SR-10-23-2012-3GCity Council Meeting: Date
Agenda Item: 3G
To: Mayor and City Council
From: Scott Ferguson, Fire Chief
Subject: Purchase of Medical Supplies
Recommended Action
Staff recommends that City Council award Bid #4009 for the purchase and delivery of
Fire Department medical supplies to Bound Tree Medical, LLC, an Ohio -based
company, in the amount of $100,000 for the first year with two additional one -year
renewal options, with a possible 5.0% manufacturer's price increase per year, for a total
contract amount not to exceed $315,250.
Executive Summary
The medical supplies would be used by Fire Department personnel to maintain medical
equipment and supplies required by the Los Angeles County Emergency Medical
Services Agency to provide pre - hospital medical care. Following a formal bid process,
Bound Tree Medical is recommended to provide and deliver the medical supplies. The
total annual expenditure is $100,000 for the first year and a total three -year contract
amount not to exceed $315,250.
Discussion
The Fire Department responds to nearly 10,000 emergency medical calls annually and
uses a variety of supplies when responding to Fire service calls that require the
provision of emergency medical care. Staff purchases a variety of medical supplies and
equipment to ensure first responders are prepared to provide care to patients with
medical conditions and traumatic injuries. Supplies and equipment purchased include
items such as: bandages, splints, intravenous supplies, oxygen masks, medications,
and airway equipment.
Vendor Selection
In July 2012, the City published a Notice Inviting Bids to furnish and deliver medical
supplies as required by the Fire Department in accordance with City specifications. The
bid was posted on the City's on -line bidding site, and notices were advertised in the
1
Santa Monica Daily Press in accordance with City Charter and Municipal Code
provisions. Three bids were received and publicly opened on July 20, 2012 per
Attachment A. Due to the variety and quantity of medical supplies and equipment
needed, staff asked vendors to quote forty -five of the most commonly ordered products
based on historical purchases to evaluate pricing. In addition to price, bids were
evaluated based on ability to meet specifications, ability to deliver, and compliance with
bid specifications. Midwest Medical Supply, the lowest bidder, was not able to provide
all goods as specified in the bid. Bound Tree Medical, an established LLC was able to
provide a bid which included all specified goods. In addition, the firm has a standing
relationship with the City. Based on these criteria, Bound Tree Medical, LLC is
recommended as the best bidder to provide medical supplies in accordance with the
City specification.
Financial Impacts & Budget Actions
The purchase order to be awarded to Bound Tree Medical, LLC, is $100,000 for the first
year with two one -year renewal options with a possible 5.0% manufacturer's increase
per year, for a total amount not to exceed $315,250. Funds are available in the
FY2012 -13 budget in division 01313. The purchase order will be charged to account
01313.544090. Budget authority for subsequent years will be requested in each budget
cycle for Council approval. Future funding is contingent upon Council approval.
Prepared by: Terese Toomey, Principal Administrative Analyst
Approved:
S ott Ferguson
Fire Chief
Attachments: Attachment A — Pricing
2
Forwarded to Council:
Rod Gould
City Manager
ATTACHMENT
BID 4009 BID CLOSING DATE: 7- 20.2012
BID DESCRIPTION: FURNISH AND DELIVER MEDICAL SUPPLIES AS REQUESTED BY THE SANTA MONICA FIRE DEPARTMENT
Bound Tree Medical, LLC Life -Assist, Inc. Midwest Medical Supply Co., LLC
Dublin, OH Rancho Cordova, CA Earth City, MO
Product Description
UOM
EstOAAnn
ty
Cost Each
Ext Cost
Notes
Cost Each
Ext Cost
Notes
Cost Each
Ext Cost
Notes
Dukal`" Gauze Sconce. 4" x4" Sterile
CS /12 6X/50
12 Cases
S 36.00 /CS
$ 432.00
$ 46.12 /CS
$ 553.44
S 30.14 /CS
$ 361.68
Abbott IV Solution, Sodium Chlonde 1000 ml Bag
CS /12
24 Cases
$ 19.08 /CS
$ 457.92
$ 24.50 /CS
$ 588.00
$ 25.88 /CS
$ 621.12
Selec -30 IV Set. #612 -102 2 PRESLIT V -Sites
CS /48
10 Cases
$ 29136 /CS
$ 2,913.60
$ 214.00 /CS
$ 2.140.00
$ 27515 /CS
$ 2,752.50
Tae Curasilk 1 "X 10 YARDS
3X/12
12 Cases
$ 55.00 /CS
$ 660.00
$ 46.66 /CS
$ 560.16
$ 52.00 /CS
$ 624.00
Hudson 02 Mask, Non- Rebreather w /reservoir, Adult
CS 150
6 Cases
S 16.34 /C$
$ 98.04
$ 21.86 /CS
$ 131.16
$ 19.87 /CS
$ 119.22
BD PosiFlush v Pre - Filled Saline Syringe, 5 ml (pack of 30)
PK/30
12 Packs
$ 56.80 /PK
$ 681.60
$ 65.80 /PK
$ 789.60
$ 49.41 /PK
$ 592.92
ACCU -CHEK0 Safe -T -Pro Plus Lancets (Box of 200)
BX/200
12 Boxes
$ 41.98 /BX
$ 503.76
$ 63.85 /BX
$ 766.20
$ 127.64 /BX
$ 1,531.68
Medisense Precision Xtran' System Test Strips (Box of 100)
BX/100
10 Boxes
$ 203.80 /BX
$ 2,038.00
$ 130.70 /BX
$ 1,307.00
NB
31VTM 8293T Particulate Respirator P100 Mask
CS /20
12 Cases
$ 49.00 /CS
$ 588.00
$ 53.50 /CS
$ 642.00
$ 47.75 /CS
$ 573.00
Baxter INTERLINKC Levedock Blunt Cannula
BX/100
12 Boxes
$ 19.62 /BX
$ 237.64
S 19.50 /BX
$ 234.00
$ 20.70 /BX
$ 248.40
Hartwell FASPLINT^' Semi - Disposable Vacuum Splint, Medium
EACH
12 Each
$ 13.60 BA
$ 163.20
$ 15.00 /EA
$ 180.00
$ 14.70 /EA
$ 176.40
A.ircare- Endomacheal Tube with Stylet Cuffed, 7.5 mm
BXJ10
12 Boxes
$ 35.80 /BX
S 429.60
$ 41.10 /BX
$ 493.20
$ 35.71 BX
$ 421.32
FLEXI -SETTM Endotrdcheal/Stylette Combo, Cuffed, 7.0 mm
3X/10
12 Boxes
$ 102.60 /BX
$ 1,231.20
$ 77.50 BX
$ 930.00
$ 101.20 /BX
$ 1,214.40
Glove Neo ro EC Lame, CS /500
CS /500
12 Cases
$ 68.36 /CS
$ 820.32
$ 71.00 /CS
$ 852.00
$ 66.70 /CS
$ 800.40
3M LittmannTM Classic II S.E. Stethoscope, Black
EACH
12 Each
$ 72.40 /EA
$ 868.80
$ 92.00 BA
$ 1.104.00
$ 76.13 /EA
$ 913.56
Greenline® /D' Fiber Optic Larymposcope Blade. Macintosh #4
BX/20
12 Boxes
$ 124.45 /BX
$ 1493.40
$ 15.60 /BX
$ 187.20
$ 14.91 /BX
$ 178.92
Kimberly -Clark INSTANT COLD PACK, 6.25" x 8.5 ", Large
CS 124
12 Cases
$ 136.20 /CS
$ 1,634.40
$ 130.10 /CS
$ 1,561.20
$ 126.53 /CS
$ 1,518.36
Hudson Micro Mist Nebulizer with tee and mouthpiece
CS 150
12 Cases
$ 52.50 /CS
$ 630.00
$ 39.50 /CS
$ 474.00
$ 44.90 /CS
$ 538.80
Hudson Micro Mist Nebulizer with adult mask
CS /50
8 Cases
$ 65.50 /CS
$ 524.00
$ 62.50 /CS
$ 500.00
$ 64.00 /CS
$ 512.00
Ambu® SPUR ®11 Bag Mask Resuscitator Adult
CS /12
12 Cases
$ 114.84 /CS
$ 1,378.08
$ 105.00 /CS
$ 1,260.00
$ 134.69 /CS
$ 1.616.28
Ambu ®SPU ROD II Bad Mask Resuscitator Pediatric
CS /12
6 Cases
$ 144.84 /CS
$ 869.04
$ 140.00 /CS
$ 840.00
$ 168.78 /CS
S 1,012.68
Abbott IV Solution Sodium Chloride, 500 ml Bag
CS /24
24 Cases
$ 20.16 /CS
$ 483.84
$ 44.64 /CS
$ 1,071.36
$ 42.88 /CS
$ 1,029.12
Dukal Emerpency Pressure Dressing
CS /50
6 Cases
$ 52.00 /CS
$ 312.00
$ 90.50 /CS
$ 543.00
$ 62.50 /CS
$ 375.00
BD InsyleTM AutoguartlTM IV Catheter, 14 ga. x 1.75"
BX/50
12 Boxes
$ 120.50 /BX
$ 1,446.00
$ 111.00 /BX
$ 1,332.00
$ 114.70 /BX
$ 1,375.40
Suction Catheter Thumb Control. 12 fr.
CS 150
12 Cases
$ 9.50 /CS
$ 114.00
$ 19.50 /CS
$ 234.00
$ 9.00 /CS
$ 108.00
P2® SHARPS SHUTTLE Sharps Container
CS/24
12 Cases
$ 40.56 /CS
$ 486.72
S 44.88 /CS
$ 538.56
$ 39.41 /CS
$ 472.92
Protective lVru IV Catheter, 20 ga. x 1"
6X/50
12 Boxes
$ 84.00 /BX
S 1,008.00
$ 84000 BX
$ 1008.00
$ 82.20 /BX
$ 986.40
Protective IVry IV Catheter. 24 as. x 5/8"
BX/50
12 Boxes
$ 90.00 BX
$ 1,080.00
$ 86.00 BX
$ 1,032.00
$ 82.20 /BX
$ 986.40
LaerdalTM ThomasSTM ET Tube Holder, Adult
BX/25
12 Boxes
$ 69.50 /BX
S 834.00
$ 71.50 /BX
$ 858.00
$ 66.75 /BX
1 $ 801.00
Emergency Thoracentesis Kit with 14 go. x 2" IN. Cam
EACH
12 Each
$ 100.05 /EA,
$ 1200.60
$ 64.82 /EA
$ 777.84
NB
Hudson Nasal Cannulas, Flared tip, Adult
CS /50
10 Cases
$ 1T50 /CS
$ 175.00
$ 18.00 /CS
$ 180.00
$ 1924 /CS
$ 192.40
Super Sani- Cloth, X -Lar a Packet
BX/50
24 Boxes
$ 6.84 /BX
$ 164.16
$ 27.00 MX
$ 648.00
$ 20.63 /BX
$ 495.12
Cal Slat Plus ®Antiseptic Handmb 4 oz.
CS172
12 Cases
$ 80.64 /CS
$ 967.66
$ 191.00 /CS
$ 2.292.00
$ 158.62 /CS
$ 1,903A4
Exam Glove Large. Ni le, Stenle Pair
BX/50
120 Boxes
$ 19.495 /BX
$ 2339.40
$ 41.00 BX
$ 4920.00
NB
Sterlile E ewear, StarLee Mao, 2.0 Dio ter
B>/10
6 Boxes
$ 40.96 /BX
$ 245.88
$ 48.60 /BX
$ 291.60
NS
South, E ewear, Clear Lens
6X/10
6 Boxes
$ 12.84 /BX
$ 77.04.
$ 13.70 /BX
$ 82.20
$ 18.04 /BX
$ 108.24
BD InsVte Auto uartl IV Catheter 20 ea. X 1.16"
BX/50
12 Boxes
$ 120.50 /BX
$ 1,446.00
$ 103.00 /BX
$ 1,236.00
$ 108.80 /BX
$ 1.305.60
Albuterol 2.5 mg. 3 ml Box of 25 Vials
BX/25
24 Boxes
$ 3.75 /BX
$ 90.00
$ 4.23 /BX
$ 101.52
$ 4.54 /BX
$ 108.96
Diphenhydramine, 50 mg, 1 ml for use with CARPUJECT
BX/10
24 Boxes
$ 12.80 /BX
$ 307.20
$ 16.95 /BX
$ 406.80
$ 16.93 /BX
$ 406.32
Dopamine, 400 mg, 5 ml VIAL
BX/25
25 Boxes
$ 60.25 /BX
$ 1 506.25
$ 116.00 /BX
$ 2.900.00
- NB
Dextrose. 25 m 50% 50 ml ANSVR'^' II Neetlleless S 'n a
BX/10
24 Boxes
$ 37.00 /BX
$ 888.00
$ 56.00 /BX
$ 1 344.00
$ 75.20 /BX
Epinephrine, 1:10,000 1 mg, 10 ml LifeShieldO Syringe
BX/10
48 Boxes
$ 23.50 /BX
$ 1 128.00
$ 34.80 /BX
$ 1,670,10
$ 61.60 /BX
Groaner, on 1 mg, 1 ml Emergency Kit Vial
EACH
30 Each
$ 129.63 /EA
$ 3,888.90
$ 159.50 /EA
$ 4785.00
$ 151.41 /EA
qM
Naloxone 2 m 2 ml LUER -JET^^ Byrn a
BX/10
48 Boxes
$ 144.00 /BX
$ 6 972.00
$ 151.20 /BX
$ 7,737.60
$ 163.64 /BX
Nitro cenn tablet 0.4m .
BOTTLE
60 Bottles
$ 9.96 /BT
$ 597.60
$ 9085 /BT
$ 591.00
$ 70.84 /BT
Total
$ 46,351.07
$ 52,674.041
$ 44,791.98