r-10726City Council Meeting: 01 -22 -2013 Santa Monica, California
RESOLUTION NUMBER 1071u(CCS)
(City Council Series)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA MONICA
SETTING THE AMOUNT OF FEES TO BE CHARGED FOR THE USE OF
COMMUNITY AND RECREATIONAL FACILITIES OPERATED BY THE
COMMUNITY AND CULTURAL SERVICES DEPARTMENT
OF THE CITY OF SANTA MONICA, SETTING FEES FOR
THE USE OF BEACH PARKING LOTS, AND ESTABLISHING USER PRIORITIES
AND FEES FOR MILES PLAYHOUSE
WHEREAS, the municipal facilities managed by the Community and Cultural
Services Department of the City of Santa Monica are for use by the public; and
WHEREAS, it is the policy of the City of Santa Monica to charge for the use of
City facilities when such use benefits individuals rather than the community as a whole;
and
WHEREAS, the Santa Monica Municipal Code authorizes the City to establish
user fees for services, for opportunities provided by the City to individuals rather than
the general public, and for commercial and other uses of public property by individuals
and groups, and further authorizes setting the amount of such fees by resolution; and
WHEREAS, the City has calculated the cost of making various facilities available
for use by individuals and groups; and
1
WHEREAS, the City makes various recreational facilities, fields, courts, parking
lots, swimming pools, rooms, auditoriums, and patios, which are sited in City parks,
Santa Monica beach and other locations available for recreational activities and events
pursuant to City guidelines; and
WHEREAS, the City makes plots in the community gardens available for
individual use; and
WHEREAS, the City makes the Douglas Park Lawn Bowling Green available for
organizational use; and
WHEREAS, the City makes rooms at the Ken Edwards Center available for
various types of meetings; and
WHEREAS, fees for use of City recreational facilities by the Santa Monica Malibu
Unified School District and the Santa Monica Community College are established by
separate facilities agreements between the City and those entities; and
WHEREAS, it is the policy of the City to establish its user fee schedules so as to
promote use of its limited facilities by this community and by groups working to promote
this community's welfare; and
WHEREAS, City recreational facility users are further defined in the Facility User
Categories listing shown in Exhibit G.
2
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA MONICA
DOES RESOLVE AS FOLLOWS:
SECTION 1. Facility rental fees for use of facilities located in City parks and at
the Ken Edwards Center shall be as specified in Exhibits A and B which are attached to
and are part of this Resolution.
SECTION 2. Fees for the rental of sports facilities shall be as specified in Exhibit
C which is attached to and is part of this Resolution.
SECTION 3. Permit fees for filming and photography in Ken Edwards Center,
buildings and sports facilities in City parks, at Santa Monica State Beach, and in beach
parking lots shall be as specified in Exhibit D which is attached to and is part of this
Resolution. Additional beach filming permit information is specified in Resolution 9862
(CCS).
SECTION 4. Fees for rental of the Santa Monica Swim Center pools and
meeting room shall be as specified in Exhibit E which is attached to and is part of this
Resolution.
SECTION 5. The fee for City of Santa Monica garden plots, which are licensed
to Santa Monica residents on an annual basis in accordance with conditions set forth in
the Community Gardens License Agreement, shall be $75 per calendar year (January 1
— December 31).
3
The fees for plots licensed for a partial year shall be:
1. $75 if licensed January — April
2. $50 if licensed May —August
3. $25 if licensed September - December
SECTION 6. Beach parking lots may be rented for community events as follows:
2030 Barnard Way lot: 1/6 of the lot: $4,000 per day
1/3 of the lot: $8,000 per day
2600 Barnard Way lot: 1/6 of the lot:
$2,000 per day
1/3 of the lot:
$4,000 per day
1550 PCH lot: 1/8 of the lot:
$2,000 per day
'/< of the lot:
$4,000 per day
'/2 of the lot:
$8,000 per day
SECTION 7. The City of Santa Monica permits use of the Douglas Park Lawn
Bowling Green to the Santa Monica Lawn Bowling Club. An annual maintenance fee of
$1,600 is to be assessed to the Santa Monica Lawn Bowling Club. The maintenance fee
is to be amended each July 1st by the annual consumer price index (CPI) adjustment,
rounded to the nearest dollar.
SECTION 8. Permits for Miles Memorial Playhouse shall be granted according to
the priority usage categories listed below:
F1
1. City of Santa Monica Cultural Classes, Workshops, Activities and
Productions
The City of Santa Monica offers a range of cultural classes, workshops, activities
and productions for youth (defined as toddler through college age).
Programming must be appropriate and accessible for these age ranges and meet
the goal of offering culturally diverse programming. These classes, workshops,
activities and productions are offered in conjunction with the Department of
Community and Cultural Services. Rental fees are not applicable.
2. Non - Profit Organizations
This category consists of organizations with a documented 501(c)3 non - profit
status that provide unique cultural programming geared toward the target youth
audience as defined in category 1 above.
3. General Use Guidelines
Miles Playhouse permits are limited to performances with associated production
rehearsals and other approved cultural activities. Organizations may charge a
fee to the public to assist with costs of production. User groups must comply with
the application process and follow all rules and regulations regarding facility use.
Other criteria for evaluating and approving applications for potential user groups
are as follows:
- Groups must be financially sound and able to independently market the
approved event or program
- Groups must provide sufficient staffing and organization to fully implement
the approved event or program
- Groups must have a documented, proven track record
9
SECTION 9. Fees for the rental of the Miles Memorial Playhouse shall be as
specified in Exhibit F, which is attached to and is part of this Resolution. Fees to be
charged for use of the Miles Memorial Playhouse which are not included in Exhibit F
shall be determined by the Community and Cultural Services Director based upon the
costs incurred in providing the facility or program.
SECTION 10. Organizations using City recreational facilities may be charged
additional fees beyond those listed on the attached Exhibits when:
1. Use of the facility by any organization requires facility coverage or
maintenance beyond that normally provided.
2. Use of the facility results in damage to the facility interior, exterior or its
furnishings.
SECTION 11. Fees to be charged for the use of community and recreational
facilities but which are not listed in this Resolution shall be determined by the
Community and Cultural Services Director and shall be based upon the costs incurred
in providing the facility or program.
SECTION 12. The charges and rental rates set forth in this resolution shall also
be subject to Consumer Price Index (CPI) increases each subsequent July 1st as noted
above or on attached exhibits. The CPI increase factor shall be the annual rate increase
from February to February of the Los Angeles- Anaheim - Riverside Consumer Price
Index for Wage Earners and Clerical Workers published by the United States
Department of Labor, Bureau of Labor Statistics except that any such administrative
L
revision shall not be less than any annual cost of living adjustment provided to the
employees of the City of Santa Monica through Memorandums of Understanding
entered into between the City and the employees' bargaining representatives for the
comparable fiscal year, but in no event shall the annual administrative revision be less
than zero percent (0 %).
SECTION 13. Effective February 1, 2013, Resolution Number 10560 is hereby
repealed.
2013.
SECTION 14. The fees set forth in this Resolution shall be effective February 1,
SECTION 15. The City Clerk shall certify to the adoption of this Resolution, and
thenceforth and thereafter the same shall be in full force and effect.
APPROVED AS TO FORM:
MA HA VES MO T IE
City for ey
7
City of Santa Monica, Community and Cultural Services Department
Park Building Rental Fees
COMMUNITY MEETING ROOMS
Room Size Maximum Capacity Hourly Rate
Residents:
Small 18 -55 $25.00
Large 90 -130 $50.00
Non - Residents:
Small 18 -55 $35.00
Large 90 -130 $70.00
Santa Monica based non - profit organizations:
Small 18 -55 $12.50
Large 90 -130 $25.00
Must have at least 50% Santa Monica residents.
Small rooms available at:
Douglas Park
Euclid Park
Joslyn Park
Memorial Park
Reed Park
Senior Recreation Center
Virginia Avenue Park
Larne rooms available at:
Joslyn Park
Marine Park
Memorial Park (summers only)
Senior Recreation Center
Virginia Avenue Park
EXHIBIT A
Please Note:
1) Normal room rental hours of operation are 8:00 a.m. - 11:00 p.m. daily, excluding City Holidays.
2) Virginia Avenue Park room rental hours of operation are: Saturday & Sunday from Sam - 10pm.
3) A rental fee of $2.54 /hr up to 20 hr /week will be assessed to the Santa Monica Lawn Bowling Club for use of the Douglas
Park Clubhouse. Hours above 20 hours per wiek will be charged a the Douglas Park Clubhouse facilities rental rate.
4) Based on availability, a staffing fee of $15.13 per hour will be assessed for usage outside of operating hours.
5) Capacities vary by facility depending upon square footage, placing of exits, amount of furniture and equipment
in the room. Listed capacities are an approximation.
6) Rates for filming in park buildings are listed in Exhibit D.
7) Facility permits are issued according to the facility permitting guidelines. User categories are defined in the User Category
sheet.
8) Rental fee waivers may be available for collaborative programs with the City, City sponsored programs, and
SM based non - profit youth groups.
9) Non -SM rates for Reed Park are the same as SM rates due to Proposition A funding requirements.
10) Staffing fees are to be amended each July 1st by the annual consumer price index (CPI)
adjustment except that any such administrative revision shall not be less than any annual cost of living adjustment
provided to the employees of the City of Santa Monica through Memorandums of Understanding entered into
between the City and the employees' bargaining representatives for the comparable fiscal year, but in no event
shall the annual administrative revision be less than zero percent (0 %).
11) Insurances as determined by the City's Risk Manager may be required.
12) Park building rooms are not available for commercial ventures.
'..Douglas Park: 2439 Wilshire Blvd. Reed Park: 1150 Lincoln Blvd.
Joslyn Park: 633 Kensington Senior Recreation Center: 1450 Ocean Ave.
'Marine Park: 1406 Marine Street Memorial Park: 1401 Olympic
.Virginia Avenue Park: 2200 Virginia Avenue Euclid Park: 1525 Euclid Street
112013
EXHIBIT B
City of Santa Monica, Community and Cultural Services Department
Ken Edwards Center Rental Fees
Approximate capacity Non- profit
Room Dimensions Chairs only Chairs /Tables Hourly Rate Sr Services
103 or 104 or 105
18' x 26'
40
1 24/4 - 30/5
$ 25.00
$ 25.00
100A or 100B
120'x 30'
50
1 24/4 - 30/5
$ 25.00
$ 18.75
Please Note:
1) Ken Edwards Center hours are Mon - Thur. 8:00 a.m. - 10:00 p.m., Fri. & Sat. 8:00 a.m. - 5:00 p.m.
Uses outside of these times will require a staffing fee of $15.13 per hour, based on availability.
2) The rental rates indicated above are per hour of use.
3) Permits requested on City holidays will be granted dependent upon staffing availability. A staffing fee will be
assessed in addition to the rental fee. City holidays are: New Year's Eve, New Year's Day, Martin Luther King
Day, Presidents Day, Memorial Day, Independence Day, Labor Day, Thanksgiving & day after, Christmas
Eve and Christmas Day.
4) Capacity varies depending upon square footage, placing of exits, amount of furniture and equipment in the room.
Listed capacities are an approximation.
5) Definitions for user groups are stated on the Ken Edwards Center User Categories sheet.
6) Rental fee waivers may be available for City funded non - profit organizations and SM neighborhood groups.
7) The Ken Edwards Center is not available for commercial ventures.
8) Filming rates are listed on Exhibit D.
9) Staffing fees are to be amended each July 1st by the annual consumer price index (CPI)
adjustment except that any such administrative revision shall not be less than any annual cost of living adjustment
provided to the employees of the City of Santa Monica through Memorandums of Understanding entered into
between the City and the employees' bargaining representatives for the comparable fiscal year, but in no event
shall the annual administrative revision be less than zero percent (0 %).
10) Insurances as determined by the City's Risk Manager may be required.
111/2013
EXHIBIT C
City of Santa Monica, Community and Cultural Services Department
Sports Facilities Rental Fees
Fee Categories
Fields,Gymnasium, Basketball and Volleyball Courts, Concession Stands and Storage
Field Rentals
Memorial Gym
Outdoor
Court
Sand
Court
Low
Intensity*
High
Intensity •*
Lights
Half
Full
Resident Fees per Hour
Youth Groups
$
1.25
$
2.50
$
2.50
$ 35.00
$
70.00
$ 10.75
$
5.50
Non - Profit Organizations
$
12.50
$
18.75
$
12.50
$ 35.00
$
70.00
$ 10.75
$
3.00
Private Schools
$
12.50
$
18.75
$
12.50
$ 35.00
$
70.00
$ 10.75
$
5.50
Community Groups/Individuals
$
12.50
$
18.75
$
12.50
$ 35.00
$
70.00
$ 10.75
$
5.50
Cams
$
25.00
$
31.00
$
25.00
n/a
37.50
n/a
$ 32.00
$
32.00
Non - Resident Fees per Hour
Youth Grou s
$
2.50
$
5.00
$
5.00
$ 50.00
$
100.00
$
13.50
$
6.75
Non - Profit Or anizations
$
18.75
$
25.00
$
18.75
$ 50.00
$
10D.00
$
13.50
$
3.00
Private Schools /Non Res Public Schools
$
18.75
$
25.00
$
18.75
$ 50.00
$
100.00
$
13.50
$
6.75
Communit Grou s /Individuals
$
18.75
$
25.00
$
18.75
$ 50.00
$
100.00
$
13.50
$
6.75
Cams
$
31.00
$
37.50
$
30.00
n/a
to Parking Lot 8
n/a
$
64.00
$
64.00
1. The Artificial Turf Staffing Fee at Airport Park will continue to be waived for SM Public Schools (K - 12). For ail other groups, an hourly staffing fee of
$23.61 will be assessed for usage of all artificial turf fields.
2. Staffing fees are to be amended each July 1st by the annual consumer price index (CPI) adjustment except that any
such administrative revision shall not be less than any annual cost of living adjustment provided to the employees of the
City of Santa Monica through Memorandums of Understanding entered into between the City and the employees'
bargaining representatives for the comparable fiscal year, but in no event shall the annual administrative revision be less
than zero percent (0 %).
Low Intensity sports include baseball, softball, kick -ball, frisbee
** High Intensity sports include soccer, football, rugby, field hockey, lacrosse
The above field rental fees are in effect for the following field locations during the hours indicated:
Clover Park
B:OOam - 10:OOpm
Marine Park
8:OOam - 10:OOpm
2600 Ocean Park Blvd.
daily
1406 Marine Street
daily
Memorial Park
8:OOam - 10:OOpm
Stewart Park (no lights)
8:OOam - dusk
1401 Olympic Blvd.
daily
1819 Stewart Street
daily
Los Amigos (no lights)
3:OOpm - dusk
John Adams Middle School
3:OOpm - 10:OOpm
500 Holister Avenue
school yr, week -days
16th and Ocean Park Blvd.
school yr, week -days
8:OOam - 10:OOpm
B:OOam - 10:OOpm
week -ends & Summer
week -ends & school breaks
Airport Park
B:OOam - 10.30pm
Franklin Elementary
9:OOam - dusk
3201 Airport Park Drive
daily
2400 Montana Avenue
Saturdays
Grant Elementary
9:OOam - dusk
Roosevelt Elementary
9:OOam - dusk
2368 Pearl Street
Saturdays
801 Montana Avenue
Saturdays
McKinley Elementary
9:OOam - dusk
Rogers Elementary
9:OOam - dusk
2401 Santa Monica Blvd.
Saturdays
2401 14th Street
Saturdays
Beach Volleyball Court Locations
Ocean View South: 2600 Barnard Way adjacent to Parking Lot 4
1150 PCH: adjacent to Parking Lot 3
Ocean View North: 2400 Barnard Way adjacent to Parking Lot 4
810 PCH (Sorrento): adjacent
to Parking Lot 8
1640 A ian Wa : adjacent to Parkin
Lot 1
445 PCH: adjacent to Parkin
Lot 10
1/1/2013
EXHIBIT C - Continued
City of Santa Monica, Community and Cultural Services Department
Sports Facilities Rental Fees
Concession Stands
Memorial Park and Los Amigos Park
Youth Sports Groups holding seasonal permits.
Rental Rate: $308.09 per month
Rental Rate not applicable for City programs.
Storage Facilities
Storage Facilities can be found at the following parks and school sites:
Parks
School sites
Los Amigos
Franklin Elementary
Memorial
Grant Elementary
Clover
Roosevelt Elementary
Stewart
John Muir Elementary
Marine
Rogers Elementary
Airport
Youth Sports Groups and Private Schools holding seasonal permits
Rental Rate: $0.89 per square foot per month
Rental Rate not applicable for City programs.
1) Storage areas and square footage are stated on the Field Storage sheet.
2) Concession and storage fees are to be amended each July 1st by the annual consumer price index (CPI)
adjustment except that any such administrative revision shall not be less than any annual cost of living
adjustment provided to the employees of the City of Santa Monica through Memorandums of Understanding
entered into between the City and the employees' bargaining representatives for the comparable fiscal year,
but in no event shall the annual administrative revision be less than zero percent (0 %).
3) Groups may be permitted use of storage facilities and concession stands only during seasonal permit time
for the permitted sport. User may be required to share with other organizations and not have exclusive use.
EXHIBIT D
City of Santa Monica, Community and Cultural Services Department
Facility Filming Rental Fees
Building
Room
Filming
Motion
Filming
Still
NP /Student
Educational
Motion /Still
Daily
Daily
Dail
Douglas Park
Club House
$350.00
$200.00
$500.00
$50.00
Joslyn Park
Craft Room
$350.00
$200.00
$300.00
$50.00
Memorial Park
CAB 1/3
$350.00
$200.00
$75.00
$50.00
Memorial Park
Craft Room
$350.00
$200.00
Senior Rec. Cntr
$50.00
Reed Park
Aud. East or Aud. West
$350.00
$200.00
Auditorium
$50.00
Reed Park
Card Room
$350.00
$200.00
$350.00
$50.00
Senior Rec. Cntr
Patio
$350.00
$200.00
$250.00
$50.00
Virg Ave. Park
Meeting Rm
$350.00
$200.00
$50.00
Joslyn Park
Auditorium
$500.00
$300.00
$75.00
Marine Park
Auditorium
$500.00
$300.00
$75.00
Memorial Park
CAB 2/3
$500.00
$300.00
$75.00
Memorial Park
CAB Full
$500.00
$300.00
$75.00
Reed Park
Auditorium Full
$500.00
$300.00
$75.00
Senior Rec. Cntr
Addition
$500.00
$300.00
$75.00
Senior Rec. Cntr
Auditorium
$500.00
$300.00
$75.00
Virg Ave. Park
Auditorium
$500.00
$300.00
$75.00
IKen Edwards ISmall Meetinq Room 1 $350.00 1 $200.00 1 $50.00 1
11� . [oil]:
IP
Memorial Park
Full Gymnasium
Filming
Filming
NP /Student
Memorial Park
1/2 Gymnasium
Motion
Still
I
Educational
Location
Sports Facilities
$1,600.00
$750.00
Motion /Still
Various Parks
Ballfield No lights
Hourly
Hourly
Hourly
Memorial Park
Full Gymnasium
$1,600.00
$750.00
$500.00
Memorial Park
1/2 Gymnasium
$800.00
$375.00
$250.00
Memorial Park
The Cove, SM Skatepark
$1,600.00
$750.00
$500.00
Various Parks
Ballfield No lights
$350.00
$250.00
$100.00
Various Parks
Ballfield With Lights
$350.00
$250.00
$100.00
Various Parks
Basketball Court
$350.00
$250.00
$100.00
Various Parks
Tennis Court
$350.00
$250.00
$100.00
SM Beach
Beach Volleyball Court
$350.00
$250.00
$100.00
Palisades Park
Shuffleboard Courts
$350.00
$250.00
$100.00
Reed Park
Roque /Horseshoes
$350.00
$250.00
$100.00
1) These fees are in addition to any permits or licenses required for conducting business or filming in the City of Santa Monica.
2) Additional compensation may be required for filming in the event a scheduled activity or permit is displaced.
3) Rates for Sports Facilities vary depending upon use of lights, necessary staffing, City sponsorship, type of use and
guidelines of the Parks and Recreation Master Plan.
4) Insurances as determined by the City's Risk Manager may be required.
5) A staffing fee of $15,13 hour will be assessed for facility usage outside of normal operating hours to be increased each
July 1st by the consumer price index (CPI) rate except that any such administrative revision shall not be less than any
annual cost of living adjustment provided to the employees of the City of Santa Monica through Memorandums of
Understanding entered into between the City and the employees' bargaining representatives for the comparable fiscal
year, but in no event shall the annual administrative revision be less than zero percent (0 %).
6) Additional fees may be assessed for damage to the facility interior, exterior or its furnishings.
EXHIBIT E
City of Santa Monica, Community and Cultural Services Department
Santa Monica Swim Center - Rental Fees
Fee Category
1) Non - Profit Or anizations -Youth Aquatics/Sports Programs Short Course Long Course
Santa Monica Based
$
5.00
$
10.00
per lane per hour
Non SM Based / 2,000 hours annually
$
7.50
$
15.00
per lane per hour
Non -Santa Monica Based
I $
10.00
1 $
20.00
1 per lane per hour
2) Non -Profit Or anizations - Adult Aquatics/Sports Pro ram
Santa Monica Based
$
8.75
$
17.50
per lane per hour
Non SM Based / 2,000 hours annually
$
13.00
$
26.00
per lane per hour
Non -Santa Monica Based
$
17.75
$
35.00
per lane per hour
3) Othe
4) Tournaments - Fitness Pool Only
SM Based Non - Profit Or - Youth Aquatics /Sports Programs
$
187.00
per hour
Non SM Based Non - Profit Org - Youth Aquatics /Sports
Programs / 2,000 hours annually
$
280.00
per hour
SM Based Non - Profit Or - Adult Aquatics /Sports Programs
$
312.00
per hour
Non SM Based Non - Profit Org - Adult Aquatics /Sports Programs
/ 2,000 hours annually
$
468.00
per hour
5) Room Rental - 2 hour minimum
April - October
Santa Monica -based Non - profit Groups & Community Groups $ 82.50 per hour
Non -Santa Monica -based Non - profit and Community Groups $ 105.00 per hour
November - March
6) Filming Fees
Fee Category Notes
1 & 2) Aquatics groups (teams and clubs) only; must have 50% residency participation to be Santa Monica based.
2) Includes Santa Monica -based primary and secondary private schools.
5) Includes room rental, staff facility supervision and recreational swim for up to 20 youth and 2
adults for parties. The City will not provide catering, decorations or direct staff involvement in
leading activities.
6) These fees are in addition to any permits or licenses required for conducting filming in the City
of Santa Monica. Per lane usage is permitted only if lanes are rented when the facility is already
in use. Additional compensation may be required for filming in the event a scheduled activity or
permit is displaced. Additional fees may be assessed for damage to the facility interior or
exterior. Pool rental fees are based on the usage of the pool requested and the Sun Deck with
Meeting Room if available. Per lane rental and deck only rentals do not include use of the
Meeting Room. Room rental fees apply.
Jan -13
Motion
Still
Per Hour
Per Hour
Splash or Fitness Pool
$
400.00
$
250.00
Per Lane Rate
$
64.00
$
32.00
Deck Only Rate
$
250.00
$
125.00
Fee Category Notes
1 & 2) Aquatics groups (teams and clubs) only; must have 50% residency participation to be Santa Monica based.
2) Includes Santa Monica -based primary and secondary private schools.
5) Includes room rental, staff facility supervision and recreational swim for up to 20 youth and 2
adults for parties. The City will not provide catering, decorations or direct staff involvement in
leading activities.
6) These fees are in addition to any permits or licenses required for conducting filming in the City
of Santa Monica. Per lane usage is permitted only if lanes are rented when the facility is already
in use. Additional compensation may be required for filming in the event a scheduled activity or
permit is displaced. Additional fees may be assessed for damage to the facility interior or
exterior. Pool rental fees are based on the usage of the pool requested and the Sun Deck with
Meeting Room if available. Per lane rental and deck only rentals do not include use of the
Meeting Room. Room rental fees apply.
Jan -13
51.91T`i F9
City of Santa Monica, Community and Cultural Services Department
Miles Memorial Playhouse - Rental Fees
Non - Profit Organization - Fee Categories:
A) Weekend Matinees
Saturday and Sunday
B) Weekend Evenings
Thursday through Sunday
3 weeks or less
4 weeks or more
C) Single Performance Matinee
D) Single Evening Performance
E) Additional Rehearsal /Usage Time
$ 200.00 4 shows @ $50 each
Fee includes 25 hours of rehearsal time
$ 700.00 4 shows per weekend
$ 800.00 4 shows per weekend
Fee includes 25 hours of rehearsal time
$ 65.00
$ 200.00
$ 20.00 per hour
Deposit:
- A deposit of $500.00 is due 12 weeks prior to date of use.
- Any balance of deposit remaining after performance fees are assessed will be
refunded.
EXHIBIT G
CITY OF SANTA MONICA
FACILITY USER CATEGORIES
PARK BUILDING USER CATEGORIES (see Exhibit A)
Santa Monica -based Non - Profit Groups /Organizations (Fee Category A)
Santa Monica has a wide network of non - profit organizations with 501(c)3 or 501(c)4
non - profit status. These groups provide a range of human services, education and
recreational programs and events to Santa Monica residents. They may serve the
general public or special user groups such as seniors, youth, or persons with
disabilities. These programs may be free, or attendees may pay a fee for service, a
membership fee or a voluntary donation. To be in this user category, applicants must
submit documentation of their tax - exempt status. This category also includes
governmental agencies. Insurance as determined by the City's Risk Manager may be
required.
Non -Santa Monica -based Non - Profit Groups /Organizations (Fee Category B)
These users meet the definition of User Fee Category A, however are not based in
Santa Monica
Santa Monica -based Community Groups and Individuals (Fee Category C)
Informal community groups or individuals that do not have tax - exempt non - profit status
and are not a business entity but provide community services or citizen participation
opportunities to Santa Monica residents are in this category. These events may be
meetings, social events or educational or recreation activities. Events and meetings are
either offered free or an unspecified voluntary donation may be requested to cover the
costs of the event or meeting. Insurance as determined by the City's Risk Manager may
be required.
Non -Santa Monica -based Community Groups and Individuals (Fee Category D)
These users meet the definition of User Fee Category C, however they are not based in
Santa Monica or are not Santa Monica residents.
EXHIBIT G
Santa Monica -based Business Entities (Fee Category E)
Businesses wishing to use a recreation building for employee training, meetings,
retreats, social or recreational activities are in this category. Attendees are not charged
an admission fee or fee for service and donations are not accepted. Insurance as
determined by the City's Risk Manager may be required. Santa Monica business license
shall be required.
Non -Santa Monica -based Business Entities (Fee Category F)
These users meet the definition of User Fee Category E, however they are not based in
Santa Monica and do not need a Santa Monica business license.
KEN EDWARDS CENTER (KEC) USER CATEGORIES (see Exhibit B)
Non - Profit Organizations (Fee Category A)
501(c)3 or 501(c)4 non - profit community -based organizations, that are funded through
the Community Development Program, Cultural Arts Organizational Support Grant
Program, or CO -Arts Grant Program of the City of Santa Monica; plus approved Santa
Monica neighborhood groups are allowed use of the KEC at no charge for 300 meeting
hours each fiscal year. Agencies using more than 300 hours during any fiscal year will
be charged the non - profit rental fee for those hours over 300. Other 501(c)3 or 501(c)4
non - profit human services organizations meeting the human services needs of Santa
Monica residents but not funded directly by the City are charged the non - profit rate as
indicated in Fee Category A. Insurance as determined by the City's Risk Manager may
be required.
Non - Profit Senior Service Organizations (Fee Category B)
Non - profit organizations with 501(c)3 or 501(c)4 status, not funded by the City of Santa
Monica, that provide senior programming consistent with the City's Human Services
Division and meet the needs of Santa Monica's senior citizens are in this category. To
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EXHIBIT G
encourage a full range of senior services, these organizations shall be given a reduction
in the non - profit fee when utilizing the Senior Nutrition Room (100A,B) on the ground
floor of KEC. When using other areas of the KEC, these organizations shall be charged
the non - profit rental fee for the use of the KEC (see Fee Category A). Insurance as
determined by the City's Risk Manager may be required.
Community Groups (Fee Category C)
Those organizations without 501(c)3 or 501(c)4 status convening meetings with a focus
on human service issues that will benefit low and moderate - income Santa Monica
residents are included in this category. These meetings are free of charge and open to
the public. An unspecified voluntary donation may be collected to cover the costs of
having the meeting. Such groups are charged the community groups rental fee (Fee
Category C). Non - profit organizations conducting fund raising events are also in this
category. Insurance as determined by the City's Risk Manager may be required.
Filming (See Exhibit D)
Companies or individuals desiring to take still or motion pictures in Ken Edwards Center
are in this category. A film permit must be obtained from the City of Santa Monica in
addition to a Ken Edwards Center rental permit. Insurance as determined by the City's
Risk Manager may be required.
SPORTS FACILITIES USER CATEGORIES (see Exhibit C)
Youth Sports Groups
Community —based athletic organizations or sports groups with multiple teams and an
established program that provides a continuum of opportunities to ensure diversity of
users or the full range of skill levels are in this category. Groups must demonstrate that
60% of their participants live in Santa Monica to receive the resident rate. Insurance as
determined by the City's Risk Manager may be required.
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EXHIBIT G
Primary and Secondary Private Schools
Primary and secondary private schools offering sports programs are in this category.
These schools must be based in Santa Monica to receive the resident rate.
Non - Profit Organizations
Non - profit organizations with 501(c)3 or 501(c)4 non - profit status offering sports
programs and events to Santa Monica residents are in this category. They may serve
the general public or special user groups such as seniors, youth, or persons with
disabilities. These programs may be free, or attendees may pay a fee for service, a
membership fee or a voluntary donation. To be in this user category, applicants must
submit documentation of their tax - exempt status. Insurance as determined by the City's
Risk Manager may be required. These organizations must be based in Santa Monica to
receive the resident rate.
Community Groups and Individuals
Sports groups /teams who do not qualify as a Youth Sports Group, and individuals
desiring use of a sports facility are in this category. Programs are either offered free or
an unspecified voluntary donation may be requested to cover costs. Groups /teams
requesting seasonal permits must demonstrate that 60% of their participants live in
Santa Monica to qualify for the Santa Monica resident rate. Insurance as determined by
the City's Risk Manager may be required.
Camps
Organizations conducting youth or adult sports camps are in this category. A voluntary
donation or fee for service may be requested to cover costs. Insurance as determined
by the City's Risk Manager may be required. Camps must be based in Santa Monica to
receive the resident rate.
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EXHIBIT G
FILMING USER CATEGORIES (see Exhibit D)
Filming
Companies or individuals desiring to take still or motion pictures in City facilities are in
this category. A filming permit must be obtained from the City of Santa Monica in
addition to a facility rental permit. Insurances as determined by the City's Risk Manager
may be required.
SANTA MONICA SWIM CENTER (see Exhibit E)
Permits for the Santa Monica Swim Center shall be granted according to the priority
usage categories listed below. In the event that there are competing demands within a
user priority, staff will use additional factors as indicated in the Pool Allocation
Guidelines to allocate pool space to ensure a balance of programming is available to
residents.
1. City Programs
The City of Santa Monica offers a range of sports programs for youth, adults and
persons with disabilities. These programs are offered by the Community and Cultural
Services Department which has first priority use of the Swim Center. Rental fees are
not applicable.
2. Santa Monica College (SMC)
SMC offers a range of sports programs for students that may utilize the Swim Center.
Schedule, fees and fee waivers shall be based on a separate facility agreement
between the City and SMC.
3. Santa Monica - Malibu Unified School District (SMMUSD)
The SMMUSD offers a range of sport programs for students that may utilize the Swim
Center.
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4. Santa Monica -based Non - Profit Organizations — Youth Aquatics /Sports
Programs
A community -based athletic non - profit organization or aquatics group whose youth
program participation at the Swim Center is 50% or more Santa Monica residents.
Insurance as determined by the City's Risk Manager may be required.
5. Non -Santa Monica- based Non - Profit Organizations Permitting the Swim Center
2,000 hours or more annually — Youth Aquatics /Sports Programs
A community -based athletic non - profit organization or aquatics group whose youth
program participation at the Swim Center is less than 50% Santa Monica residents
however use of the Swim Center is at least 2,000 hours annually. Insurance as
determined by the City's Risk Manager may be required.
6. Santa Monica -based Primary and Secondary Private Schools
Santa Monica -based primary and secondary private schools offering aquatics programs
are in this category. Insurance as determined by the City's Risk Manager may be
required.
7. Santa Monica -based Non - Profit Organizations — Adult Aquatics /Sports Programs
Santa Monica -based aquatics group whose adult program participation at the Swim
Center is 50% or more Santa Monica residents are in this category. Insurance as
determined by the City's Risk Manager may be required
8. Non -Santa Monica -based Non - Profit Organizations Permittinq the Swim Center
2,000 hours or more annually — Adult Aquatics /Sports Programs
A community -based aquatics group whose adult program participation at the Swim
Center is less than 50% Santa Monica residents however use of the Swim Center is at
least 2,000 hours annually. Insurance as determined by the City's Risk Manager may
be required.
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EXHIBIT G
9. Other Santa Monica -based Organizations and Businesses
Santa Monica residents, Santa Monica -based organizations (not meeting the criteria of
higher user categories), Santa Monica -based private businesses and commercial camp
organizers and Santa Monica -based special event promoters are in this category.
Insurance as determined by the City's Risk Manager may be required.
10. Other Non -Santa Monica -based Organizations and Businesses
Non -Santa Monica residents, youth or adult aquatics groups (not meeting the criteria of
higher user categories), non -Santa Monica -based private businesses, commercial camp
organizations, and non -Santa Monica -based special event promoters are in this
category. Insurance as determined by the City's Risk Manager may be required.
11. Filming
Companies or individuals desiring to take still or motion pictures using aquatics facilities
are in this category. A film permit must be obtained from the City of Santa Monica in
addition to a facility rental permit. Insurances as determined by the City's Risk Manager
may be required.
rA
Adopted and approved this 22A day of January, 2013.
Pam O'Connor, Mayor
I, Sarah P. Gorman, City Clerk of the City of Santa Monica, do hereby certify that
the foregoing Resolution No. 10726 (CCS) was duly adopted at a meeting of the Santa
Monica City Council held on the 22nd day of January, 2013, by the following vote:
AYES: Councilmembers: Davis, Holbrook, McKeown, Vazquez, Winterer
Mayor O'Connor, Mayor Pro Tern O'Day
NOES: Councilmembers: None
ABSENT: Councilmembers: None
ATTEST:
i
Sarah P. Gorman, City Clerk