SR-10-02-2012-3HCity Council Meeting: October 2, 2012
Agenda Item: 3 H
To: Mayor and City Council
From: Martin Pastucha, Director of Public Works
Subject: Construction Contract for the Wastewater Main Replacement Project —
South of 1 -10
Recommended Action
Staff recommends that the City Council:
1. Authorize the City Manager to negotiate and execute a construction contract with
Mike Prlich and Sons, Inc., a California -based company, in an amount not to
exceed $1,677,014 (including a 15% construction contingency) for the
Wastewater Main Replacement Project.
2. Authorize the Director of Public Works to issue any necessary change orders to
complete additional work within contract authority.
Executive Summary
The Wastewater Main Replacement Project would replace approximately 5,000 linear
feet of sewer pipeline at various locations throughout the City within six -month duration.
Pipelines identified for replacement or upgrades are based on factors such as age,
condition, and capacity demands. Staff recommends Mike Prlich and Sons, Inc., for the
construction of this project in an amount not to exceed $1,677,014.
Background
On June 23, 2009, Council authorized an agreement with Psomas to investigate and
provide design services to repair, replace, and upgrade existing wastewater mains at
various locations.
On Mav 22, 2012, Council authorized the construction contract for the first of the two-
phase wastewater main repair and improvement program.
Psomas completed the construction plans and specifications for the second and final
phase of the wastewater repair and improvement program.
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Discussion
The Water Resources Division operates and maintains an extensive sanitary sewer
collection system including approximately 150 miles of wastewater pipelines. The
Division uses an asset management plan that evaluates data such as age, pipe
condition, and capacity demands to identify the most critical wastewater infrastructure
improvement needs. Staff identified areas of the collection system that require upgrade
through video and visual inspection to increase reliability and reduce maintenance
demands. This construction project is the second of two planned projects to improve
the highest priority deficiencies in the wastewater collection system. The proposed
improvements consist of replacing substandard 6- inch - diameter pipe with new 8 -inch-
diameter pipe and replacing /repairing maintenance access holes to ensure adequate
and reliable sewer service for customers.
Contractor Selection
On August 2 and 6, 2012, the City published a Notice Inviting Bids in the Santa Monica
Daily Press and on the City's on -line bidding site. Thirty -two prospective contractors
requested bid packages. The City Clerk's Office received nine sealed bids, which were
publicly opened by the Deputy City Clerk on August 23, 2012. Bid results are as
follows:
Bidder
Bid Amount
1.
Mike Prlich and Sons, Inc.
$
1,458,273.10
2.
GRFCO Inc.
$
1,742,185.00
3.
Blois
$
1,764,715.00
4.
Williams Pipeline
$
1,827,350.00
5.
MNR Construction, Inc.
$
1,872,415.00
6.
HPS Mechanical, Inc.
$
1,910,950.00
7.
Ramona, Inc.
$
1,936,690.00
8.
Charles King Co., Inc.
$
2,147,340.25
9.
VCI Construction
$
2,215,385.00
Engineer's Estimate
$
1,750,000.00
I►
Bids were evaluated based on competitive pricing, understanding of the project's scope,
direct experience with similar projects, approach to the work, technical competence,
qualifications of the proposed staff, and the ability to meet the project schedule.
References listed by contractors were contacted to ascertain past performance on
similar projects.
Staff recommends Mike Prlich and Sons, Inc., as the best bidder based on its price,
quality of services offered, and experience with similar projects. Recent projects
completed by Mike Prlich and Sons, Inc., include various utility projects for the cities of
Los Angeles, Long Beach, and Santa Monica. References listed in the bid package
were contacted and all respondents reported that work performed by Mike Prlich and
Sons, Inc., was completed in a timely and cost - effective manner while maintaining
consistent quality. Staff also verified with the California Contractors State License
Board that Mike Prlich and Sons, Inc. and its subcontractors' licenses are current,
active, and in good standing.
Public Outreach
Construction management and public outreach for this project would be provided by
staff from the Public Works Department. Construction management would include
inspecting the contractor's work during construction, verifying and controlling field
changes and unforeseen conditions, monitoring and mitigating impacts as a result of the
construction activities, attending contractor's safety meetings, attending periodic
progress meetings, and maintaining all necessary inspection documentation relevant to
the work performed during construction. Public outreach would include notifications
distributed to adjacent properties and the surrounding community on the scope of the
project, potential impacts and schedule with additional periodic updates, and weekly
updates on the City's "Know Before You Go" (aka. KBUG) website and Monday editions
of the Santa Monica Daily Press.
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Financial Impacts & Budget Actions
The construction contract to be awarded to Mike Prlich and Sons, Inc. will not exceed
$1,677,014. Funds are available in the FY2012 -13 Capital Improvement Program
Budget at account 0310628.589000.
Prepared by: Selim Eren, P.E., Civil Engineer
Approved:
Martin Pastucha
Director of Public Works
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Forwarded to Council:
Rod Gould
City Manager
Reference Contract No.
9651 (CCS).