SR-01-22-2013-3BCity Council Meeting: January 22, 2013
Agenda Item:. 13
To: Mayor and City Council
From: Martin Pastucha, Director of Public Works
Subject: Professional Services Agreement Modification for Acoustical /Noise
Management Consulting Services for the Santa Monica Airport
Recommended Action
Staff recommends that the City Council authorize the City Manager to negotiate and
execute a third modification to Professional Services Agreement No. 1494 in the
amount of $60,000 with Landrum & Brown, Inc., an Ohio -based corporation, for
acoustical /noise management consulting services for the Santa Monica Airport through
June 30, 2015. This will result in a six -year amended agreement with a new total
amount not to exceed $130,000, with future funding contingent on Council budget
approval.
Executive Summary
In April 2007, the City approved Professional Services Agreement (PSA) No. 1494 with
Mestre Greve Associates for a not -to- exceed amount of $50,000 for acoustical /noise
management consulting services. In March 2009, the PSA was assigned to Landrum &
Brown, Inc., following the merger of the firms. In May 2010, a second modification in
the amount of $20,000 was approved, for a total not -to- exceed amount of $70,000, to
cover additional technical work associated with an alternative flight path contemplated
by the Federal Aviation Administration (FAA). Staff recommends a third modification in
the amount of $60,000, for a total not -to- exceed amount of $130,000, with Landrum &
Brown to provide acoustical /noise management consulting services through June 30,
2015.
Background
Airport staff contracts with an acoustical /noise management consulting firm to provide
technical analysis & reports associated with the Airport's noise management program,
including the development of annual noise contour updates and to make presentations
to the Airport Commission regarding various aspects of aircraft noise and its impacts.
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Mestre Greve Associates, specifically Vince Mestre, was originally contracted by the
City in 1982 to conduct a comprehensive assessment of the noise environment at the
Airport. The quantified data generated by this assessment resulted in the development
of the City's Aircraft Noise Abatement Code. Since the inception of the current Noise
Code, Mestre Greve Associates has provided acoustical /noise management consulting
services to the City in support of the Airport's noise management program.
On April 18, 2007, following a competitive proposal process, the City approved
Professional Services Agreement (PSA) No. 1494 with Mestre Greve Associates in the
amount of $50,000 to provide acoustical /noise management consulting services for the
Santa Monica Airport. Mestre Greve Associates is recognized worldwide as one of the
preeminent airport noise consulting firms. Mestre Greve Associates was purchased by
Landrum & Brown in 2009, which resulted in the modification of the PSA. Mestre Greve
Associates now operates as a division of Landrum & Brown.
On May 2, 2010, a second modification was approved to increase the not -to- exceed
amount to $70,000 to cover additional technical work associated with an alternative
flight path contemplated by the FAA.
Discussion
Staff recommends a third modification in the amount of $60,000, for a total not -to-
exceed amount of $130,000, with Landrum & Brown to continue providing
acoustical /noise management consulting services through June 30, 2015. Of the
modification amount, staff expects to expend $31,000 in FY 2012 -13 and the remaining
$29,000 in FY 2013 -14 and 2014 -15.
Mestre Greve Associates has 30 years of experience and knowledge associated with
the Santa Monica Airport's noise program. No other consulting firm has this level of
understanding of the Airport's noise program and it would take many months of training
and hands -on experience for another firm to achieve the same level of expertise
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currently possessed by Mestre Greve Associates. This is especially true in the
preparation of the Airport's annual noise contours that incorporates aircraft departure
procedures unique to the Santa Monica Airport.
Additionally, Landrum & Brown indicated it would continue its 2006 consulting rate for
the common tasks that are mostly used by the Airport on an annual basis (i.e. annual
noise contour report and presentations to the Airport Commission).
For these reasons, staff has determined that Mestre Greve Associates provides the
greatest expertise and most cost - effective approach in providing acoustical /noise
management consulting services for the Santa Monica Airport.
Financial Impacts & Budget Actions
The agreement modification to be awarded to Landrum & Brown is $60,000, for an
amended agreement total not to exceed $130,000. Funds in the amount of $31,000 are
available in the FY 2012 -2013 budget in Division 33431; agreement will be charged to
account 33431.555060. Budget authority for subsequent budget years will be
requested in each budget for Council approval. Future funding is contingent upon
Council approval and budget adoption.
Prepared by: Bob Trimborn, Airport Services Director
roved:
Forwarded to Council:
Mart ni Pastucha Rod Gould
Director of Public Works City Manager
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Reference Agreement No.
9684 (CCS).