SR-12-11-2012-3EV
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City of City Council Report
Santa Monica'
City Council Meeting: December 11, 2012
Agenda Item: 3 — E
To: Mayor and City Council
From: Scott Ferguson, Fire Chief
Jacqueline Seabrooks, Chief of Police
Subject: Purchase of Uniforms and Protective Gear
Recommended Action
Staff recommends that City Council award Bid #4032 for the purchase and delivery of
Police and Fire Department uniforms and protective gear to Galls, a Kentucky -based
company, in the amount of $233,613 for the first year with two additional one -year
renewal options for a total contract amount not to exceed $700,839.
Executive Summary
The Police and Fire Departments currently supply public safety employees with
approved uniforms, safety equipment, and other protective gear required to perform
their job duties. Following a formal bid process, Galls is recommended to provide and
deliver the uniforms, safety equipment, and protective gear. The total annual
expenditure is $233,613 for the first year and a total three -year contract amount not to
exceed $700,839.
Discussion
The Police and Fire Department purchase a variety of public safety equipment and
apparel for first responders and public safety employees. Supplies and equipment
purchased include items such as: uniforms, ballistic vests, protective eyewear, and
tactical gear.
Vendor Selection
In September 2012, the City published Notices Inviting Bids to provide uniforms and
protective gear as requested by the Police and Fire Departments in accordance with
City specifications. The bid was posted on the City's on -line bidding site, and notices
were advertised in the Santa Monica Daily Press in accordance with City Charter and
Municipal Code provisions, 381 vendors were notified, and 28 vendors downloaded the
documents. Due to the variety and quantity of supplies and equipment needed, staff
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asked vendors to quote the most commonly ordered products based on historical
purchases to evaluate pricing. One bid was received and publicly opened on September
27, 2012. The bid was evaluated based on price, uniform availability, and compliance
with City specifications. Based on these criteria, Galls, LLC is recommended as the
best bidder to provide the uniforms and protective gear in accordance with the City
specifications.
Financial Impacts & Budget Actions
The purchase order to be awarded to Galls, LLC, is $233,613 for the first year with two
one -year renewal options for a total amount not to exceed $700,839. Funds are
available in the FY 2012 -13 budget in the Fire Department and Police Department's
budget. The purchase order will be charged to the following accounts:
01304.544170
$29,925.00
01305.544170
$25,725.00
01306.544170
$16,275.00
01307.544170
$3,255.00
01302.544170
$3,675.00
01304.544020
$44,100.00
01306.544020
$5,355.00
30623.544170
$4,830.00
01304.544030
$473.00
Police Department Total
$133,613.00
01313.544170
$100,000.00
Fire Department Total
$100,000.00.
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Budget authority for subsequent years will be requested in each budget cycle for
Council approval. Future funding is contingent upon Council approval.
Prepared by: Terese Toomey, Principal Administrative Analyst
Approved: Forwarded to Council:
Scott/ Ferguson Rod Gould
Firo'Chief City Manager
Approved:
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