sr-071012-3dCity of
Santa Monica
City Council Report
City Council Meeting: July 10, 2012
Agenda Item: 3 D
To: Mayor and City Council
From: Martin Pastucha, Director of Public Works
Subject: Professional Services Agreement Modification for Pico Branch Library
Recommended Action
Staff recommends that the City Council authorize the City Manager to negotiate and
execute a fifth modification to Professional Services Agreement No. 9180 in the amount
of $85,348 (includes a 10% contingency) with Koning Eizenberg Architects, a California -
based company, to provide additional scope of work to complete the Pico Branch
Library Project. This will result in a new agreement in the amount of $967,938.
Executive Summary
In May 2009, Council approved construction of a new branch library at Virginia Avenue
Park. In February 2010, Council awarded Professional Services Agreement No. 9180
with Koning Eizenberg Architects, in an amount not to exceed $882,590, to provide
design services for the Pico Branch Library. A modification of $85,348, for a total
amount not to exceed $967,938, to the Agreement is required to allow additional
construction administration time and additional design services to incorporate the
alternate bid item for a Rainwater Harvesting System.
Background
On May 12 2009, Council approved construction of a new branch library at Virginia
Avenue Park as one of the Redevelopment Agency's priority projects. Following
Council's action, staff solicited firms to provide design services for the new Pico Branch
Library.
On February 23, 2010, Council awarded Professional Services Agreement No. 9180
with Koning Eizenberg Architects, in an amount not to exceed $882,590, for design
services for the Pico Branch Library. The firm was selected based on its familiarity with
the Pico neighborhood, broad experience in working with the community, and the quality
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of its built projects, which include Virginia Avenue Park. The design phase is complete
and the project was publicly bid for construction.
On May 22, 2012, Council approved a contract with R.C. Construction Services, for
construction of the Pico Branch Library.
Discussion
Modifications one to four to Professional Services Agreement No. 9180 were previously
executed for additional required design services within authorized contingency budget
authority by Council. A fifth modification to Professional Services Agreement No. 9180
is required to allow for additional construction administration time and services as well
as design services to incorporate the alternate bid item for a Rainwater Harvesting
System. The scope of work includes:
• An increase in the contract period. The Professional Services Agreement is
limited to a construction period of 12 months. Staff's current estimate anticipates
14 months of construction for this project. The cost for the additional two months
of construction is $16,240.
• Additional site meetings during construction. The Professional Services
Agreement limits the job site meetings during construction to 26 meetings. After
review of the anticipated scope of work, staff recommends a total of 54 site
meetings during the construction of the project. The cost for the additional 28
site meetings is $20,300.
• Design and engineering of a Rainwater Harvest System. The cost for the design
and engineering of the system is $41,140. Council previously approved the
construction contract, including a separate $105,600 for the cost of constructing
the Rainwater Harvesting System for the Pico Branch Library.
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Financial Impacts & Budget Actions
The fifth modification to be awarded to Koning Eizenberg Architects is $85,348, for a
total agreement amount not to exceed $967,938. Funds in the amount of $85,348 are
included in the FY2012 -13 Capital Improvement Program budget at the following
accounts:
C254032.589000 $41,140
0014032.589000 $44,208
TOTAL $85,348
Prepared by: Tom Afschar, Architect
Approved:
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Martin Pastucha
Director of Public Works
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Forwarded to Council:
Rod Gould
City Manager
Reference Amended
Contract No. 9180 (CCS)