SR-05-14-2013-3KCity Council Meeting: May 14, 2013
Agenda Item: °
To: Mayor and City Council
From: Martin Pastucha, Director of Public Works
Subject: Reject Bids for the Purchase of Three Animal Control Unit Vehicles
Recommended Action
Staff recommends that the City Council:
1. Reject all bids received on February 15, 2013 for the purchase and delivery of
three new vehicles for the Police Department's Animal Control Unit.
2. Direct staff to reissue a bid for new animal control vehicles after a needs
evaluation is completed.
Executive Summary
On February 15, 2013, six bids were received for the purchase and delivery of three
new vehicles for the Police Department's Animal Control Unit. Staff recommends
rejecting all bids received for Bid #4050 to allow the Police Department time to re-
evaluate the type of vehicles needed for animal control operations.
Discussion
In January 2013, the City published a Notice Inviting Bids to furnish and deliver three
new conventional cab trucks with specialized animal control bodies and related animal
transportation equipment for the Police Department. The bid was posted on the City's
on -line bidding site, and notices were advertised in the Santa Monica Daily Press in
accordance with City Charter and Municipal Code provisions. Six bids were received
and publicly opened on February 15, 2013 per Attachment A.
After the bids were received, Police Department staff decided to look into the Transit
Connect vehicle, which is a smaller vehicle that provides a lower cage entry height for
the animals. Current vehicle configuration consists of six animal transport cages.
Police Department staff are evaluating their transport capacity needs. Also, it has been
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determined that not all of the Animal Control Unit's vehicles need to be 4x4 vehicles for
beach access. Staff recommends rejecting all bids received for Bid #4050 as the Police
Department re- evaluates the type of vehicles needed for animal control operations.
Staff would rebid the purchase of new animal control vehicles at a later time once the
Police Department has determined vehicles specifications that address their operational
needs.
Financial Impacts & Budget Actions
There are no budget or financial impacts associated with the recommendation made in
this report.
Prepared by: David Lasher, Administrative Analyst
Approved:
r
Martin Pastucha
Director of Public Works
Attachment: A — Bid Summary
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Forwarded to Council:
Rod Gould
City Manager
ATTACHMENT A
Bid No.: 4050
Bid Closing Date: 2/15/13
Bid Description: Furnish and Deliver Three (3) CNG Conventional Cab Trucks with Animal Control Bodies and Animal Transportation Units, As Required by Fleet Management
NOTES:
Received a No Bid response from Fladehoe Automotice Group, Inc.
Carmenita Truck Center
Santa Fe Springs, CA
Fritts Ford
Riverside, CA
Frontier Ford
Santa Clara, CA
Item
Description
CITY
- Unit Price
- Extended
Unit Price
Extended
Unit Price
Extended
1
CNG Conventional Cab Trucks W/ Animal Control Bodies
3
$58,841.71
$176,525.13
$55,946.10
$167,838.30
$50,61225
$151,836.75
2
Sales Tax (9.5 %)
$16,769.89
$15,944.64
$14,424.50
3
Tire Fee
3
$8.75
$26.25
$8.75
$21.00
$7.00
$21.00
4
Delivery
3
$125.00
$375.00
$0.00
$0.00
$0.00
$0.00
5
Other
N/a
N/a
N/a
N/a
N/a
N/a
6
Grand Total
$193,696.27
$183,803.94
$166,282.25
Item
Description
Response
Response
Response
7
Year, Make, Model of Proposed Unit
2013 Ford F350 Regular Cab XL
2013 Ford Super Duty F250
2013 Ford F350 Regular Cab
8
Year, Make, Model of Proposed Fiberglass Coaches
2013 Custom Fiberglass Coaches PR06WS7
2013 Custom Fiberglass Coaches PRD6WS7
PR06WS7 By Custom Fiberglass Coaches
9
Guaranteed Delivery Date (ARO)
185 Days
180 to 210 Days
180 to 220 Days
10
Payment Terms
Net 30
$100020, Net 30
2% Discount 20 Days /Net 30
11
Vendor Comments
I
Illustrated Parts Book not available
NOTES:
Received a No Bid response from Fladehoe Automotice Group, Inc.
Reynolds Buick, Inc.
Covina, CA
South Bay Ford
Hawthorne, CA
Wondries Fleet Group
Alhambra, CA
Item
Description
CITY
Unit Price..
..Extended
-`Unit Price
Extended
Unit Price
...Extended
1
CNG Conventional Cab Trucks W/ Animal Control Bodies
3
$51,015.31
$153,045.93
$61,597.81
$184,784.43
$57,852.52
$173,557.56
2
Sales Tax (9.5%)
$14,539.36
$17,554.52
$16,487.97
3
Tire Fee
3
Included
Included
$8.93
$26.79
$7.00
$21.00
4
Delivery
3
Included
Included
$0.00
$0.00
$0.0o
$0.00
5
Other
N/a
N/a
N/a
N/a
N/a
N/a
6
Grand Total
$167,585.29
$202,635.74
$190,066.53
Item
Description
Response
Response
Response
7
Year, Make, Model of Proposed Unit
2013 GMC Sierra
2013 Ford F350 F3A
2013 Ford F350 /PU Box Delete
8
Year, Make, Model of Proposed Fiberglass Coaches
Bowie Int'I Custom Fiberglass Coach PR06WS7
2013 Custom Fiberglass Coaches PR06WS7
Not indicated in bid
9
Guaranteed Delivery Date (ARO)
120 to 150 Days
280 to 300 Days
120 to 160 Days
10
Payment Terms
2% 30 Days
2% 21 Days, Net 30
Net 30 Days
11
Vendor Comments
NOTES:
Received a No Bid response from Fladehoe Automotice Group, Inc.