SR-10-23-2012-3M1_
City of City Council Report
Santa Monies
City Council Meeting: October 23, 2012
Agenda Item: 3Z-14
To: Mayor and City Council
From: Martin Pastucha, Director of Public Works
Subject: Contract Change Order for City Hall Public Restrooms Remodel
Recommended Action
Staff recommends that the City Council:
1. Authorize the City Manager to negotiate and execute a change order to
Construction Contract No. 9594 (CCS) in the amount of $8,039 (includes a 20%
contingency) with RS Construct, Inc., a California -based company, for additional
construction services for the restroom remodel at City Hall. This will result in a
new contract in the amount of $142,425.
2. Authorize the Director of Public Works to issue any necessary change orders to
complete the work within budget authority.
Executive Summary
The City Hall public restroom remodel began on August 10, 2012. During construction,
unforeseen conditions were discovered, increasing the scope of work and adding costs
to the existing contract for the project. Some of these existing conditions include
bringing certain electrical items up to current building code and relocating electrical
conduits and HVAC duct around conflicts. In order to resolve these discoveries and
complete the project, staff recommends a change order to Contract No. 9594 (CCS)
with RS Construct, Inc., in the amount of $8,039 for additional construction work,
resulting in a total contract amount of $142,425.
Background
On June 12, 2012, Council approved Contract No. 9594 (CCS) in the amount of
$134,386 with RS Construct, Inc., for the remodel of the second floor public restrooms
at City Hall.
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Discussion
The City Hall restroom remodel construction began on August 10, 2012. No accurate
as -built plans exist for the facility. Upon further investigation during construction,
additional unforeseen conditions were discovered, delaying the completion of the
project. The unforeseen conditions that require resolution to complete the project
include:
• Relocating existing electrical lines and HVAC duct to clear space for the raised
ceiling.
• Purchasing and installing additional conduit, wiring, and sensors for the restroom
area to provide adequate lighting and fan control.
A change order to the existing contract is required to increase scope of work and
address the unforeseen conditions.
Financial Impacts & Budget Actions
The change order amount to be awarded to RS Construct, Inc., is $8,039 (includes a
20% contingency), for a total contract amount of $142,425. Funds are available in the
FY2012 -13 Capital Improvement Program budget in account M010085.589000,
Facilities Maintenance Program.
Prepared by: Christopher Dishlip, Civil Engineer
Approved:
Forwarded to Council:
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Martin Pastucha Rod Gould
Director of Public Works City Manager
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