SR-11-13-2012-3CID
'Mr
City of
Santa Monica®
To: Mayor and City Council
City Council Report
City Council Meeting: November 13, 2012
Agenda Item: 3"-
From: Edward F. King, Director of Transit Services
Subject: Purchase of Replacement Heavy Duty Service Truck
Recommended Action
Staff recommends that the City Council award Bid No. 4031 to South Bay Ford, a
California -based company, for the purchase and delivery of one new replacement heavy
duty Compressed Natural Gas (CNG) powered service truck with utility body for a total
amount of $180,906.
Executive Summary
Staff recommends award of Bid No. 4031 to South Bay Ford to furnish and deliver one
new heavy duty CNG powered service truck in the amount of $180,906. The heavy duty
service truck would be used to service buses that have broken down while in service.
The new truck would replace an existing one that has reached the end of its 10 -year
useful life.
Discussion
The proposed service truck would be used by the Transit Maintenance Division and
replace one service truck that has reached the end of its useful life and is scheduled for
replacement. The truck would be used by the Big Blue Bus (BBB) Maintenance Division
technicians to respond to maintenance service requests by bus operators throughout
the service area. The current truck is used in changing tires, performing minor service
repairs (changing mirrors, wipers, engine restarts), and to safely push 40' and 60' buses
out of traffic areas.
As referenced in the January 15, 2008 information item that was submitted to the City
Council, two goals of the Reduced - Emissions Fuels Policy for Vehicle Purchases are to
1
reduce emissions and to reduce the use of petroleum fuels. The purchase of this CNG
service truck would contribute to these goals
Vendor Selection
In August 2012, the City published Notices Inviting Bids to provide a shop truck as
required by the Big Blue Bus in accordance with City specifications. The bid was posted
on the City's on -line bidding site, and notices were advertised in the Santa Monica Daily
Press in accordance with City Charter and Municipal Code provisions. Three bids were
received and publicly opened on August 29, 2012 per Attachment A. Two of the three
bidders were disqualified as not responsive because they did not bid the truck bed
specified. South Bay Ford is recommended as the best bidder based on price, and
compliance with City specifications.
Financial Impacts & Budget Actions
The purchase order amount to be awarded to South Bay Ford is $180,906. Funds in the
amount of $180,906 are available in the FY 2012 -13 budget at account number
0410115.589000. All funds used for this purchase order come from funding sources
specifically dedicated for transit uses.
Prepared by: Getty Modica, Transit Maintenance Officer
Forwarded to Council:
Edward F. King Rod Gould
Director of Transit ervices City Manager
Attachments: A — Pricing
2
Purchasing Section
1717 4th St, Suite 250
Santa Monica, CA 90401
Tel: 310- 458 -8281
Fax 310- 393 -6142
ATTACHMENT A
RFQ# 4031 BID CLOSE DATE:
TITLE: Furnish and deliver 1 Shop Truck
8/29/2012
Vendor
Santa Monica Ford
Santa Monica, CA
South Bay Ford
Hawthorne, CA
Wondries Fleet Group
Alhambra, CA
2013 Ford F -550 w/F -550
Maintainer truck body bed
Not in compliance
As specified
Not in compliance
Description Qty
Unit Price
Extended Cost
Unit Price
Extended Cost
Unit Price
Extended Cost
$ 115,106.00
$ 140,978.84
$ 129,250.00
CNG OPTION 1
$
60,000.00
1 $ 60,000.00
$
24,600.00
1 $ 24,600.00
$
28,250.00
1 $ 28,250.00
Subtotal
$
175,106.00
$
165,578.84
$
157,500.00
Sales tax (9.25 %)
$
16,197.31
$
15,316.04
$
14,568.75
Tire Fee 1
$
-
$
10.50
$
8.75
Delivery 1
$
-
$
-
DMV Fees 1
$
109.00
Subtotal
$
191,303.31
$
180,905.38
$
172,186.50
Local preference 1% discount
$ 1,751.06
Grand Total
$
189,552.25
$
180,905.381
$
172,186.50
Notes:
Truck body bed not bid as specified.
As specified
Truck body bed and fuel tanks not bid
as specified. Fuel tanks are 40.g5e not
45.