SR-01-22-2013-3AID
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City of City Council Report
Santa Monica'
City Council Meeting: January 22, 2013
Agenda Item:
To: Mayor and City Council
From: Martin Pastucha, Director of Public Works
Subject: Award Construction Contract for City Hall Tenant Improvements
Recommended Action
Staff recommends that City Council:
1. Authorize the City Manager to negotiate and execute a contract with SIGMA
Services, Inc., a California -based corporation, for an amount not to exceed
$233,360 (includes additive alternatives and a 10% contingency) for tenant
improvements of City Hall Human Resources office spaces.
2. Authorize the Director of Public Works to issue any necessary change orders to
complete additional work within budget authority.
Executive Summary
The City Hall Human Resources Offices Tenant Improvement project is the final phase
of construction associated with the City Hall Seismic Retrofit project. In November 2012,
the City solicited bids for this project. After reviewing the eleven bids received, staff
recommends SIGMA Services, Inc. as the best bidder for tenant improvements of City
Hall Human Resources office spaces for an amount not to exceed $233,360.
Discussion
The Human Resources (HR) Department has outgrown their existing office space. This
project will expand the HR office space into the space vacated by the City Clerk; the
expanded space will be renovated and reconfigured to accommodate current staff
needs. The proposed improvements involve demolition; construction of new partitions,
offices, and interior finishes; and installation of lighting, ceiling system, air conditioning
and a public counter. The purchase and installation of workspace systems furniture for
staff will be under a separate contract. The project is scheduled to be completed within
eight months.
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This project was previously considered by Council on April 12, 2011. At that time the HR
tenant improvements were part of a larger project, Tenant Improvements of City Hall
Human Resources, City Clerk and Swing Space offices. The construction contract for
the original project was terminated for convenience before this phase was completed. It
is in the City's best interest to complete the remaining tenant improvements to
accommodate staffing and workflow needs through a new contract.
Contractor Selection
On November 13, 2012, the City published Notices Inviting Bids for the City Hall Human
Resources Tenant Improvements project. The bid was posted on the City's on -line
bidding site and notices were advertised in the Santa Monica Daily Press in accordance
with City Charter and Municipal code provisions. Thirty -one prospective bidders
registered on the City's bidding site and 11 bids were received and publically opened on
November 29, 2012. Bid results are as follows:
Bidder
Total Bid Amount
Additive Alternates
SIGMA Services, Inc.
$ 202,546.64
$9,598.00
Magic Hammer Development
$ 235,965.00
$9,000.00
W.E. O'Neil
$ 258,044.00
$22,171.00
SC Anderson Group Int'I
$ 269,702.44
$4,099.47
SBS Corporation
$ 278,370.16
$10,875.42
RS Construct Inc.
$ 279,973.85
$9,100.00
Monet Construction, Inc.
$ 309,000.00
$13,000.00
Astra Builders, Inc.
$ 335,000.00
$40,000.00
A.J. Fistes Corp.
$ 339,412.00
$12,200.00
G2K Construction, Inc.
$ 354,300.00
$19,000.00
Gonzalez Construction
$ 366,635.00
$6,500.00
The bids were evaluated based on price, direct experience on similar projects, record
performing public sector work, hourly rates for services, understanding of the project's
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scope, approach to the work, qualifications of proposed staff, and scheduling of project
activities.
SIGMA Services was the lowest bidder and has completed similar tenant improvement
projects in pre -1950 buildings that were occupied during construction. References
listed in the bid package were contacted and all respondents reported that work
performed by SIGMA was completed in a timely and cost effective manner while
maintaining consistent quality. Staff also verified with the California State License Board
that SIGMA Services and all subcontractor licenses are current, active and in good
standing. Based on the foregoing, SIGMA Services is recommended as the best bidder
to provide construction services in accordance with City specifications.
Financial Impacts & Budget Actions
The contract to be awarded to Sigma Services, Inc., is $233,360, includes additive
alternatives and a 10% contingency. Funds are available in the FY 2012 -13 Capital
Improvement Program Budget at account 0010162.589000 Tenant Improvements; the
contract will be charged to account 0010162.589005 to track the expenditures
associated with the Human Resources office space remodel.
Prepared by: Alex Parry, Senior Architect
Approved:
Forwarded to Council:
Martin Pastucha Ro Gould
Director of Public Works City Manager
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Reference Contract No.
9683 (CCS).