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City Council Meeting: August 14, 2012
Agenda Item:
To: Mayor and City Council
From: Martin Pastucha, Director of Public Works
Subject: Purchase of Replacement Fleet Vehicles
Recommended Action
Staff recommends that the City Council
1. Award Bid #40304 -OR, 40292 -OR and #40291 -OR for the purchase and delivery
of one Transit Connect electric vehicle, two propane - fueled 4x2 pickup trucks,
and one propane - fueled 4x4 pickup truck to Trans -West Truck Center, a
California -based company, in the amount of $152,503.
2. Award Bid #42003 -OR for the purchase and delivery of two Nissan Leaf 100%
electric vehicles to Wondries Fleet Group, a California —based company, in the
amount of $75,553.
Executive Summary
The City must replace six vehicles that have reached the end of their useful life. Staff
recommends awarding Bid #40304 -OR, #40292 -OR, and #40291 -OR for the purchase
and delivery of one Transit Connect electric vehicle, two propane - fueled 4x2 pickup
trucks, and one propane - fueled 4x4 pickup truck to Trans -West Truck Center in the
amount of $152,503, and Bid # 42003 -OR for the purchase and delivery of two Nissan
Leaf 100% electric vehicles to Wondries Fleet Group in the amount of $75,553.
Discussion
The City replaces vehicles that have reached the end of their useful life through the
vehicle replacement program. In FY 2011/12, after a competitive bid process, the City
purchased vehicles from Trans -West Truck Center in the amount of $50,835 and from
Wondries Fleet Group in the amount of $232,789 for multiple purchases under the
$100,000 Council threshold. Purchasing guidelines require Council approval for
purchases with the same vendor for the same good or service exceeding $100,000 over
multiple years. Because these purchases are pushing the cumulative amount with each
1
vendor further over the $100,000 threshold, staff is seeking Council's authorization on
the recommended actions.
Vendor Selection
In March and April 2012, the City published Notices Inviting Bids to furnish and deliver
one transit connect electric vehicle, two propane - fueled 4x2 pickup trucks, one propane -
fueled 4x4 pickup truck, and two Nissan Leaf 100% electric vehicles. The bids were
posted on the City's on -line bidding website in accordance with City Charter and
Municipal Code provisions. Bid results are summarized in attachment A. The bids were
evaluated based on price, ability to deliver, and quality of product. Based upon these
criteria, Wondries Fleet Group and Trans -West Truck Center are recommended as the
best bidders for the purchase of these vehicles in accordance with City specifications.
Financial Impacts & Budget Actions
The purchase order amount to be awarded to Wondries Fleet Group is $75,553. Funds
are available in the FY2012 -13 budget. The purchase order will be charged to account
C540167.589200.
The purchase order amount to be awarded to Trans -West Truck Center is $152,503.
Funds are available in the FY2012 -13 budget. The purchase order will be charged to
account C540167.589200.
Prepared by: Ryan Kraemer, Sr. Administrative Analyst
Approved:
Forwarded to Council:
i
f
Martin Pa tucha Rod Gould
Director of Public Works City Manager
Attachments:
A — Summary of Bids
4
Attachment A — Summary of Bid Results
Purchase of Replacement Fleet Vehicles
Bid 40304 -OR — for one (1) Transit Connect Electric Vehicle
Bidder
Bid Amount
1. Trans -West Truck Center
$48,069
2. Carmenita Truck Center
$51,455
3. Wondries Fleet Group
$63,057
Bid 40292 -OR — for (2) Propane - Fueled 4x2 Pickup Trucks
Bidder Bid Amount
1. Trans -West Truck Center $69,495
2. Wondries Fleet Group $106,780
Bid 40291 -OR — for one (1) Propane - Fueled 4x4 Pickup Truck
Bidder Bid Amount
1. Trans -West Truck Center $34,939
2. Wondries Fleet Group $57,241
Bid 42003 -OR — for two (2) 2011 or 2012 Nissan Leaf 100% Electric Vehicles
Bidder
Bid Amount
1. Wondries Fleet Group
$75,553
2. Cerritos Nissan
$75,839
3. Nissan of Downtown LA
$80,613