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City of City Council Report
Santa Monica
City Council Meeting: June 26, 2012
Agenda Item: 3T
To: Mayor and City Council
From: Dean Kubani, Director, Office of Sustainability & the Environment
Subject: Civic Center Parking Structure Lighting Project
Recommended Action
Staff recommends that the City Council authorize the City Manager to negotiate and
execute a contract with Golden Sun Firm & Company, Inc., a California -based
company, in an amount not to exceed $207,031 (includes a 10% contingency) for
design and construction services for an energy efficient lighting system at the Civic
Center Parking Structure.
Executive Summary
In 2011, Staff identified the lighting system in the Civic Center Parking Structure as an
energy efficiency opportunity. Replacing the existing lighting with a more efficient
system will reduce energy and maintenance costs by approximately $32,000 per year
and has the potential to make the parking structure a Zero Net Energy building — the
City's first. A Request for Proposals for design and construction services was issued
and upon evaluating bids received,. staff recommends Golden Sun Firm & Company,
Inc., a California -based company, in an amount not to exceed $207,031 for design and
construction services for an energy efficient lighting system at the Civic Center Parking
Structure.
Background
On December 6, 2011, Council rejected all bids for the design and construction of an
energy efficient lighting system because some of the bidders based their price on
Federal prevailing wage and some based their price on the City's Living Wage
requirements. This confusion was due to ambiguities in the bid language for the Civic
Center Parking Structure. Staff reissued a request for bids in May 2012 in order to
obtain the best bidder for this project.
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Discussion
The Civic Center Parking Structure lighting project was developed by staff to improve
energy efficiency and light levels at the garage while reducing maintenance and utility
costs. The existing indirect light fixtures bounce light off of the walls and ceiling of the
garage to light the parking spaces. These fixtures require increased maintenance to
sustain light level outputs because dirt from the garage and the air settles on their
upward facing lenses, making frequent cleanings necessary. New fixtures that direct
light downwards and a new lighting layout can dramatically reduce energy use and
maintenance needs, providing cost savings to the City while improving light levels in the
structure. The project is anticipated to save the City approximately $32,000 per year in
energy and maintenance costs, resulting in a 5.8 -year payback period for the project.
This energy reduction may also mean that the solar panels on the building will provide
more than enough power for the entire parking structure (not including the tenant
spaces) on an annual basis, making the parking structure the City's first Zero Net
Energy municipal building.
Contractor /Consultant Selection
A Notice Inviting Bids was issued in May 2012 on the City's online- bidding website
PlanetBids for energy efficient lighting services at the Civic Center Parking Garage.
The bid was published in the Santa Monica Daily Press. Three bids were received and
publicly opened on May 25, 2012. No bids were found to be non - responsive. The bid
results are as follows:
Lighting Technology Services, Inc. $ 345,982.96
Golden Sun Firm & Company $ 188,210.00
Noribachi $ 206,935.00
Staff recommends that the bid be awarded to Golden Sun Firm & Company, Inc. in an
amount not to exceed $207,031. Bids were reviewed by staff from Public Works and
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the Office of Sustainability and the Environment. Golden Sun Firm & Company, Inc.
was determined to be the best bidder based on experience, price, approach to the
project, qualifications, and overall quality of their proposal.
Financial Impacts and Budget Actions
The contract amount to be awarded to Golden Sun Firm & Company, Inc. for design
and construction services for the Civic Center Parking Structure is $207,031 (includes
10% contingency). Funds are available in the FY2011 -13 budget in accounts
M019025.589000 ($112,155), Energy Efficiency Revolving Fund and
01226.555060.90377 ($94,876).
Prepared by: Brenden McEneaney, Green Building Program Advisor
Approved:
Dean Kubani
Office of Sustainability & the
Environment
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Forwarded to Council:
Rod Gould
City Manager
Reference Contract No.
9610 (CCS)