lifecycle of the existing critical segments. Improvements are mostly south of the I-
10 freeway.
Contractor Selection
On April 30 and May 2, 2013, the City published a Notice Inviting Bids in the Santa
Monica Daily Press and on the City's online bidding site. Sixty -four prospective
contractors requested bid packages. The City Clerk's office received seven sealed
bids, which were publicly opened by the Deputy City Clerk on May 14, 2013. Bid results
are as follows:
Bidder I Bid Amount
Vasilj, Inc.
$1,181,677
Toro Enterprises, Inc.
$1,188,561
Ramona, Inc.
$1,220,495
Blois Construction, Inc.
$1,232,521
John T. Malloy, Inc.
$1,245,012
Charles King Company, Inc.
$1,365,260
Vido Artukovich & Son, Inc.
$1,696,239
Engineer's Estimate
$1,300,000
Bids were evaluated based on understanding of the project's scope, price, direct
experience on similar projects, approach to the work, technical competence,
qualifications of the proposed staff, and the ability to meet the desired time frames.
Staff recommends Vasilj, Inc., as the best bidder based on its price, quality of services
offered, and experience with similar projects. Vasilj, Inc., has completed recent similar
projects for the cities of Anaheim, Los Angeles, Pasadena, and Long Beach.
References listed in the bid package were contacted and all respondents reported that
work performed by Vasilj, Inc., was completed in a timely and cost - efficient manner
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while maintaining consistent quality. Staff also verified with the Contractors State
License Board that Vasilj, Inc.'s and its subcontractors' licenses are current, active, and
in good standing.
Public Outreach
Construction management and public outreach for this project would be provided by
staff from Public Works Department. Construction management would include
inspecting the contractor's work during construction, verifying and controlling field
changes and unforeseen conditions, monitoring and mitigating impacts as a result of the
construction activities, attending contractor's safety meetings, attending periodic
progress meetings, and maintaining all necessary inspection documentation relevant to
the work performed during construction. Public outreach would include notifications
distributed to adjacent properties and the surrounding community on the scope of the
project, potential impacts and schedule with periodic updates and weekly updates on
the City's "Know Before You Go" (aka KBUG) website and Monday editions of the Santa
Monica Daily Press. For work requiring temporary closures or detours on major roads,
highly visible electronic changeable message signs would be placed at strategic
locations one -week prior to the planned work to notify the travelling public.
Construction Schedule
Work is anticipated to begin in the summer of 2013 and be completed by spring of 2014.
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Financial Impacts & Budget Actions
The contract to be awarded to Vasilj, Inc., is for an amount not to exceed $1,358,928
(including a 15% contingency). Funds are available in the FY2012 -13 Capital
Improvement Program budget in the following accounts:
Account No. Description FY12 -13
0310628.589000 Wastewater Main Replacement $679,464
C310947.589000 A81600 Wastewater Main Replacement $679,464
Total Funds Available $1,358,928
Prepared by: Selim Eren, P.E., Civil Engineer
Approved:
e
Martin Pastucha
Director of Public Works
Attachment: A — Project Location Map
CI
Forwarded to Council:
Rod Gould
City Manager
ATTACHMENT A
City of Santa Monica
FY 12 -13 Wastewater Main improvements Citywide
Location Map *M\
_I�\\'�,� IM E
= Work locations
Reference:
Contract No. 9757 (CCS)