SR-06-25-2013-3Hdon City uncil Report
City of
Santa Monies
City Council Meeting: June 25, 2013
Agenda Item: 3 -H
To: Mayor and City Council
From: David Martin, Director of Planning & Community Development
Subject: Engineering and Traffic Survey to Review and Update Speed Limits
Recommended Action
Staff recommends that the City Council authorize the City Manager to negotiate and
execute a professional service agreement with Kimley -Horn Associates, Inc. (KHA), a
California -based company, in an amount not to exceed $80,000 for the completion of an
Engineering and Traffic Survey to review and update speed limits in the City.
Executive Summary
The State of California Vehicle Code Section 22358 allows local jurisdictions to use the
results of an Engineering and Traffic Survey to justify the establishment of speed limits
lower than 55 miles per hour on certain streets. Staff is requesting Council approval to
negotiate and execute a professional service agreement with Kimley -Horn and
Associates, Inc. in an amount not to exceed $80,000 to update the City's 2009
Engineering and Traffic Survey.
Background
The City of Santa Monica uses three tools to encourage motorists to travel at safe
speeds: education, engineering and enforcement. This establishment of speed limits
through an Engineering and Traffic Survey strengthens the enforcement effort.
The California Vehicle Code establishes permitted speeds on City streets and allows
local jurisdictions to reduce speeds and enforce reduced speeds based on an
Engineering and Traffic Survey. The Santa Monica Municipal Code (S.M.M.C.
3.12.490) sets forth the streets where speed limits have been modified.
Discussion
The most recent Engineering and Traffic Survey was completed by a registered
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engineer in 2006 and certified in May 2009. The Vehicle Code Section 40802 requires
that a new survey be conducted every five to ten years; as such, a new survey is
necessary. The Engineering and Traffic Survey will provide the justification for Council
to establish speed limits at, above, or below limits currently established in the Municipal
Code, as well as to establish speed limits on all other streets where such a survey is
required to support radar enforcement.
Contractor /Consultant Selection
A request for proposals (RFP) was released on March 18, 2013 to obtain proposals
from qualified firms to complete an Engineering and Traffic Survey. The City received
10 proposals. A selection committee consisting of staff from the Planning and
Community Development Department, Transportation Engineering and Management
Division reviewed all submitted proposals. The selection committee evaluated the
proposals from all 10 firms based on selection criteria outlined in the RFP, which
included: willing and able to perform all aspects of the contract, assurance of delivery of
all service within specifications, adequacy of service personnel to satisfy any service
problems that may arise during all phases of the contract, firm's necessary facilities and
financial resources to complete the contract within the anticipated timeframe, and
proposed scope of services are responsive to the specifications and other requirements
contained in this RFP.
Based on the proposals, the selection committee recommends KHA to complete the
Engineering and Traffic Survey. KHA met or exceeded all of the requirements and
criteria. They demonstrated proficiency in managing similar surveys of this size and
scope, including previous Engineering and Traffic Surveys for the City of Santa Monica.
They also have the staff resources and availability to complete the project within the
City's aggressive schedule. Finally, the proposed budget for the KHA team was
comparable to all other proposals and adequate to complete the job.
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Financial Impacts & Budget Actions
The agreement to be awarded to Kimley -Horn Associates, Inc. is for an amount not to
exceed $80,000. Funds are available in the FY 2012 -14 Capital Improvement Program
budget in account 0017072.589000.
Prepared by: Sam Morrissey, P. E., City Traffic Engineer
Approved:
David Martin, Director
Planning and Community Development
Department
M
Forwarded to Council:
Rod Gould
City Manager
Reference:
Contract No. 9752 (CCS)