SR-09-11-2012-3PID
ir
City of City Council Report
Santa Monica'
City Council Meeting: September 11, 2012
Agenda Item: 9-> P
To: Mayor and City Council
From: Martin Pastucha, Department of Public Works
Subject: Universally Accessible Playground Construction Contract
Recommended Action
Staff recommends that the City Council:
1. Authorize the City Manager to negotiate and execute a contract with Micon
Construction, Inc., a California -based company, in an amount not to exceed
$998,481 (includes a 10% contingency) for construction of the Universally
Accessible Playground Project.
2. Authorize the Director of Public Works to issue any necessary change orders to
complete additional work within budget authority.
Executive Summary
In June 2011, Council approved a design contract with Katherine Spitz Associates, Inc.
to provide design and preconstruction services for the Universally Accessible
Playground Project at South Beach Park. Following substantial completion of the new
playground design, the City issued a Request for Bids on July 19, 2012. A total of four
bids were received for construction services. Staff recommends Micon Construction,
Inc. as the best bidder for construction of the Universally Accessible Playground Project
in amount not to exceed $998,481.
Background
On June 28, 2011, Council approved a professional services contract with Katherine
Spitz Associates, Inc. (KSA) to provide design and preconstruction services for the
Universally Accessible Playground Project. Following execution of the agreement with
KSA, the design consultant and City staff initiated a community engagement process for
the new playground. The process included a community workshop, a focus group,
outreach to the special education and preschool communities, coordination with the
1
Disabilities and Recreation & Parks Commissions and on -going outreach to the
immediate neighbors of the project site (Sea Colony condominium complex). The
specific program and amenities for the new playground were determined through this
process, and by working closely with the Disabilities and the Recreation & Parks
Commissions and neighborhood stakeholders. Play features were incorporated in the
unique design elements to integrate play for children of all abilities.
On January 10 2012, Council approved the schematic design and directed staff to
move forward with design development. Following Council's approval of the schematic
design, the Coastal Commission approved the project on April 11, 2012.
Discussion
Contractor Selection
On July 19, 2012, the City published Notices of Inviting Bids for construction services for
the Universally Accessible Playground Project. The bid was posted on the City's on -line
bidding site and notices were advertised in the Santa Monica Daily Press in accordance
with City Charter and Municipal Code provisions. Over 750 vendors were notified and
49 prospective bidders made requests for bid documents. Three bids were received
and publicly opened on August 9, 2012 as follows:
Company
Micon Construction, Inc.
G2K Construction, Inc.
MG Enterprises, Inc.
Malibu Pacific Tennis Courts, Inc.
Base Bid
Add Alt Items 1 & 6
Total Bid
$884,301
$23,409
$907,710
$1,077,000
$41,000
$1,118,000
$1,142,500
$21,000
$1,163,500
$1,997,000
$43,000
$2,040,000
The bids were evaluated based on price, direct experience on similar projects, record
performing public sector work, hourly rates for services, understanding of the project's
scope, approach to the work, qualifications of proposed staff, and scheduling of project
activities. Based on these criteria, Micon Construction, Inc. is recommended as the
FA
best bidder to provide construction services for the Universally Accessible Playground
Project.
Micon Construction, Inc. recently completed projects include Del Norte Park in the City
of West Covina, and Lake Gregory Regional Park and Alma Hofman Park in the County
of San Bernardino. References were contacted and respondents reported that the
contractor performed well on their projects. The California Contractors State License
Board verified that contractor's license is current and in good standing.
The recommended contract amount of $998,481 includes Alternate Bid Items 1
(concrete seat walls) and 6 (accessible picnic tables), and an overall 10% contingency.
Financial Impacts & Budget Actions
The contract to be awarded to Micon Construction, Inc. is $998,481 (includes a 10%
contingency). Funds are available in the FY2012 -13 Capital Improvement Program
Budget at account 0196005.589000.
Prepared by: Jean Bellman, Architect
Approved:
ki -
Martin Pastucha
Director of Public Works
K
Forwarded to Council:
Rod Gould
City Manager
Reference Contract No.
9644 (CCS)