m-052813CITY OF SANTA MONICA
CITY COUNCIL MINUTES
MAY 28, 2013
A regular meeting of the Santa Monica City Council was called to order by Mayor Pro Tem O'Day at 5:37
p.m., on Tuesday, May 28, 2013, at City Council Chambers, 1685 Main Street.
Roll Call: Present:
Mayor Pro Tem Terry O'Day
Councilmember Gleam Davis
Councilmember Robert T. Holbrook (arrived at 6:05 p.m.)
Councilmember Kevin McKeown
Councilmember Tony Vazquez
Councilmember Ted Winterer
Absent: Mayor Pam O'Connor
Also Present: City Manager Rod Gould
City Attorney Marsha Jones Moutrie
City Clerk Sarah P. Gorman
CONVENE/PLEDGE On order of the Mayor, the City Council convened at 5:38 p.m., with
Mayor O'Connor and Councilmember Holbrook absent. Councilmember
McKeown led the assemblage in the Pledge of Allegiance.
CLOSED SESSIONS Member of the public Denise Barton commented regarding item 1 -A.
On order of the Mayor Pro Tem, the City Council recessed at 5:42 p.m. to
closed session, and reconvened at 6:31 p.m., with Mayor O'Connor absent,
Councilmember Holbrook to report the following:
arrived at 6:05 p.m.
I -A: Conference with Legal Counsel —Existing Litigation —
Litigation has been initiated formally pursuant to Government Code
Section 54956.9 (d)(1) — City of Santa Monica et al. v. California
Department of Finance et a6, Sacramento- Superior Court Case
Number 34- 2013 - 80001383
City Attorney Marsha Moutrie reported that this item was heard with no
reportable action taken.
May 28, 2013
SPECIAL AGENDA 2 -A: Proclamation -to - declaring -May 19-25,2013 as National Public
ITEMS: Works Week in Santa Monica, was presented by Mayor Pro Tem O'Day
to the Director of Public Works, Martin Pastucha.
CONSENT CALENDAR: All items were considered and approved in one motion unless removed by a
Councilmember for discussion.
Member of the public Denise Barton commented on various Consent
Calendar items.
Councilmember Vazquez requested that Item 3 -A be removed from the
Consent Calendar.
Motion by Councilmember McKeown, seconded by Councilmember Davis,
to approve the Consent Calendar, except for Item 3 -A, reading resolutions
by title only and waiving further reading thereof. The motion was
approved by the following vote:
AYES: Councilmembers McKeown, Winterer, Holbrook,
Davis,Vazquez, Mayor Pro Tem O'Day
NOES: None
ABSENT: Mayor Pro Tem O'Connor
LIBRARY LIGHTING 3 -B: Award Construction Contract for Main Library Parking
Garage LED Lighting Upgrade Project — recommendation to authorize
the City Manager to: negotiate and execute a contract with Yesco LLC in
an amount not to exceed $177,808 for the - Main Library Parking Garage
LED Lighting Upgrade Project, and authorize any necessary changes;
authorize the Director of Public Works to issue any necessary change
orders to complete additional work within budget authority; enter into a
loan agreement for On -Bill Financing with Southern California Edison in
the amount of $149,256 and accept a -one -time incentive of $28;552, for a
total amount not to exceed $177,808, for a term of approximately 6.5 years
for the project; and, appropriate budget increases, was approved.
VIDEO SERVICES 3 -C: Modify a Professional Services Agreement for Managed Video
Services for the City Website — recommendation to authorize the City
Manager to negotiate and execute a second modification to Professional
Services Agreement No. 2140 with Granicus, Inc., in the amount of
$35,573 to provide managed video service for the City's websites, resulting
in a five -year amended agreement with a new total amount not to exceed
$102,897, was approved.
ELECTRIC VEHICLE 3 -D: Bid Award for Purchase of Ten Toyota RAV4 Electric Vehicles —
AWARD recommendation to authorize the City Manager to: award Bid #4072 to
Toyota Santa Monica, in an amount not to exceed $442,437, for the
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purchase and delivery of 10 2012 Toyota RAV4 Electric Vehicles (EVs);
negotiate and execute financing documents consistent with the
recommended purchase; and authorize the budget changes as outlined in
the Financial Impacts and Budget Actions section of this report, was
approved.
PUBLIC SAFETY LEASE 3 -A: Lease Agreement Amendment for Rooftop Space at 100
AGREEMENT Wilshire Boulevard for Public Safety Radio Communication System
Infrastructure — recommendation to authorize the City Manager to
negotiate and execute a second modification to Lease Agreement No. 7467
(CCS), with Douglas Emmett 1998, LLC in the amount of $244,000 for
lease of rooftop space at 100 Wilshire Boulevard, for a five -year term
resulting in a new lease agreement amount of $545,079, was presented.
Councilmember Vazquez advised that he pulled this item to obtain
information about the term of the contract.
Motion by Councilmember Vazquez seconded by Councilmember
Holbrook, to approve the recommended action. The motion was approved
by the following vote:
AYES: Councilmembers Vazquez, Davis, Holbrook, Winterer,
McKeown, Mayor Pro Tern O'Day
NOES: None
ABSENT: Mayor O'Connor
STUDY SESSION: 4 -A: Financial Status Update and Proposed FY 2013 -15 Biennial
PROPOSED BUDGET Budget — recommendation to receive the FY 2013 -15 through FY 2017 -18
Financial Status Update; receive City Departments' presentations on the
Proposed FY 2013 -15 Biennial Budget; review and provide direction to
staff on the Proposed FY 2013 -15 Biennial Budget; review and provide
direction to staff on Decision Packages; review and provide direction to
staff on the Fee Study Report; and direct staff to proceed with setting the
FY 2013 45 Budget Adoption hearing on June 25, 2013, was presented.
Members of the public Denise Barton and Joy Fullmer spoke in support of
and opposition to funding for various programs and activities.
City Manager Rod Gould provided an overview and context of the City's
current economic state and a general status of the budget. Respective
department directors presented individual departmental budgets as follows:
2013 -2015 Biennial Budget Study Session Presentations:
Introduction of the FY13 -15 Budget
Financial forecast, including fee study
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City Council and City Manager (Office of Sustainability and the
Environment, Community and Government Relations, Office of
Emergency Management, Office of Pier Management)
Records and Election Services
City Attorney
Human Resources
Finance
Library
Information Systems
Councilmember McKeown Councilmember McKeown recused himself from a decision about donating
was excused at 10:11 p. m. computers to local public schools because of the possibility of an
and returned at 10:20p. m. appearance of a conflict of interest due to his employment relationship with
the School District.
On order of the Mayor Pro Tern, the information was received and filed.
PUBLIC INPUT: Members of the public John Cyrus Smith and Christel Andersen
commented on various local issues.
ADJOURNMENT On order of the Mayor Pro Tem, the City Council meeting was adjourned at
t 0:32 p.m. in the memory of Graham Pope.
ATTEST:
Sarah P. Gorman
City Clerk
APPROVED:
J
Terry O' ay
Mayor Pro Tem
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