sr-062612-3fCity of City Council Report
Santa Monica®
City Council Meeting: June 26, 2012
Agenda Item: 3 F
To: Mayor and City Council
From: Edward F. King, Director of Transit Services
Subject: Bus Paint and Body Repair
Recommended Action
Staff recommends that the City Council award Bid No. 3093 to Carlos Guzman, Inc., a
California -based company, to provide body repair and painting of transit coaches. The
award shall be for a one -year term for $600,000 with two additional one -year renewal
options. The total amount for the three -year term is $1,800,000.
Executive Summary
Body repair and painting of transit coaches are necessary to address normal wear and
tear during the useful life of a bus. Carlos Guzman, Inc. is recommended to provide this
service following a formal bid process. The bid award is for a specified hourly labor and
material price plus applicable sales tax for a one -year period with two additional one -
year renewal options with the same price, terms and conditions as the first renewal
year. The total annual estimated expenditure is $600,000 with the three -year term
estimated at $1,800,000.
Discussion
The BBB requires body repair and painting services for transit coaches that become
damaged through normal wear and tear or accidents. It is essential that repairs be
made promptly to preserve acceptable customer service levels. BBB staff performs
minor body repairs in- house; however, major accident and bus painting requirements
exceed in -house body and repair capabilities for work space and staffing.
1
Vendor Selection
In April 2012, the City published Notices Inviting Bids to provide bus paint and body
repair as required by the Big Blue Bus in accordance with City specifications. The bid
was posted on the City's on -line bidding site, Planet Bids, and notices were advertised
in the Santa Monica Daily Press in accordance with City Charter and Municipal Code
provisions. Four bids were received and publicly opened on April 30, 2012 per
Attachment A. Bids were evaluated based on price and compliance with City
specifications, ability to meet minimum qualifications, paint samples and references.
Two bidders did not meet minimum qualifications and were disqualified. Based upon the
above criteria and substantial difference in rates per hour, Carlos Guzman, Inc. is
recommended as the best bidder to provide bus paint and body repair.
Financial Impacts & Budget Actions
The amount of the purchase order to be awarded to Carlos Guzman, Inc. for the three -
year term is $1,800,000. Funds in the amount of $600,000 are included in the FY 2012-
13 budget at account 41651.555011. Budget authority for subsequent years will be
requested in each budget cycle for Council approval. Future funding is contingent upon
Council approval. All funds used for this purchase order come from funding sources
specifically dedicated for transit uses.
Prepared by: Getty Modica, Transit Maintenance Officer
Approved:
Edward F. King
Director of Transit
Attachments: Attachment A —Pricing
2
Forwarded to Council:
Rod Gould
City Manager
ATTACHMENT A
BID 3093
BID DESCRIPTION: PROVIDE BUS PAINT AND BODY REPAIR AS REQUIRED BY THE BIG BLUE BUS
BID CLOSING DATE: 5 -1 -2012
DISQUALIFIED
ABC COMPANIES AND L &J AUTO BODY & PAINT SUBMITTED BIDS BUT DID NOT PROVIDE A PAINT SAMPLE.
Carlos Guzman, Inc.
SIGNAL HILL, CA
DIVERSIFIED SERVICES
MIRA LOMA, CA
ABC COMPANIES
COSTA MESA, CA
L &J AUTO BODY AND PAINT
LAWN DALE, CA
PRICING
BODY AND REPAIR LABOR PER HOUR
$32.00
$71.00
DISQUALIFIED FOR NOT
SUBMITTING ALL BID
REQUIREMENTS
DISQUALIFIED FOR NOT
SUBMITTING ALL BID
REQUIREMENTS
REFINISH AND PAINTING LABOR PER HOUR
$32.00
$51.00
PAINT AND MATERIALS PER HOUR
$35.00
COST+ 10%
MECHANICAL REPAIR PER HOUR
$40.00
$86.00
OVERTIME BODY AND REPAIR LABOR PER HOUR
$48.00
$71.00
OVERTIME REFINISH AND PAINT LABOR PER HOUR
$48.00
$51.00
OVERTIME MECHANICAL REPAIR PER HOUR
$60.00
$86.00
PICKUP AND DELIVERY PER UNIT
$100.00
$300.00
RENEWAL YEAR TWO INCREASE
NO INCREASE
5%
RENEWAL YEAR THREE INCREASE
NO INCREASE
5%
DISQUALIFIED
ABC COMPANIES AND L &J AUTO BODY & PAINT SUBMITTED BIDS BUT DID NOT PROVIDE A PAINT SAMPLE.