SR-10-02-2012-3CID
City of City Council Report
Santa Monies
City Council Meeting: October 2, 2012
Agenda Item: 3 -C:
To: Mayor and City Council
From: David Martin, Director of Planning and Community Development
Subject: Advanced Traffic Management System Central Software
Recommended Action
Staff recommends that the City Council authorize the City Manager to negotiate and
execute a contract with Intelight Inc., an Arizona -based company, in the amount of
$150,000 for the procurement of an Advanced Traffic Management System central
software.
Executive Summary
In 2004, the City purchased the Siemens i2TMS software package as its central traffic
management software. Currently, 110 signals are connected to i2TMS and it is used
daily to manage the City's traffic signal network and all intelligent transportation system
devices used to manage traffic. The i2TMS software has reached the end of its service
life and is no longer supported by Siemens. Staff recommends the procurement of
Intelight Ine.'s Advanced Traffic Management System (ATMS) central software at a cost
of $150,000 based on the compatibility of the system and equipment.
Background
Previous Council Actions
On September 14, 2004, the City Council authorized the purchase of an Advanced
Traffic Management System (ATMS) software from Siemens Energy and Automation.
On May 8, 2007, the City Council authorized a construction contract with KDC, Inc., dba
Dynalectric to construct the Advanced Traffic Management System, Phase 2.
On September 14, 2010, the City Council authorized a construction contract with
Flatiron, Inc. to construct the Advanced Traffic Management System, Phase 3.
On July 26 2011, the City Council authorized a construction contract with Select
Electric, Inc. to construct the Advanced Traffic Management System, Phases 4a and 4b.
On September 13, 2011, the City Council authorized a contract with Iteris, Inc. to design
the Advanced Traffic Management System, Phase 4c.
On March 20, 2012, the City Council authorized a contract with RBF Consulting to
design the Advanced Traffic Management System, Phase 5.
ATMS Project Status
The ATMS project consists of five phases:
• Phase 1 - completed September 2006, upgraded traffic signal equipment and
connected the signals to fiber optic communications on 4th Street in the
Downtown area.
• Phase 2 - completed October 2008, upgraded and connected 50 signals in the
Downtown area (with the exception of Arizona Avenue) and Lincoln Blvd. to the
City's centralized control system.
• Phase 3 — completed September 2011, brought fiber optics to 35 signals along
Wilshire, Santa Monica, and Pico Boulevards. (all east of Lincoln Blvd). City staff
can monitor, control and make adjustments to the Downtown and transit priority
streets using i2TMS software.
• Phases 4a and 4b are currently under construction along the Arizona Avenue,
Office District, and Mid -City areas. Phases 4a and 4b will bring fiber optics to an
additional 38 signalized intersections. Construction is scheduled to be complete
by fall 2012.
• Phase 4c is currently in the design stage and includes 26 intersections along the
Ocean Park Boulevard, Neilson Way, and Main Street corridors. Construction is
scheduled to be begin in early 2013 and be completed by December 2013.
• Phase 5 is currently in the design stage, which is anticipated to be completed by
November 2012. Construction on this phase will depend on future CIP funding.
Discussion
In most cases, municipalities make a one -time investment in a central ATMS software.
As technology improves, most vendors will upgrade their software with new features or
interface. Since 2004 Santa Monica has been using the Siemens i2TMS central ATMS
software system to manage the City's traffic signal network. In 2011 Siemens
announced that it will no longer be supporting the i2TMS software. In the past, Siemens
was supporting two different ATMS systems at the same time. Going forward, the
company chose to support only one system and no longer support the i2TMS. With this
purchase, the City is seeking a long -term investment in the Intelight Inc. ATMS system.
The initial contract would include two years of warranty coverage plus an additional two
years of maintenance.
Vendor Selection
In March 2012, the City published a Request for Proposals (RFP) with requirements and
a preliminary scope of services to procure a complete ATMS central software system.
The bid was posted on the City's on -line bidding site in accordance with City Charter
and Municipal Code provisions. A total of 31 prospective bidders made requests for bid
documents and five proposals were received. The proposals were evaluated based on:
a. Price
b. The quality of the material or services offered
c. The ability, capacity and skill of the bidder to perform or provide the material or
services
d. The capacity of the bidder to perform the contract or provide the service
promptly, within the time specified, and without delay or interference
e. The character, integrity, reputation, judgment, training, experience and efficiency
of the bidder
f. The ability of the bidder to provide such future maintenance or service as may be
needed
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g. Any other factor which will further the intent set forth in Section 608 of the City
Charter
A selection committee consisting of staff from the Planning and Community
Development and Information Systems Departments reviewed the proposals. The
selection committee evaluated the proposals from all five vendors based on additional
selection criteria outlined in the RFP, which included: System functionality and features,
ease of use and user - friendliness, software support and expertise, software reliability
and compatibility, qualifications, experience and availability of key personnel, ability to
meet or accelerate the project schedule, reasonableness of proposed fee schedule for
the proposed software implementation, and license fees. The committee selected the
top three vendors, Intelight Inc., Kimley -Horn and Associates Inc., and Transcore, Inc.
and invited them to demonstrate their product.
Based upon these criteria, Intelight Inc. is recommended as the best bidder to provide a
complete ATMS central software system in accordance with City specifications and the
unique compatibility of equipment
In subsequent discussions with the Information Systems Department (ISD), it is clear
that the City has identified a direction for its extensive information infrastructure. Two
critical aspects, operating as a "thin client," and integration of the Microsoft Silverlight
platform, are cornerstones of the City's chosen direction for IT infrastructure. In this
light, the Intelight, Inc. system is the sole system that provides the "thin client" and
Silverlight components. Furthermore, the City's IT infrastructure currently includes the
City's Transportation Management Center, Emergency Operations Center, traffic signal
system, and ISD servers.
Intelight Inc. is the only ATMS product on the market that offers a "thin client" system
architecture as opposed to a "thick client ". This web - based, PC client runs in a web
browser and requires no installation, thus facilitates less maintenance, provides easier
remote access to staff and can be used on multiple workstations simultaneously. The
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"thin client" specifications are used for all future software systems, are compatible with
all servers and represent state -of- the -art product architecture. Current City systems
such as PMWeb (CIP Management) and the GO (Government Outreach) customer
service software utilize the same "thin client" architecture. This "thin client" solution will
also facilitate system upgrades and provide ease of deployment to City staff and to the
public (when real -time traffic information is made available). Staff agrees that the
Intelight; Inc. system is the only one that meets all City specifications for new software.
The Microsoft Silverlight platform can easily and quickly be installed on any PC or Mac
workstation, and is currently used by the City's electronic mail system for remote
access. This promotes the City's sustainability goals in terms of providing access from
outside the office at any time of day. The Intelight Inc, system allows for easy and
secure remote access from any location with an internet connection.
The Intelight Inc. is the only product that uses a Microsoft Silverlight platform for its
graphical user interface (GUI) and therefore can be viewed on any internet browser,
both Mac and PC. The graphics and menus are clear, intuitive, and easy to navigate
and the main map utilizes Bing TM maps. The other two systems use an older style
interface, and utilize custom GIS maps that take a long time to load and additional effort
to maintain.
Additionally, the Intelight Inc. team has extensive experience with traffic management
software. Many of their staff developed the City's current i2TMS system. At this time
there are no off - the -shelf products available that will match the features and functionality
of Intelight Inc.'s software.
As Intelight, Inc. is an Arizona based company, Administrative Instruction IV -4 -5 "Revised
Guidelines for Travel and Sanctions Applicable to Arizona Goods and Services in Response
to S131070" applies. Section IV -J of the Administrative Instruction indicates that the contract
must be "justified on a sole source basis ". The Intelight, Inc. system meets the City's sole
source requirements because the compatibility of the equipment is of paramount
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consideration, as described above. This justification is in accordance with Administrative
Instruction IV -4 -5, section IV -J
Alternatives
The City could retain the current i2TMS software. However, if the City keeps the current
i2TMS software, the City would not have any software support from the current vendor,
Siemens. Any technical problems would not be addressed or fixed by the vendor. This
would result in an ATMS system that will lose functionality and traffic management
capabilities over time.
The Council could select one of the two other possible vendors. However the City
would lose the opportunity to employ the latest technology within its Traffic Management
Center (TMC), delay the project, and run up costs.
If the product is purchased from another vendor the City will incur higher costs to
purchase, operate, and manage the system. Costs including hardware, software, staff
training, and ISD staff time would exceed an additional $200,000.
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Financial Impacts & Budget Actions
The contract to be awarded to Intelight Inc. is $150,000. Funds are available in the FY
2011 -13 budget in division 01416. The contract will be charged to account
0047025.589000.
Prepared by: Andrew Maximous, P.E., T.E., Transportation Engineer
Approved:
I,C, " -
Da" d Martin, Director
Planning and Community Development
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Forwarded to Council:
Rod Gould
City Manager
Reference Contract No.
9648 (CCS).