SR-06-12-2012-3JCity Council Meeting: June 12, 2012
Agenda Item: 3�
To: Mayor and City Council
From: Martin Pastucha, Director of Public Works
Subject: Construction Contract for City Hall Public Restrooms Remodel
Recommended Action
Staff recommends that the City Council:
1. Authorize the City Manager to negotiate and execute a contract with RS
Construct, Inc., a California -based company, in an amount not to exceed
$134,386 (includes a 10% contingency) for the remodel of the second floor City
Hall public restrooms.
2. Authorize the Director of Public Works to issue any necessary change orders to
complete additional work within budget authority.
Executive Summary
The second floor City Hall public restrooms facility has not had a major remodel since it
was constructed in 1939. As a result, the existing condition of the restrooms facility is in
dire need of a major remodel and upgrade. The scope of work includes reconfiguring
and remodeling the overall facility to maximize space efficiency, bringing the restrooms
into substantial compliance with current accessibility regulations, and upgrading dated
fixtures and finishes. A Notice Inviting Bids for construction services was issued on
March 27, 2012. Upon evaluating bids received on April 16, 2012, staff recommends
RS Construct, Inc. for the remodel of the second floor City Hall public restrooms, with a
total project cost not to exceed $134,386.
Background
The second floor City Hall public restrooms has not had a major remodel since it was
constructed in 1939. Previous work in the restrooms was limited to repair and patch
work as the fixtures and finishes became worn or damaged. This project would allow
for the reconfiguration and remodel of the overall facility to maximize space efficiency,
bring the restrooms into substantial compliance with current accessibility regulations,
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and upgrade fixtures and all finishes such as floor and ceiling tile, toilet partitions and
toilet accessories. The reconfiguration also includes a separate Lactation Room that
can be accessed from outside the Women's Restroom that would allow for additional
privacy and a Janitors Closet would provide much needed storage of janitorial supplies.
The Historic Structure Report, dated April 10, 2003, prepared by Historic Resources
Group, LLC identifies the areas within the existing second floor public restrooms as of
secondary significance. Secondary significance refers to spaces and features that
individually do not contribute substantially to the historic character of the site. The
removal or substantial alteration of a secondary significance space or feature may not
result in a substantial loss of the historic character of the site.
However, the tile wainscot in the second floor hallway, immediately adjacent to the
existing entry into the restrooms, is considered of primary significance. Primary
significance refers to spaces and features that contribute substantially to the historic
character of the site. As a result, the remodel work of the entry into the restrooms
would include careful restoration of portions of this tile as to not damage its historical
significance.
Discussion
Contractor Selection
A Notice Inviting Bids was issued on March 27, 2012, and published in the Santa
Monica Daily Press and posted on the City's online bidding website. The scope of work
includes the reconfiguration and remodel of the second floor public restrooms with
related improvements and upgrades. A total of 15 firms attended the pre -bid job walk
held on April 4, 2012. The City Clerk's Office publicly opened six sealed bids received
on April 16, 2012. The bid results are as follows:
Bidder Base Bid
RS Construct, Inc. $122,169.00
Magic Hammer Dev. Inc. $136,500.00
De La Riva Const. Inc. $145,000.00
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Monet Construction Inc. $149,000.00
St. George Const. Inc. $165,269.81
G Coast Const. Inc. $186,500.00
Staff from the Public Works Department evaluated the bids based on competitive
pricing, experience, qualifications and references. Based on the established evaluation
criteria, staff recommends RS Construct, Inc. as the best bidder.
RS Construct, Inc. has completed multiple successful remodel work in Southern
California, including several interiors of the Marriot /Ritz Carlton hotel at LA Live in
Downtown Los Angeles, Regal Cinemas in Downtown Los Angeles, and a retail store at
Downtown Disney in Anaheim. Staff contacted references provided by RS Construct,
Inc. and all respondents reported that their work was completed in a timely and cost -
efficient manner while maintaining consistent quality. Staff also verified with the
Contractors State License Board to ensure that RS Construct, Inc.'s license is current,
active, and in good standing.
Construction work would be coordinated with the current seismic retrofit work in City
Hall, and is tentatively scheduled to begin in mid -July 2012 for a period of approximately
30 days. All disruptive work would occur outside of regular business hours and evening
meetings within City Hall.
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Financial Impacts & Budget Actions
The contract amount to be awarded to RS Construct, Inc. is $134,386 (includes a 10%
contingency). Funds in the amount of $134,386 are available in the FY2011 -12 budget
at account M010085.589000.
Prepared by: Tom Afschar, Architect
Approved: Forwarded to Council:
Martin Pastucha Rod Gould
Director of Public Works City Manager
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Reference Contract No.
9594 (CCS).