SR-11-13-2012-3ECity Council Meeting: November 13, 2012
Agenda Item: S —E
To: Mayor and City Council
From: Martin Pastucha, Director of Public Works
Subject: Beach Bike Path Striping and Signage Improvements
Recommended Action
Staff recommends that the City Council:
1. Authorize the City Manager to negotiate and execute a construction contract with
Sterndahl Enterprises Inc., a California -based company, in the amount of
$362,481 (includes a 10% contingency) to implement striping and signage
improvements on the Beach Bike Path.
2. Appropriate the budget increase as outlined in the Financial Impacts and Budget
Actions section of this report.
3. Authorize the Director of Public Works to issue any necessary change orders to
complete additional work within budget authority.
Executive Summary
In Mav 2012, Council approved a contract modification with Excel Paving to resurface
Beach Parking Lot 4S and to implement striping and signage improvements on the
Beach Bike Path. The paving of Beach Parking Lot 4S was completed in July 2012.
The striping and signage improvements on the Beach Bike Path were not completed by
Excel Paving because staff could not negotiate a reasonable price for work within the
project budget and decided to bid the project separately. In September 2012, the City
solicited bids for this project. After reviewing the five bids received, staff recommends
Sterndahl Enterprises, Inc., as the best bidder to implement striping and signage
improvements on the Beach Bike Path in an amount not to exceed $362,481.
Background
On May 22, 2012, the City Council approved a modification in the amount of $470,338
to Construction Contract No. 9481 (CCS) with Excel Paving to resurface Beach Parking
Lot 4S and to implement striping and signage improvements on the Beach Bike Path.
The paving of Beach Parking Lot 4S was completed in July 2012.
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Discussion
This project will install striping and signing on the Beach Bike Path from north City limit
to south City limit, a distance of approximately 3 miles. The purpose of the signs and
striping is to delineate the right of way and the shared use of the path between
pedestrians and bicyclists. Said striping and signing will also enhance safety at
pedestrian crosswalks where there is a potential for collisions between pedestrians and
bicyclists.
Excel Paving, which currently has a contract with the City for the Annual Paving Project
9481 (CCS), was approached to perform this work for expediency and for having the
expertise to deliver such work, but they requested an additional 5% mark -up beyond the
mark -up allotted in the contract to hire a subcontractor and asked the City to hold the
contractor harmless during construction. Staff did not believe either demand was in the
best interest of the City and decided to bid the striping and signage scope of the project
separately in an effort to receive competitive prices, thereby saving the general
contractor's mark -up and exposing the City to undue liability.
Contractor Selection
In September 2012, the City published a Notice Inviting Bids to implement striping and
signage improvements on the Beach Bike Path. The bid was posted on the City's
online bidding website and notices were advertised in the Santa Monica Daily Press.
Twenty -five prospective bidders requested bid packages. The City Clerk's office
received five sealed bids, which were publicly opened by the Deputy City Clerk on
October 1, 2012. Bid results are as follows:
Bidder Bid Amount
1. Unispec Construction, Inc. $ 296,967.50
2. Sterndahl Enterprises, Inc. $ 329,528.00
3. PCI $ 387,644.40
4. Chrisp Company $ 438,188.10
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Bidder Bid Amount
5. J & S Striping $ 445,000.00
Engineer's Estimate $ 270,000.00
Bids were reviewed by Public Works staff and evaluated based on understanding of the
project's scope, direct experience on similar projects, approach to the work, technical
competence, cost, qualifications of the proposed staff, and the ability to meet the
desired time frames.
The Engineer's Cost Estimate of $270,000 to implement striping and signage
improvements at the Beach Bike Path was based on the cost of material received from
the supplier plus a 15% mark -up. A review of the bids reveals that a 25 % -50% mark -up
was added to the cost of the striping and signage material, Premark, because it is a
relatively new product and contractors do not have a lot of experience working with it.
Sterndahl Enterprises, Inc., of Sun Valley, California, is recommended as the best
bidder based on the evaluation criteria above. The references provided by the company
include recent similar projects for the cities of Los Angeles, Santa Clarita, and Lompoc.
All reference agencies reported the contractor's work was completed in a timely and
cost - efficient manner while maintaining consistent quality. Sterndahl Enterprises, Inc.,
has also completed several striping projects in Santa Monica in recent years. The
California Contractors State License Board verified that contractor's license is current,
active, and in good standing.
The lowest bidder Unispec Inc. was deemed non - responsive for failing to meet the
licensing requirements, the subcontracting requirement of performing more than 50% of
the work per provision 5.1.1 of the City's General Conditions, and for not having any
experience with the material that will be used on this project.
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Financial Impacts & Budget Actions
The contract to be awarded to Sterndahl Enterprises, Inc., is $362,481 (includes a 10%
contingency). Funds in the amount of $252,995 are included in the FY 2012 -13 Capital
Improvement Program budget at account C116012.589000. Award of the contract
requires an additional appropriation of $109,486 from the Beach Fund to account
C1 16012.589000.
Prepared by: Harry Demitri, Civil Engineer
Approved:
Martin Pastucha
Director of Public Works
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Forwarded to Council:
Rod Gould
City Manager
Reference
Contract No. 9662 (CCS).