SR-12-11-2012-3ICity of City Council Report
Santa Monica
City Council Meeting: December 11, 2012
Agenda Item: i —Z
To: Mayor and City Council
From: David Martin, Director, Planning & Community Development Department
Subject: On -Call Traffic Signal Repair Service
Recommended Action
Staff recommends that the City Council award Bid #4033 for on -call traffic signal repair
service to KDC, Inc. dba Dynalectric, Inc., a Los Alamitos, California -based company, to
provide on -call traffic signal maintenance, repair, and installation services, in the
amount of $43,547, for a total amount not to exceed $$205,516 over a three -year
period, with future year funding contingent on Council budget approval.
Executive Summary
City Transportation Engineering and Management Division staff regularly require the
assistance of on -call contractors to assist in traffic signal maintenance, repair, and
installation. The City currently has an interim blanket purchase order with Dynalectric,
Inc. in the amount of $10,000.00. Awarding formal Bid #4033, would increase
Dynalectric's total compensation to $53,547 in FY 2012 -13, and a three -year total of
$205,516.42
Discussion
In order to ensure that City traffic signal assets remain operational and in a state of
good repair every year, the City requests on -call traffic signal maintenance services
from outside contractors to supplement City Traffic Signal maintenance staff. On July 1,
2011, Blanket Purchase Order (BPO) number 18599 -OF was awarded to Dynalectric,
Inc. for up to $43,547. In October 2011 staff requested an increase of $22,000 to BPO
18599 -OF, which brought BPO 18599 -OF to $65,547 for FY 2011 -2012, and a two -year
total of $99,970.84. On February 14, 2012 Council authorized an additional increase of
$51,998.58 to BPO 18599 -OF, for a new purchase order total of $117,545.58 for FY
2011 -12, and a two -year total of $151,969.42.
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Contractor /Consultant Selection
In September, 2012, the City published Notices Inviting Bids to provide on -call traffic
signal repair services as required by the Transportation Engineering and Management
Division in accordance with City specifications. The bid was posted on the City's on -line
bidding site, and notices were advertised in the Santa Monica Daily Press in
accordance with City Charter and Municipal Code provisions. Three bids were received
and publicly opened on September 28, 2012 per Attachment A. Bids were evaluated
based on the price, ability to perform services, references, and compliance with City
specifications. KDC, Inc. dba Dynalectric is recommended as the best bidder as they
provided the lowest cost, and have positive references.
Financial Impacts & Budget Actions
The blanket purchase order to be awarded to KDC, Inc. dba Dynalectric, Inc. is
$43,547, for a new three -year purchase order total of $205,516., Funds are available in
the FY 2012 -13 budget in division 01416. The purchase order costs will be charged to
account 01416.566470. Budget authority for subsequent budget years will be
requested in each budget for Council approval. Future funding is contingent upon
Council approval and budget adoption.
Prepared by: Sam Morrissey, P.E., City Traffic Engineer
Approved: Forwarded to Council:
avid Martin Rod Gould
Director, Planning and Community City Manager
Development Department
Attachments: Attachment A - Bid Results
K
BID RESULTS
BID #:4033 BID CLOSING DATE: 09/28/2012
BID TITLE: PROVIDE ON -CALL TRAFFIC SIGNAL REPAIR SERVICES AS REQUIRD BY THE TRANSPORTATION ENGINEERING AND MANAGEMENT DIVISION
COMET ELECTRIC INC.
CANOGA PARK, CA
KDC, INC. DBA DYNALECTRIC
LOS ALAMITOS, CA
REPUBLIC INTELLIGENT TRANSPORTATION
SERVICES, INC. DBA REPUBLIC ITS
NOVATO, CA
STRAIGHT
TIME
OVERTIME
COSTEACH
STRAIGHTTIME
OVERTIME
COSTEACH
STRAIGHTTIME
OVERTIME
COSTEACH
FOREMAN
$99.90
$133.26
$89.75
$121.84
$98.00
$135.00
JOURNEYMAN
$92.78
$122.80
$83.35
$111.96
$90.00
$120.00
TECHNICIAN /LABORER
$77.02
$99.33
$69.20
$90.33
$77.00
$105.00
WORK TRUCK WITH TOOLS
$23.00
11
$23.00
1
1 $20.00
COMPRESSOR WITH TOOLS
$20.00
1
$20.00
1
1 $15.00