SR-06-12-2012-3HCity Council Meeting: June 12, 2012
Agenda Item:
To: Mayor and City Council
From: Martin Pastucha, Director of Public Works
Subject: Professional Service Agreement for Design Services for the Public
Restroom Facilities Replacement and Renovation Project
Recommended Action
Staff recommends that the City Council authorize the City Manager to negotiate and
execute a professional service agreement with Adrian -Gaus Architects, Inc., a
California -based company, in an amount not to exceed $170,038 (includes a 10%
contingency) for design services for the Public Restroom Facilities Replacement and
Renovation Project.
Executive Summary
As part of the 2006 Consent Decree with the California Department of Parks and
Recreation (State Parks) to comply with the Americans with Disabilities Act (ADA), the
City is required to replace one beach public restroom facility at 2400 Ocean Front Walk
within Santa Monica State Beach. Additionally, the City plans to renovate public
restroom facilities at Marine and Hotchkiss Parks to meet ADA requirements. In
February 2012, the City issued a Request for Proposals to solicit designers for the
Public Restroom Facilities Replacement and Renovation Project. After a thorough
evaluation process, staff recommends Adrian -Gaus Architects, Inc. to provide design
services for the project at a cost not to exceed $170,038.
Background
In accordance with the California Department of Parks and Recreation (State Parks)
Consent Decree (2006), the City has committed to upgrading and bringing public
restroom facilities at State Parks into compliance with the Americans with Disabilities
Act (ADA). In the summer of 2011, the City completed construction on seven ADA-
compliant beach public restroom facilities. The project received the prestigious "2011
Project of the Year Award" for public facilities from the Southern California Chapter of
the American Public Works Association.
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During construction of the seven ADA- compliant beach public restroom facilities,
replacement of the facility at 2400 Ocean Front Walk was placed on hold to allow for
further assessment. The facility was previously planned to be relocated to the beach
side of the bike path. After further assessment, it appears preferable to replace the
facility at its current site, east of the bike path, in order to preserve view corridors.
Additionally, the proposed project includes renovations to public restroom facilities at
Marine and Hotchkiss Parks to meet ADA requirements. The design of the facilities at
the beach and parks would be based on restroom design prototypes plans which have
resulted from lessons learned during previous projects focusing on durability,
accessibility, safety, sustainability, and ease of maintenance.
Discussion
Consultant Selection
On February 9, 2012, the City issued a Request for Proposals (RFP) for design services
for public restroom facilities. The RFP was published in the Santa Monica Daily Press
and posted on the City's online bidding website. A total of 11 firms responded to the
RFP. A selection committee comprised of Community and Cultural Services and Public
Works staff reviewed the proposals and developed a short -list of three design firms.
Selection criteria included direct experience on similar projects, staffing efficiency, cost
of services, technical competence, understanding of the project's scope, approach to
the work, qualification of proposed staff, and the ability to meet required time frames.
After interviews with the short- listed firms, staff recommends Adrian -taus Architects,
Inc. as the best bidder to provide design services for the project at a cost of $170,038.
Adrian —Gaus Architects, Inc. has extensive experience working with public agencies
including the cities of Hermosa Beach, Signal Hill, Pasadena, Apple Valley, Glendale,
Anaheim, Riverside, Redlands, Commerce, Los Angeles, as well as the the County of
San Bernardino and the Bureau of Land Management. Relevant project experience
included development of public beach restrooms for the City of Hermosa Beach, park
restrooms for the City of Signal Hill, and restroom and locker facilities for the Rose
Bowl. The firm's fee proposal was competitive with other proposers. The proposed
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project team has a history of providing collaborative, efficient and responsive design,
estimating, construction document production, and construction administrative services.
References were contacted and all respondents reported the firm's work was completed
in a timely and professional manner while maintaining consistent high quality.
The beach public restroom facility at 2400 Ocean Front Walk is scheduled for
construction in late 2013 and expected to be completed in spring 2014. The public
restroom facilities at Hotchkiss and Marine Parks construction would have an
anticipated completion date of late spring 2016.
Financial Impacts & Budget Actions
The contract amount to be awarded to Adrian -Gaus Architects, Inc. is $170,038. Funds
in the amount of $170,038 are available in FY 2011 -12 budget in the following accounts:
Account Name Account Number
Park Restroom Replacement (Marine) 0010747.589000
Hotchkiss Park Restrooms 0016002.589000
Beach Restroom Accessibility C110840.589000
Prepared by: Voneelya Simmons, Project Manager
Approved: Forwarded to Council:
Martin Pastucha Rod Gould
Director of Public Works City Manager
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Amount
$45,650
$45,650
$78,738
$170,038
Reference Contract No.
9593 (CCS).