SR-11-27-2012-3KCity of City Council Report
Santa Monies
City Council Meeting: November 27, 2012
Agenda Item:
To: Mayor and City Council
From: Martin Pastucha, Director of Public Works
Subject: Bid Award for Purchase of Three Bin Trucks
Recommended Action
Staff recommends that the City Council award Bid #F4028 for the purchase and delivery
of three bin trucks to Wondries Fleet Group, a California-based company, in the amount
of $127,183.
Executive Summary
The three bin trucks would replace one truck at the end of its useful life and expand the
City fleet by acquiring two new trucks. In August 2012, the City solicited bids for the
purchase of three bin trucks. After reviewing the two bids received, staff recommends
Wondries Fleet Group as the best bidder for the purchase and delivery of three bin
trucks in the amount of $127,183.
Discussion
The City replaces vehicles that have reached the end of their useful life through the
vehicle replacement program. Additionally, the City adds vehicles to the fleet inventory
to respond to changing needs. Since 2008, Resource Recovery and Recycling has
added six collection routes and three bin truck routes related to the expansion of
commercial solid waste collection and changes in route boundaries. Bin trucks are
required in the collection of refuse and recyclable materials throughout the City.
Vendor Selection
In August 2012, the City published a Notice Inviting Bids to furnish and deliver three
new and unused bin trucks. The bid was posted on the City's on-line bidding website
and notices were advertised in the Santa Monica Daily Press in accordance with City
Charter and Municipal Code provisions. Two bids were received and publicly opened
on September 4, 2012 per Attachment A. The bids were evaluated based on price,
1
ability to deliver, and quality of product. Based upon these criteria, Wondries Fleet
Group is recommended as the best bidder for the purchase of these vehicles in
accordance with City specifications. Fleet Management has purchased vehicles from
Wondries Fleet group in prior fiscal years and has found their fleet selection and
delivery timeliness to be acceptable. Although bids for small -size alternative fuel bin
trucks were solicited, of the bids received, none included alternatively fueled platforms
because a small -size alternative fuel pickup is not currently available in the industry.
Larger alternative fuel pickup trucks are available, but these do not meet the needs of
the Department as larger trucks do not fit in the smaller garages and areas where a bin
truck is needed and used. The inventory of existing bin trucks use compressed natural
gas (CNG).
Financial Impacts & Budget Actions
The purchase order amount to be awarded to Wondries Fleet Group is $127,183.
Funds are available in the FY2012-13 Capital Improvement Program budget. The
purchase order will be charged to the following accounts:
0540167.589200 $42,394
C540167.589100 $84,789
TOTAL $127,183
Prepared by: David Lasher, Administrative Analyst
Approved:
Forwarded to Council:
E _ _
Martin Pastucha Ro Gould
Director of Public Works City Manager
Attachments: A — Summary of Bids
`j
Attachment A - Pricing
BID # F4028 BID CLOSING DATE: 9/4/12
BID DESCRIPTION: FURNISH AND DELIVER THREE NEW AND UNUSED BIN TRUCKS FOR USE BY RRR
Reynolds Buick, Inc.
Covina, CA
Wondries Fleet Group
Alhambra, CA
ITEM
QTY DESCRIPTION
UNIT PRICE EXTENDED
PRICING PRICING
1
3 Bin Truck
$
39,214.29 $ 117,642.87
$
32,786.00 $ 98,358.00
2
3 Operator's Instruction Manual
$
- $ -
$
- $ -
3
3 Lubrication Instructions
$
$
$
225.00 $ 225.00
4
1 Shop Maintenance Manuals
$
$
$
- $ -
5
1 Illustrated Parts Book
$
$
$
210.00 $ 210.00
6
1 Electric Wiring Schematic
$
$
$
- $
3 Scale
$
6,326.53 $ 18,979.59
$
5,800.00 $ 17,400.00
3 Frame Reinforcement
$
1,836.73 $ 5,510.19
$
- $ -
Subtotal
$
142,132.65
$
116,193.00
Sales Tax (9.25%)
$
13,147.27
$
10,747.85
7
3 Warranty
$
- $ -
$
- $ -
8
3 Tire Fee
$
$
$
8.75 $ 26.25
9
3 Delivery
$
$
$
72.00 $ 216.00
101
10ther
$
$
$
-
Grand Total
$
155,279.92
$
127,183.10
DELIVERY (ARO)
60 - 90 Days
60 Days
PAYMENTTERMS
2%-30 Days
Net 30 Days
COMMENTS
Units being bid are in stock subject to prior
sale. "Additional comments on P. 20-22.
(OTHER) Fee was for Electric Scale System.
"Comments on P. 20-22