SR-06-25-2013-3JCity Council Meeting: June 25, 2013
Agenda Item: '3"'T
To: Mayor and City Council
From: David Martin, Director of Planning & Community Development
Subject: Professional Services Agreement for Pedestrian Safety Device
Evaluations
Recommended Action
Staff recommends that the City Council authorize the City Manager to negotiate and
execute a new Professional Services Agreement with DKS Associates, Inc. ( "DKS "), an
Oregon -based company in the amount of $12,349 to provide a study of new pedestrian
enhancements at various locations throughout the City.
Executive Summary
In January 2012, following a competitive bidding process, DKS Associates was selected
to provide professional consulting services to complete a study of new pedestrian
enhancements at various locations throughout the City. Since initiating the project in
2012, staff identified additional locations to deploy and evaluate new pedestrian warning
signs with flashing LED lights embedded in the borders. The original scope of work was
below the threshold for Council approval and this additional work brings it above,
requiring Council approval. With the approval of this recommendation, the projects
scope would include additional locations where new pedestrian enhancements were
warranted. The total of the original agreement along with this new agreement will not
exceed $77,349.
Background
In recent years the Transportation Engineering and Management Division staff have
completed evaluations of a variety of innovative pedestrian enhancements — In- roadway
warning light (IRWL) systems, rectangular rapid flashing beacons (RRFBs), and circular
rapid flashing beacons (CRF13s). The purpose of these evaluations has been to
determine the effectiveness of these devices in increasing driver yielding response to
pedestrians crossing a roadway.
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Discussion
In January 2012, staff initiated a professional services agreement with DKS to perform
before and after evaluations of pedestrian enhancements at various locations. The
locations evaluated include: San Vicente at 4th and 14th, Montana Avenue between gth
and 20th Streets, and 23`d Street from Ocean Park Boulevard to the South City Limit.
The project evaluated new pedestrian warning signs with flashing LED lights embedded
in the borders. By January 2013, DKS completed the majority of the work associated
with the agreement, and the original agreement has since expired. Since project
initiation, staff identified additional locations where new pedestrian enhancements were
warranted to address documented concerns. In order to have a better understanding of
the effectiveness of these new pedestrian enhancements, it will be helpful to install the
enhancements and evaluate at several more locations. The original scope of work was
below the threshold requiring Council approval; however, this additional scope of work
requires a new agreement and would bring the total amount paid to DKS above the
threshold requiring Council approval.
Contractor /Consultant Selection
On May 21, 2009, a request for qualifications (RFQ) was released to obtain Statements
of Qualifications (SOQs) from qualified firms to complete various pedestrian safety
studies throughout the City. Nine SOQ's were received and evaluated by a panel of City
staff based on the criteria in the RFQ and identified areas of expertise for each firm.
The criteria set forth in the RFQ included understanding and approach to the work,
quality and experience with similar kinds of work, financial responsibility, and cost
control. Based on the qualifications presented by DKS Associates, Inc. in their SOQ
package, the City requested a formal scope and fee proposal to complete a study of
new pedestrian enhancements at various locations throughout the City. DKS was
identified as best bidder based on their ability to perform all aspects of the specific
project, including delivery of all service within specifications contained in the RFQ.
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Financial Impacts & Budget Actions
The agreement to be awarded to DKS Associates, Inc. is for an amount not to exceed
$12,349. Funds are available in the FY 2012 -14 Capital Improvement Program budget.
The agreement will be charged to account C010456.589000.
Prepared by: Sam Morrissey, P. City Traffic Engineer
Approved:
David Martin, Director
Planning and Community Development
Department
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Forwarded to Council:
Rod Gould
City Manager
Reference:
Agreement No. 9754
(CCS)