SR-04-09-2013-3FCity Council Meeting: April 9, 2013
Agenda Item: 5—F
To: Mayor and City Council
From: Scott Ferguson, Fire Chief
Subject: Settlement Agreement with El Camino Community College District for Fire
Fighter In- service Training Program.
Recommended Action
Staff recommends that City. Council authorize the City Manager to negotiate and
execute a settlement agreement with El Camino Community College District (District)
for Fire Fighter In- service Training Program in which the City will receive a total amount
of $19,707.
Executive Summary
The Fire Department has a relationship with El Camino Community College District to
collaboratively provide Fire Fighter In- service Training Programs for current Fire
Department employees. The Fire Department provides City Fire employees training
opportunities for which participants receive college credit for the trainings and both the
District and the City receive state funding. The City is reimbursed by the District for a
portion of the training costs. Due to a reduction in the State's funding the District is
offering a settlement agreement in the amount of $19,707 to close out the funding owed
to the City for FY 2011 -12.
Discussion
The Fire Department currently has an agreement with El Camino Community College
District to collaboratively provide Fire Fighter In- service Training Programs for current
Fire Department employees. The Fire Department provides City Fire employees
training opportunities for which firefighter participants receive college credit for the
trainings and both the College and the City receive state funding. Under the terms of
the agreement with the District, the District reimburses the City for the City's
administrative costs using a portion of the District's State funding associated with the
program.
1
In FY 2011 -12, the El Camino Community College District was audited by the State
regarding the adequacy of their attendance records that are required to be maintained
as a condition of receiving State apportionment. As a result of the audit, the State
reduced the District's funding for the fall semester, which, in turn, affected the District's
ability to reimburse the City for its administrative costs under the terms of the
Agreement.
The District was unable to provide staff with training courses for the spring semester
and unable to make payments on the fall semester invoice. The District has, however,
made a reasonable offer to the City, in an amount equal to $19,707, to cover the City's
administrative costs associated with the training program for the fall semester. The
amount represents 92% percent of what the City projected to receive for the fall
semester. This amount is equivalent to the prior years' average actual revenue
received which is based on actual training hours. The District has asked that the City
enter into a Settlement Agreement whereby acknowledging that it will not seek further
reimbursement from the District for the fall semester.
The District is currently in the process of developing changes to the program to comply
with State requirements so that this program can continue. Staff and the District are
currently working together to ensure the program complies with all State requirements in
the future. Currently the program is not active and staff is awaiting direction from the
District regarding reinstatement.
E
Financial Impacts & Budget Actions
The revenue received from El Camino College District is budgeted in account
01312.400490. In FY 2011 -12 the projected revenue budget for training provided was
$63,824; $38,872 was received. This settlement in the amount of $19,707 is for training
provided from 9/26/2011 to 1/27/2012 in FY 2011 -12; this amount is only slightly lower
than originally projected revenue. The settlement revenue will be deposited into
account 01312.400490.
Prepared by: Terese Toomey, Principal Administrative Analyst
Approved:
Scott Ferg
Fire Chief
K
Forwarded to Council:
Rod Gould
City Manager
Reference Contract No.
9724 (CCS)