SR-01-22-2013-3CS
City of
Santa Monica'
To: Mayor and City Council
City Council Report
City Council Meeting: January 22, 2013
Agenda Item: 6 C
From: David Martin, Director of Planning and Community Development
Subject: Construction Contract for the Advanced Traffic Management System,
Phase 4C Project
Recommended Action
Staff recommends that the City Council:
1. Authorize the City Manager to negotiate and execute a contract with KDC, Inc.,
dba Dynalectric, a California -based company, in the amount of $1,420,000
(including a 10% contingency) for the construction of the Advanced Traffic
Management System, Phase 4C Project;
2. Authorize the Director of Public Works to issue any necessary change orders to
complete additional work within contract authority.
3. Appropriate the budget increases as outlined in the Financial Impacts and
Budget Actions section of this report.
Executive Summary
The Advanced Traffic Management System (ATMS), Phase 4C Project consists of
traffic signal upgrades and the installation of fiber optic communications along the
Ocean Park Boulevard, Main Street, and Neilson Way corridors within the City. A total
of 26 signalized intersections in the City are included as part of this project. KDC, Inc.,
dba Dynalectric is recommended for the construction of the project at a cost of
$1,420,000.
Background
Previous Council Actions
On September 14, 2004, the City Council authorized the purchase of an Advanced
Traffic Management System (ATMS) software named i2TMS from Siemens Energy and
Automation.
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On May 8, 2007, the City Council authorized a construction contract with KDC, Inc., dba
Dynalectric to construct the Advanced Traffic Management System, Phase 2.
On September 14, 2010, the City Council authorized a construction contract with
Flatiron, Inc. to construct the Advanced Traffic Management System, Phase 3.
On July 26, 2011, the City Council authorized a construction contract with Select
Electric, Inc. to construct the Advanced Traffic Management System, Phases 4a and 4b.
On September 13, 2011, the City Council authorized a contract with Iteris, Inc. to design
the Advanced Traffic Management System, Phase 4c.
On March 20, 2012, the City Council authorized a contract with RBF Consulting to
design the Advanced Traffic Management System, Phase 5.
On October 2, 2012, the City Council authorized a contract with Intelight, Inc. to procure
a new Advanced Traffic Management System central software to replace i2TMS.
ATMS Project Status
The ATMS project consists of five phases:
• Phase 1 - completed September 2006, upgraded traffic signal equipment and
connected the signals to fiber optic communications on 4th Street in the
Downtown area.
• Phase 2 - completed October 2008, upgraded and connected 50 signals in the
Downtown area (with the exception of Arizona Avenue) and Lincoln Blvd. to the
City's centralized control system.
• Phase 3 — completed September 2011, brought fiber optics to 35 signals along
Wilshire, Santa Monica, and Pico Boulevards. (all east of Lincoln Blvd). City staff
can monitor, control and make adjustments to the Downtown and transit priority
streets using i2TMS software.
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• Phases 4a and 4b — completed December 2012, brought fiber optics to 38
signals along Arizona Avenue, Office District, and Mid -City areas.
• Phase 5 is currently in the design stage, which is anticipated to be completed by
June 2013. Construction on this phase will depend on future CIP funding.
The Advanced Traffic Management System (ATMS) Phase 4C Project will connect 26
signal - controlled intersections along Ocean Park Boulevard, Main Street, and Neilson
Way corridors to the City's centralized control system with fiber optic cables. This will
require installation of new conduit and modification of the existing interconnected
conduit system to accommodate fiber optic cable. A full replacement of traffic signal
infrastructure at 2 intersections will include the installation of new controller cabinet and
video detection systems.
Contractor Selection
On November 5 and 6, 2012, the City published a Notice Inviting Bids in the Santa
Monica Daily Press. The bid documents were posted on the City's online bidding
system. Thirty -two contractors requested the bid documents. The City Clerk's Office
received five formal bids that were publicly opened by the Deputy City Clerk on
November 29, 2012. The bid results are as follows:
Bidder Bid Amount
KDC, Inc., dba Dynalectric $1,290,575
Sully - Miller Contracting Co. $1,346,077
Select Electric, Inca $1,483,255
Steiny and Company, Inc. $1,558,427
PTM General Engineering Service Inc. $2,039,280
City Estimate $1,788,662
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All bids were evaluated on competitive pricing, understanding of the project's scope,
direct experience on similar projects, approach to the work, technical competence,
qualifications of the proposed staff, and the ability to meet the required time frames.
Other criteria considered for contractor selection included consistent accuracy in
bidding, volume of projects that involve traffic signal and fiber optic improvements, and
positive reference responses.
Staff recommends KDC, Inc., dba Dynalectric based on price, quality of services
offered, and experience with similar projects. KDC, Inc., dba Dynalectric price is within
the City's estimate. KDC, Inc., dba Dynalectric experience on similar projects is
extensive and includes prior projects with the City of Santa Monica involving the
installation of traffic signals and fiber optics.
Staff contacted the reference agencies and all respondents reported that KDC, Inc., dba
Dynalectric work was completed in a timely and cost - efficient manner while maintaining
consistent quality. The Center for Contract Compliance verified that KDC, Inc., dba
Dynalectric is in good standing and capable of handling labor compliance issues. The
State Contractors' License Board confirmed that KDC, Inc., dba Dynalectric license is
current, active, and in good standing.
Ell
Financial Impacts & Budget Actions
The contract amount to be awarded to KDC, Inc., dba Dynalectric is for an amount not
to exceed $1,420,000. Award of the contract requires an additional appropriation of
$47,000 to account C207028.589000, to match the available grant funding from Los
Angeles County Metropolitan Transportation Authority as set forth in the 2013 Federal
Transportation Improvement Program. Upon appropriation of the $47,000, funds will be
included in the FY 2012 -14 Capital Improvement Program budget in the following
accounts:
Prepared by: Andrew Maximous, P.E., T.E., Transportation Engineer
Approved:
David Martin, Director
Planning and Community Development
5
Forwarded to Council:
Rod Gould
City Manager
FY12 -13
FY13 -14
Total
M207009.589020
$58,500
$58,500
$117,000
C207028.589000
$890,610
$0
$890,610
C017024.589000
$412.390
$0
$412,390
TOTAL
$1,361,500
$58,500
$1,420,000
Prepared by: Andrew Maximous, P.E., T.E., Transportation Engineer
Approved:
David Martin, Director
Planning and Community Development
5
Forwarded to Council:
Rod Gould
City Manager
Reference Contract No.
9685 (CCS).