SR-04-09-2013-3BCity Council Meeting: April 9, 2013
Agenda Item: -5 ° .
To: Mayor and City Council
From: Andy Agle, Director of Housing and Economic Development
Subject: Office of Emergency Management Lease
Recommended Action
Staff recommends that the City Council authorize the City Manager to negotiate and
execute a month -to -month lease at the rate of $1.00 per month with 2800 Wilshire, LLC
for the storage of essential emergency management supplies.
Executive Summary
The City's Office of Emergency Management (OEM) currently stores essential
emergency management supplies at one location, the Public Safety Facility at
333 Olympic Drive. The proposed month -to -month lease provides additional storage
space at 2800 Wilshire Boulevard to accommodate emergency supplies for the
northeastern portion of the City. The lease would commence on May 1, 2013 for
$1.00 per month, with no cost -of- living increases or other expenses.
Background
Created in 2011, the OEM's mission is to protect the community of Santa Monica from
the loss of life and property in the event of natural or other disasters. Crucial supplies
such as food, water and sheltering materials need to be stored and readily accessible
throughout Santa Monica to accomplish this mission. Due to the limited availability of
storage space within City limits, existing supplies are housed at the Public Safety
Facility in the southwest section of the City. Storing an emergency cache of essential
items in the northeast section of the City would provide logistical benefits that would
enhance response and recovery efforts for all residents.
Discussion
The property owner, 2800 Wilshire, LLC, is re- tenanting an existing one -story
commercial property at 2800 Wilshire Boulevard and has available warehouse space
totaling 2,513 square feet. The owner has agreed to lease the warehouse space to the
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City on a month -to -month basis, at a rate of $1.00 per month, for the purpose of storing
emergency supplies. Given the parking and occupancy requirements of the proposed
primary tenant in the building, the commercial viability of the warehouse space is
expected to be minimal. Use of the space for emergency supplies ensures minimal
parking needs at the site, while benefitting the City's emergency response goals and
objectives. The property owner has a fully executed lease for a food retailer as the
primary tenant at the site. Press accounts indicate that occupancy by the primary
tenant is uncertain, though likely outcomes include occupancy by another food retailer.
Under either scenario, storage of emergency supplies would be a complementary use in
terms of operations and storage. If a majority of the building is not used by a food
retailer in the long run, storage may no longer be a complementary use.
Alternatives
If the City decides not to enter into the proposed lease, there are no alternative storage
spaces currently available for a negligible cost and OEM would not have a secondary
warehouse and storage facility to meet the needs of the eastern portion of the City.
Financial Impacts & Budget Actions
Funds are available in the FY 2012 -13 budget at account 01227.522310 to cover the
monthly rental payments. Budget authority for subsequent budget years will be
requested in each budget cycle for Council approval. Future funding is contingent upon
Council approval and budget adoption.
Prepared by: Gretchen Kubacky, Senior Administrative Analyst
Approved:
Andy Agle, Direct&
Housing and Economic Development
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Forwarded to Council:
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Rod Gould w�
City Manager