SR-06-25-2013-3KCity of
City Council Report
Santa Monica'
City Council Meeting: June 25, 2013
Agenda Item: 3 -K
To: Mayor and City Council
From: David Martin, Director of Planning & Community Development
Subject: Professional Services Agreement Modification for Hospital Area
Pedestrian Study
Recommended Action
Staff recommends that the City Council:
1. Authorize the City Manager to negotiate and execute a second modification to
Professional Services Agreement #2238 in the amount of $5,800 with KOA Corporation,
a California -based company to complete additional analysis for the Hospital Area
Pedestrian Study. This will result in a two year amended agreement with a new total
amount not to exceed $75,790.
2. Appropriate the budget increase and authorize the budget change outlined in the
Financial Impacts and Budget Actions section of this report.
Executive Summary
The KOA Corporation has been assisting the City in evaluating pedestrian mobility in
the areas immediately surrounding and between the two local hospitals. Work to -date
has included a detailed evaluation of existing conditions, including sidewalk conditions
and street lighting levels, as well as the completion of more than 400 individual surveys
of hospital employees and visitors. Based on the evaluation of existing conditions and
survey responses, additional potential solutions have been identified. In order to
determine if these potential solutions are viable, staff recommends a modification to
KOA's professional services agreement in the amount of $5,800 so that additional
analyses can be completed.
Background
A request for proposals (RFP) was released February 8, 2011 to obtain proposals from
qualified firms to complete a study of pedestrian mobility in the areas surrounding the
two local hospitals. A panel of City staff evaluated the proposals from three firms. Based
on the response presented by KOA in their proposal, staff selected KOA to complete an
evaluation of pedestrian mobility in the areas immediately surrounding and between the
two local hospitals. KOA began this project in the summer of 2011, and is nearing the
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similar projects, experience working in similar urban areas, experience conducting
pedestrian evaluations, and positive references from previously completed projects.
Staff selected KOA to complete an evaluation of pedestrian mobility in the areas
immediately surrounding and between the two local hospitals. KOA was selected
based on their proven experience completing similar pedestrian evaluations in similar
urban areas. The references for projects completed by KOA were all positive and
indicated a strong ability to complete pedestrian evaluations. As compared to other
firms, the KOA team had the best experience, the best references, and was identified as
being able to best complete the work within the available budget and schedule.
KOA began this project in the summer of 2011, and is nearing the completion of the
original professional services agreement. The original scope of work was for an amount
not to exceed $55,710. The first modification of the professional services agreement on
January 5, 2012 in the amount of $14,280 made a total agreement not to exceed
$69,990, below the threshold for Council approval. The second modification for
additional locations is for $5,800. This will bring the total agreement for KOA to
$75,790.
Discussion
Since beginning this study, KOA has identified potential improvements at the
intersection of Wilshire Boulevard /16th Street. While this location was included in the
original professional services agreement, it was not anticipated that any improvements
would be recommended. After conducting a survey of more than 400 hospital
employees and visitors, KOA determined that potential geometric changes and /or
signalization of Wilshire Boulevard /16th Street would address pedestrian mobility
concerns. The original professional services agreement does not include scope or
budget for a detailed evaluation of Wilshire Boulevard /16th Street, so staff is
recommending a modification in the amount of $5,800.
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Financial Impacts & Budget Actions
The agreement modification to be awarded to KOA Corporation is $5,800, for an
amended agreement total not to exceed $75,790. Funds are available in the FY 2012-
14 Capital Improvement Program budget; agreement will be charged to account
C010456.589000.
Further, the agreement modification to be awarded to KOA Corporation will require:
1. An appropriation of $15,000 to account 0047086.589100 Study- Pedestrian
Safety Near St John's
2. Release of $15,000 from the St John's Developer Agreement fund balance at
4.366207.2
3. Reclassification of $15,000 in pedestrian safety study expenditures from
0010456.589000 to 0047086.589100
Prepared by: Sam Morrissey, P.E., City Traffic Engineer
Approved:
1)W _
David Martin, Director
Planning and Community Development
Department
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Forwarded to Council:
Rod Gould
City Manager
Reference:
Agreement No. 9755
(CCS)