SR-10-02-2012-3GCity Council Meeting: October 2, 2012
Agenda Item: 33
To: Mayor and City Council
From: Gigi Decavalles- Hughes, Director of Finance
Subject: Purchase of Gloves and Antimicrobial Wipes
Recommended Action
Staff recommends that the City Council award Bid #4011 for the purchase and delivery
of gloves and antimicrobial wipes to Empire Safety, a California -based company, in the
amount of $45,351 for the first year, with two additional one -year renewal options at a
maximum of 7% increase per year for a total amount not to exceed $145,800.
Executive Summary
Police Department personnel utilize gloves and antimicrobial wipes throughout the day
for preventative and protection purposes. Following a formal bid process, Empire
Safety is recommended to provide gloves and antimicrobial wipes. The bid award is for
specified gloves and antimicrobial wipes plus applicable sales tax for a one -year period,
with two additional one -year renewal options at a maximum 7% increase per year. The
total annual expenditure is $45,351 for the first year for a total three -year contract
amount not to exceed $145,800.
Discussion
The gloves and antimicrobial wipes would be used by Police Department staff, as
needed, for protection and prevention against bacterial infection during normal work
duties.
Vendor Selection
In June 2012 the City published Notices Inviting Bids to provide gloves and antimicrobial
wipes as required by the Police Department in accordance with City specifications. The
bid was posted on the City's on -line bidding site, and notices were advertised in the
Santa Monica Daily Press in accordance with City Charter and Municipal Code
provisions. Five bids were received and publicly opened on July 10, 2012 per
Attachment A. Bids were evaluated based on the price, product availability, selection,
1
and compliance with City specifications. Based upon these criteria, Empire Safety is
recommended as the best bidder to provide gloves and antimicrobial wipes as they are
the lowest priced bidder that is able to meet City specifications.
Financial Impacts & Budget Actions
The purchase order to be awarded to Empire Safety is $45,351 for the first year with
two one -year renewal options at a maximum 7% increase per year, for a total amount
not to exceed of $145,800. Funds are included in the FY2012 -13 budget in divisions
304, 305, and 307. The purchase order will be charged to the following accounts:
01304.544060 $18,651
01305.544010 $24,000
01307.544390 $ 2,700
Total $45,351
Budget authority for subsequent years will be requested in each budget cycle for
Council approval. Future funding is contingent upon Council approval.
Prepared by: Monica Diaz, Buyer
Approved:
Forwarded to Council:
Attachments: Attachment A — Pricing
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BID RESULTS
Attachment A
BID #:4011 BID CLOSING DATE: 07 /10/2012
BID TITLE: FURNISH AND DELIVER GLOVES AND ANTIMICROBIAL WIPES AS REQUESTED BY POLICE DEPARTMENT
EMPIRE SAFETY
ROSEVILLE, CA
ESAFEFY SUPPLIES
CITY OF INDUSTRY, CA
GALE SUPPLY COMPANY
LOS ANGELES, CA
MIDWEST MEDICAL SUPPLY
EARTH CITY, MO
ROYAL CORPORATION
SANTA FE SPRINGS, CA
QUANTITY
COST EACH
EXTENDED COST
COST EACH
EXTENDED COST
COST EACH
EXTENDED COST
COST EACH
EMENDED COST
COST EACH
EXTENDED COST
PAWS ANTIMICROBIAL HAND
WIPES
700 BOXES
$4.99
$3,493.00
NO BID
NO BID
$22.95
$16,065.00
$3.73
$2,611.00
$5.25
$3,675.00
SAFEGRIP MICROFLEX LATEX
GLOVES
300 CASES
$99.50
$29,850.00
$123.27
$36,981.00
$39.95
$11,985.00
$130.24
$39,072.00
$137.25
$41,175.00
DEFENDER BY DIGITCARE NITRILE
POWDER -FREE EXAM GLOVES
40 CASES
$84.50
$3,380.00
$71.40
$2,856.00
$59.95
$2,398.00
$107.20
$4,288.00
$98.35
$3,934.00
FRONTLINE NITRILE POWDER -FREE
EXAM GLOVES (LATEX FREE)
13 CASES
$114.50
$1,488.50
NO BID
NO BID
$49.00
$637.00
$98.79
$1,284.27
$122.00
$1,586.00
MICROFLEX FREEFORM SE
40 CASES
$82.50
$3,300.00
$95.55
$3,822.00
$49.00
$1,960.00
$99.27
$3,970.80
$122.00
$4,880.00
TOTAL
$41,511.50
$43,659.00
$33,045.00
$51,226.07
$55,250.00
APPLICABLE SALES TAX 9.25%
$3,839.81
$4,038.46
$3,056.66
$4,738.41
$5,110.63
GRAND TOTAL
$45,351.31
$47,697.46
$36,101.66
$55,964.48
$60,360.63
Renewal Option Year 2Increase
5 -7%
5%
10% MAX
TED
5%
Renewal Option Year 3 Increase
5 -7%
5%
10% MAX
TBD
5%