SR-12-11-2012-3GID
c,Yof City Council Report
Santa Monica'
City Council Meeting: December 11, 2012
Agenda Item:J`L��
To: Mayor and City Council
From: Martin Pastucha, Director of Public Works
Subject: Bid Award for Crosswalk Striping Services
Recommended Action
Staff recommends that City Council:
1. Award Bid #F4034 for crosswalk striping services to Super Seal and Stripe, a
California -based company, for an amount not to exceed $460,000.
2. Appropriate the budget increases as outlined in the Financial Impacts and
Budget Actions section of this report.
Executive Summary
Crosswalks are a key element of the City's Pedestrian Circulation plan. Periodic
restriping of crosswalks is necessary to ensure the traffic markings delineated are
visible. In August 2012, the City solicited bids for crosswalk striping services. After
reviewing the four bids received, staff recommends Super Seal and Stripe as the best
bidder to provide crosswalk striping services in an amount not to exceed $460,000.
Background
Between December 2011 and April 2012, staff conducted an inspection of crosswalks
along the major arterial roads throughout the City. This inspection led to an assessment
of the materials the City uses for crosswalk markings. Conventional thermoplastic
striping appeared to fail at an accelerated rate when applied on concrete street
surfaces. Pre - formed thermoplastic is a newly developed material that is delivered in
pre -cut forms and has proven to last longer than conventional thermoplastic at
comparable concrete intersections. Pre - formed thermoplastic commands a —30% price
premium over conventional thermoplastic solutions. Staff developed a plan to restripe
crosswalks on concrete using pre - formed thermoplastic while restriping asphalt
crosswalks with the conventional thermoplastic. This approach will improve results and
durability while conserving funds as conventional thermoplastic performs well on asphalt
surfaces.
Discussion
Crosswalks are a key element of the City's Pedestrian Circulation plan. Periodic
restriping of crosswalks is necessary to ensure the crosswalk markings are delineated
and visible. Periodic maintenance can extend the life of a crosswalk, but excessive
wear and tear requires a complete restriping of the crosswalk. This work involves the
shutdown or alteration of traffic patterns at busy intersections, as well as the grinding
and removal of remaining markings, surface preparation and the installation of new
striping materials. The Street and Fleet Services Division requires a vendor that can
provide such services on a large scale. Due to traffic management needs, this work
must be conducted outside of normal operating hours and with a potentially larger and
more specialized staff.
Due to construction activities in the vicinity of St. John's Hospital, crosswalks on
adjacent streets have been subject to additional wear and tear requiring increased
maintenance. Refurbishment and restriping of crosswalks adjacent to St. John's will be
incorporated into this project and funded separately by St. John's Development
Agreement funds.
Vendor Selection
In August 2012, the City published Notices Inviting Bids to provide crosswalk striping
services. The bid was posted on the City's on -line bidding site and notices were
advertised in the Santa Monica Daily Press in accordance with City Charter and
Municipal Code provisions. Four bids were received and publicly opened on October 4,
2012 per Attachment A. The bids were evaluated based on price, references,
experience, and quality of services. Super Seal and Stripe was the lowest bidder and
provided the specified product. Recent projects completed by Super Seal and Stripe
include striping projects for the cities of Camarillo and Malibu, and the counties of
Ventura and Santa Barbara. References listed in the bid package were contacted and
all respondents reported that work performed by Super Seal and Stripe was completed
in a timely and cost - effective manner while maintaining consistent quality. Staff also
verified with the California Contractors State License Board that Super Seal and Stripe's
license is current, active, and in good standing. Based upon these criteria, Super Seal
and Stripe is recommended as the best bidder to provide crosswalk striping services in
accordance with City specifications.
Financial Impacts & Budget Actions
The purchase order amount to be awarded to Super Seal and Stripe is $460,000.
Funds in the amount of $400,000 are included in the FY 2012 -13 Capital Improvement
Program budget in account M017070.589000. Award of the purchase order requires an
additional appropriation of $60,000 to account 0040356.589100 from the St. John's
Development Agreement monies in account 4.366502.
Prepared by: Homa Mojtabai, Administrative Analyst
Approved:
Forwarded to Council:
Martin Pastucha Rod Gould
Director of Public Works City Manager
Attachments: A — Bid Summary
Bid No.: F4034
Closing Date: 10 /4/12
Description: Provide traffic Striping contractor services, as required by Street & Fleet Service:
=LOWEST
PCI
Long Beach, CA
Stemdahl Ent Inc.
Sun Valley, CA
Super Seal and Stripe
Fillmore, CA
Superior Pavement Markings
Cypress, CA
item
Description
4 Unes
6"Unes
8 Lines
12" Ines
WUP.
4v Lines
69: DR.-
Ev Uses.
a12 Lines
24" Lines
4 Dnex
_6 " .:Lines
8 Lines
12" Lines
2sv
Ones .F4'
Unes
6" V.
8 Unes
12 °:11nes
24 Lnds
I
PRICE PER UNEAL FOOT OF PRE -MARK° THERMOPLASTIC
INSTALLATION (MATERIAL WILL BE PROVIDE0);
$1.50
$1.50
$1.50
$4.00
$6.00
$3.15
$4.20
$5.55
$12.00
$24.00
$0.92
$1.13
$1.47
$2.81
$4.95
$7.25
$7.25
$735
$7.25
$14.50
2
PRICE PER LINEAL FOOT OF THERMOPLASTIC
INSTALLATION:
$0.45
$0.60
$1.20
$2.60
$4.50
$0.55
$0.80
$1.25
$2.25
$4.50
$0.81
$1.10
$1.40
$3.80
$7.60
$1.00
$1.50
$475
31NYTALLATIOW
IC LINEAL 00 O WA - AIN
$0.25
$0.28
$0.45
$1.25
$2.50
$05
.
$0.35
$050
$1.75
$3.50
$0.20
$03
.
$0.26
$175
$350
$0.60
$0.80
$4.50
4
PftC OR MOV LIN L O
THERMOPLASTC MARKINGS:
$0.90
$1.10
$1.25
$2.90
$580
$0.75
.
$15
$1.50
$2.25
$4.50
$0.78
$1.17
$1.56
$2.33
$4.66
$1.00
$1.40
100$32.25
00
$6.00
5
PRICE TO M V HLIN L O O WA -BA
PAINT:
$0.60
$065
$1.10
$2.10
$4.20
$O.75
$1.15
$1.50
$2.25
$4.50
$0.68
$1.02
$1.36
$2.0
$4.08
$140
$2.00
$8.00
Item
DetCiptlon
PHce
I
Price
I
PHtt
%ICP
6
WHAT IS YOUR MINIMUM CALL OUT MOBILI ION
CHARGE?
$1,50000
$2,200.00
(
$1,800.00
$2,80000
7
PRICE TO INSTALL EACH STOP BAR:
$5500
$50.00
$4&00
$3500
B
PRICE TO INSTALL EACH STOP LEGEND:
$14000
$15000
$110.00
$15000
9
HOURLY LABOR RATE (WEEKDAYS):
PLEASE INDICATE IF PER PERSON OR CREW.
$450.003
Person Crew
$78.00
Per Person
$89.10
Per Person
$105.00
P., P...
10
HOURLY LIBOR RATE OT AFTER HOU IS WEEKENDS):
PLEASE INDICATE IF PER PERSON OR CREW.
$600.003
Person Crew
$117.00
Per Penon
$116.50
Per Person
$120.00
Per Person
11
PLEASE DESCRIBE THE TIME AND DAYS OF THE WEEK
WHICH ARE CONSIDERED AFTER- HOURS:
Saturday &Sunday
Saturdag Send. Holidays
Mon-Fri after 8 consecutive hours) Saturday &Sunday (all
hours)
Fridaythrough Sunday
12
DESCRIBE ANY OTHER FEES /CHARGES:
PermRy Bonds, Etc.
Bonds, Permhx
Raised pavement markers @$3.50 /ea, if required
13
Payment Terms
2 %10, NET 30
INET
30
NET30
INET 30
=LOWEST