sr-072412-3bCity Council Meeting: July 24, 2012
Agenda Item: 3-b
To: Mayor and City Council
From: Gigi Decavalles- Hughes, Director of Finance
Subject: Water Supplies /Repair Parts
Recommended Action
Staff recommends that the City Council award Bid #3094 to SU Supply Company, a
California -based company, for the purchase and delivery of water supplies /repair parts
for $250,000 per year with two one year options to renew, for a contract total amount
not to exceed $750,000.
Executive Summary
With the closure of the City's warehouse, the Water Division will now purchase and
maintain its own inventory of water supplies and parts to repair /replace the water
infrastructure during regular preventative maintenance programs and /or emergency
repair. Following a formal bid process, the best bidder is S &J Supply Company. The
cost of the contract shall not exceed $750,000.
Discussion
The Water Division maintains approximately 205 miles of water mains, 1,300 fire
hydrants and 17,000 service connections. With the closure of the City's warehouse, the
Water Division will now purchase and maintain its own inventory of water supplies and
parts to repair /replace the water infrastructure during regular preventative maintenance
programs or emergency repair. The amount requested is based on previous years'
expenses. Adequate supplies and repair parts are needed to ensure uninterrupted
operation and maintenance of the City's water infrastructure.
Vendor Selection
In April 2012, the City published Notices Inviting Bids to provide water supplies /repair
parts as required by the Water Division in accordance with City specifications. The bid
was posted on the City's on -line bidding site, and notices were advertised in the Santa
1
Monica Daily Press in accordance with City Charter and Municipal Code provisions.
Two bids were received and publicly opened on May 1, 2012 per Attachment A. Bids
were evaluated based on the price, product availability, selection, quality of material,
and compliance with City specifications. S &J Supply Company is the lowest bidder,
provided the majority of the specified brands, and they have a good standing
relationship with the City. Based on these criteria, S &J Supply Company is
recommended as the best bidder to provide the water supplies and parts in accordance
with the City specification.
Financial Impacts & Budget Actions
The amount of the purchase order to be awarded to SW Supply Company is $250,000
per year with two one -year options to renew, for a contract total amount of not to exceed
$750,000. Funds in the amount of $250,000 are available in account number
25671.544010, in the FY 2012 -13 Adopted Budget. Budget authority for subsequent
years will be requested in each budget cycle for Council approval. Future funding is
contingent upon Council approval.
Prepared by: Kellee Mac Donald, Senior Buyer
Approved:
igi D'bca5alles -Hu
irector of Finance
Attachments: Attachment A — Pricing
Forwarded to Council:
2
Rod Gould
City Manager
BID 3094
BID DESCRIPTION: PROVIDE WATER SUPPLIES /REPAIR PARTSAS REQUIRED BYTHE WATER DIVISION
BID CLOSING DATE: 5 -1 -2012
ATTACHMENTA
Riverside Winneison Co
S &J Supply Cc -.
Grand Terrace, CA
Santa Fe Springs, CA
Part Description
P
Size
Design
g
Current
Madel
Qty.
Price Per
Manufacturer
Price Per
Manufacturer
Manufacturers
k
Unit
Extended Cost
Unit
Extended Cost
Stainless Steel full circle repair clamp
4
7.5"
Smith Blair /Romac
226
2
$ 58.50
Smith Blair
$ '52.44
Smith Blair
$ 117.00
$ 104.88
Stainless Steel full circle repair clamp
4
15"
Smith Blair /Romac
226
2
$ 115.16
Smith Blair
$ 103.66
Smith Blair
$ 230.32
$ 207,32
Stainless Steel full circle repair clamp
6
7.5"
Smith Blair /Romac
226
6
$ 69.94
Smith Blair
$ $1.88
Smith Blair
$ 419.64
$ 371.28
Stainless Steel full circle repair clamp
6
15"
Smith Blair /Romac
226
6
$ 126.79
Smith Blair
$ 115.03
Smith Blair
$ 76074
$ 690.18
Stainless Steel full circle repair clamp
8
7.5"
Smith Blair /Romac
226
6
$ 82.86
Smith Blair
$ 74.03
Smith Blair
$ 48716
$ 444.18
Stainless Steel full circle repair clamp
8
15"
Smith Blair /Romac
226
6
$ 158.44
Smith Blair
$ 141.27
Smith Blair
$ 95064
$ 847.62
Stainless Steel full circle repair clamp
12
7.5"
Smith Blair /Romac
226
4
$ 114.05
Smith Blair
$ 101.62
Smith Blair
$ 45620
$ 406.48
Stainless Steel full circle repair clamp
12
15"
Smith Blair /Romac
226
4
$ 228.11
Smith Blair
$ 203.25
Smith Blair
$ 912.44
$ 813.00
Corporation ball valve (lead free)
1
MIPTx CTS
AY McDonald /Jones
4704 -
50
$ 53.76
Mueller
$ 36.70
A.V. McOOnald
Comp
221
$ 2,688.00
$ 1,835.00
Corporation ball valve (lead free)
S K
MIPTx CTS
AV McDonald /Jones
47048
25
$ 121.30
Mueller
$ 105.77
A.Y. McDonald
Camp
Q 1 %
$ 3,032.50
$ 2,644.25
Corporation ball valve (lead free)
2
MIPT x CTS
AY McDonald /Jones
47048
25
$ 200.60
Mueller
$ 1]4 95
A.Y. McDonald
Comp.
q2
$ 5,015.00
$ 4,373.75
NPT /2"
Strap Saddle
4x2
AY McDonald /Janes
3826
10
$ 98.06
Mueller
$ .76.65
A.Y. McDonald
outlet
$ 980.60
$ 766.50
Strap Saddle
6x2
NPT /2
AY McDonald /Jones
3826
25
$ 114.28
Mueller
$ 89.33
A.Y. McDonald
outlet
$ 2,85700
$ 2,233.25
Strap Saddle
8x1
NPT /2
AY McDonald /Jones
3826
25
$ 112.67
Mueller
$ 88.11
A.Y. McDonald
outlet
$ 2,81675
$ .2,202.75
Strap Saddle
8x2
NPT /2 "
AY McDonald /Jones
3826
25
$ 129.13
Mueller
$ 100.88
A.Y. McDonald
outlet
$ 322825
$ 2,522.00
Strap Saddle
12x2
NPT /2
AY McDonald /Jones
3826
10
$ 187.46
Mueller
$ 146.50
A.Y. McDonald
outlet
$ 1,874.60
$ 1,465.00
Gatevalve RWGV
4
FL MI
CIow,Kennedy,
AWWA
25
$ 470.32
Mueller
$ 430.51
Clow
$ 11,]58.00
$ 10,762.75
Gatevalve RWGV
6
FLXMJ
CIow,Kennedy,
AWWA
10
$ 628.74
Mueller
$ 375.42
Clow
Mueller
Clow, Kennedy,
LU.,L-
$ 6,287.40
$ 5,754.20
Gatevalve RWGV
8
FLXMJ
AWWA
S
$ 982.50
Mueller
$ 899.1]
Clow
Mueller
0515
$ 4,91250
$ 4,495.85
Gatevalve RWGV
12
FLXMJ
Clow, Kennedy,
AWWA
2
$1,885.05
Mueller
$1,725.51
Clow
Mueller
C515
$ 3,7]0.10
$ 3,451.02
Gatevalve RWGV
q
FL XFL
Clow, Kennedy,
AWWA
2
$ 488.43
Mueller
$ 45240
Clow
Mueller
0535
$ 976.86
.
$ 904.80
Gatevalve RWGV
6
FLXFL
Clow, Kennedy,
AWWA
2
$ 652.89
Mueller
$ 597.40
Clow
Mueller
C515
$ 1,305.]8
$ 1,194.80
Gatevalve RWGV
8
FLXFL
Clow, Kennedy,
AWWA
2
$ 1,020.31
Mueller
$ 933.86
Clow
Mueller
C515
$ 2,040.62
$ 1,867.72
Gatevalve RWGV
12
FLXFL
Flow, ,Kennedy,
AWWA
2
$1,957.57
Mueller
$1,791. 80
Clow
$ 3,915.19
$ 3,583.60
Gatevalve RWGV
4
M1XM1
Clow, Kennedy,
AWWA
2
$ 492.93
Mueller
$ 450.94
Clow
Mueller
C515
$ 98586
$ 901.88
Gatevalve RWGV
6
MJXM1
Clow, Kennedy,
AWWA
10
$ 628.74
Mueller
$ 575.43
Clow
$ 5,754.30
Gatevalve RWGV
8
M1XM1
Clow, Kennedy,
AWWA
10
$ 101.38
Mueller
$.916.22
`Clow
Mueller
C515
$ 1,013.80
$ 9,162.20
Gatevalve RWGV
12
M1XMJ
Clow, Kennedy,
AWWA
2
$1,975.67
Mueller
$1,808.38
Clow
Mueller
C515
$ 3,95139
$ 3,616.76
Gatevalve 05 &Y RWGV
3
FLXFL
Clow, Kennedy,
AWWA
50
$ 281.09
Mueller
$.378.30
'. Clow
Mueller
C515
$ 14,054.50
$ - 18,915.00
Gatevalve OS &Y RWGV
4
FLXFL
Clow, Kennedy,
AWWA
50
$ 317.97
Mueller
$ 438.25
Clow
Muclic,
Clow, Kennedy,
C515
$ 15,898.50
$ 21,912.50
Gatevalve OS &Y RWGV
6
FLXFL
AWWA
20
$ 488.39
Mueller
$.638.40
Clow
Mueller
75
$ 9,767.80
.
$ 12,768.00
Gatevalve OS &Y RWGV
8
FLXFL
Clow, Kennedy,
AWWA
10
$ 801.28
Mueller
$1,094.10
Clow
Mueller
C515
$ 8,012.80
$ - 10,441.00
Curb Ball Valve
1
FIPTX FIRT
AY McDonald /Jones
76101
25
$ 54.26
Mueller
$ 60.90
A.Y. McDonald
$ 1,356.50
$ 1,522.50
Curb Ball Valve
1 %
FIPTX FL
AY McDonald /Jones
6101
15
$ 172.58
Mueller
$ .127.69
A.Y. McDonald
MW 1
$ 2,588.70
$ 1,915.35
Curb Bail Valve
2
FIPTX FL
AY McDonald /Jones
6101
15
$ 200.43
Mueller
$ 185.15
A.Y. McDonald
$ 3,006.45
$ 277725
Copper Pipe
1
60 it roll
Cerro, Streamline,
Type K
12
$ 273.00
CMCHowell
$ 4.46
Mueller
Mueller
$ 3,276.00
$ 53.52
Copper Pipe Rigid
1
20 ft
Cerro, Streamline,
Type K
10
$ 89.60
CMC Howell
$ 4.39
Mueller
Mueller
$ 896.00
$ 93.90
Copper Pie
pp p
I A
20 ft L
Cerro, Streamline,
Type K
yp
25
$ 179.60
CMC Howell
$ 8.83
Mueller'
Mueller
$ 419000
BID 3094
BID CLOSING DATE: 5- 12012
ATTACHMENT
Riverside Winnelson Co
5 &J Supply Co
Grand Terrace, CA
Santa. Fe Springs, CA
Part Description
p
Size
Design
g
Current
Model
City.
Price Per
Manufacturer
Price Per
Manufacturer
Manufacturers
(
4
Unit
Extended Cost
Unit
Extended Cost
Copper Pipe Rigid
1%
20 ft L
Cerro, Streamline,
Type
2
$ 142.60
CMC Howell
$ 7.45
Mueller -
Mueller
$ 28520
$ 14.90
Copper Pipe
2
20 it L
Cerro, Streamline,
e
Type
25
$ 278.80
CMC Howell
$ 12.86
Mueller•
Mueller
$ 6,970.00
$ 322.00
Copper Pipe Rigid
2
20 ft L
Cerro, Streamline,
Type K
30
$ 219.57
CMC Howell
$ 1199
Mueller t
Mueller
$ 2,195.70
$ 119.90
Angle Stop
1
Comp
AY MC0onald /loner
74602
25
$ 69.81
Mueller
$ 40.40
A.Y. McDonald
Swivel
ql
$ 1,745.25
$ 11,010.00
Angle Stop
1%
CompX
AT MC0onaldjJOnes
46028-
122-1% B
25
$ 156.14
Mueller
$ 194.91
A.Y. McDonald
Flange
$ 3,903.50
$ 4,872.75
Angie Stop
2
CompX
AY McDonald /Jones
46028 -
25
$ 264.51
Mueller
247.39
A.Y. McDonald
Flange
22-2
$ 6,612.75
$
$ 6,184.75
Tapping Sleeve DIP
6x4
Pipe size
Smith Blair /Romac
622
10
$ 299.03
Smith Blair
$ 306]2
Smith Blair
Flange
$ 2,99030
$ 3,067.20
Tapping Sleeve DIP
6x6
Pipe size
Smith Blair /Romac
622
5
$ 350.53
Smith Blair
$ 359.55
Smith Blair
Flange
$ 1,75265
$ 1,797.75
Tapping Sleeve DIP
8x4
Pipe size
Smith Blair /Romac
622
15
$ 325.41
Smith Blair
$ 33380
Smith Blair
Flange
$ gg8115
$ 5,007.00
Tapping Sleeve AC
8x4
Pipe size x
Smith Blair /ftomac
622
5
$ 325.43
Smith Blair
$ 333.80
Smith Blair
Flange
$ 1,627.05
$. 1,669.00
Tapping Sleeve DIP
8x6
Pipe size
Smith Blair /Romac
622
10
$ 355.56
Smith Blair
$ 36475
Smith Blair
Flange
$ 3,555.60
$ 3,647.50
Tapping Sleeve AC
8x6
Pipe size
Smith Blair /Romac
622
5
$ 355.56
Smith Blair
$ 364.75
Smith Blair
Flange
$ 1,777.80
$ 1,823.75
Tapping Sleeve DIP
12x4
Pipe size
Smith Blair /Romac
622
ID
$ 354.31
Smith Blair
$ 363.42
Smith Blair
Flange
$ 3,543.10
$ 3,634.20
Tapping Sleeve AC
12x4
Pipe size x
Smith Blair /Romac
622
5
$ 354.31
Smith Blair
$ 363.42
Smith Blair.
Flan a
Flange
$ 1,]]1.55
$ 1,817.10
Tapping Sleeve DIP
12x6
Pipe size
Smith Blair /Romac
622
2
$ 386.96
Smith Blair
$ 396.93
Smith Blair
Flange
$ 773.92
$ 793.86
Tapping Sleeve AC
12x6
Pipe size
Smith Blair / Romac
622
2
$ 386.96
Smith Blair
$ 396.93
Smith Blair
Flange
$ 77382
$ 793.86
Tapping Sleeve DIP
12x8
Pipe size
Smith Blair /ftomac
622
2
$ 492.56
Smith Blair
$ 505.20
Smith Blair
Flange
$ 985.12
$ 1,010.40
Tapping sleeve AC
12 x 8
Pipe size
Smith Blair /ftomac
622
2
$ 492.56
Smith Blair
$ 505.20
Smith Blair
Flange
$ 965.12
$ 1,010.90
Pipe Restraint kit
4
Mega lug
EBAA /Tyler
11040
EC
100
$ 40.07
EBAA
$ 4,00] 00
$ 26.73
EBAA
$ 2,6]3.00
Pipe Restraint kit
6
Mega lug
EBAA /Tyler
3106D
50
$ 49.71
EBAA
$ 32.80
EBAA
$ 2,48550
$ 1,640.00
Pipe Restraint kit
8
Mega lug
EBAA/Tyler
IlOBD
25
$ 67.53
EBAA
$ 44.56
EBAA
E
$ 1,68825
$ 1,114.00
Pipe Restraint kit
12
Mega lug
EBAA/Tyler
1112D
10
$ 129.47
EBAA
$ 85.43
EBAA
$ 1,294 70
$ 854.30
Meter box complete
Concrete
Brooks /Christy
371
50
$ 27.25
Brooks
$ 16.66
Elsel
2D
$ 1,36250
$ 833.00
Meter box complete w / Read lid
24
Concrete
Brooks /Christy
38 -5
50
$ 54.25
Brooks
$ 32.79
Else]
$ 2,712.50
$ 1,639.50
Meter box complete w / Read lid
'28x
Concrete
Brooks /Christy
65 -5
25
$ 62.25
Brooks
$ 3898
Elsel
$ 1,556.25
$ 974.50
Total
$ 199,625.27
$ 192,271.71
PERCENTAGE DISCOUNT OFF LIST PRICE ON ITEMS NOT LISTED
N/A
(I -50%
RESPOND WITHIN 24 HOURS /7 DAYS WEEK
YES
YES
RENEWAL OPTIONS -YEAR TWO
10% INCREASE
5_8% INCREASE
RENEWAL OPTIONS -YEAR THREE
10% INCREASE
5-8% INCREASE
MUELLER -COPPER
PRICING SUBJECT TO
COMMENTS
CHANGE