sr-052212-3iID
City of
Santa Monica
City Council Report
City Council Meeting: May 22, 2012
Agenda Item: J 1
To: Mayor and City Council
From: Martin Pastucha, Director of Public Works
Subject: Resurface Beach Parking Lot 4S and Update Beach Bike Path Striping
and Signage
Recommended Action
Staff recommends that the City Council:
1. Authorize the City Manager to negotiate and execute a first modification to
Contract No. 9481 (CCS) in the amount of $470,338 (includes a 10%
contingency) with PALP Inc., dba Excel Paving Company (Excel Paving), a
California -based company, to resurface Beach Parking Lot 4S located at 2030
Ocean Avenue and improve striping and signage for the Beach Bike Path. This
would result in a new contract amount not to exceed $6,040,174.
2. Authorize the Director of Public Works to issue any necessary change orders to
complete additional work within budget authority.
Executive Summary
Beach Parking Lot 4S, located at 2030 Ocean Avenue, is in poor condition and is in
need of maintenance. Conditions along the heavily used beach bike path vary from a
shared -use path at the northern end to a separated bicycle and pedestrian path at the
southern end. These varying conditions, coupled with the intensity of use in Santa
Monica, contribute to confusion and safety challenges for users and beach goers.
Construction plans for repaving the parking lot and improving the bike path striping and
signage have been completed. Staff recommends that the City's current contractor for
the Annual Paving Project, Excel Paving, complete the paving, striping and signage
improvements in the amount of $470,338 for a new not to exceed contract amount of
$6,040,174. Civil Source would provide inspection services under their current contract
9482 (CCS) for the Annual Paving Project.
Background
On September 27, 2011, the City Council approved construction Contract No. 9481
(CCS) with Excel Paving and a Professional Services Agreement, Contract No. 9482
(CCS) with Civil Source for construction management services associated with the
Annual Paving Project to repave streets, repair damaged sidewalks and implement
1
recommendations of the Draft Bicycle Action Plan at various locations throughout the
City. The project is currently under construction.
Discussion
The Civil Engineering Division completed a survey of City -owned surface parking lots in
December 2011. Beach Parking Lot 4S was identified as a high priority project because
of its deteriorated condition
While the County -owned Marvin Braude Bikeway (beach bike path) extends from Pacific
Palisades to Torrance, one of the most intensely used and challenging portions of the
path is in Santa Monica. The conditions along the Santa Monica portion vary from a
shared path at the northern end to a separated bicycle and pedestrian path at the south
end, with a mixture of conditions north and south of the Santa Monica Pier. Additionally,
in most sections of the path, beach goers must cross directly over the path often from
beach parking lots. Combined, these conditions create confusion among path and
beach users and produce unsafe conditions and mounting community complaints. Over
the past two years, City staff has met with staff from the Los Angeles County to address
these challenges in a comprehensive manner. While the County has shown support for
addressing the conditions of the path, it does not have capital funding to design and /or
implement improvements. Therefore, in order to expeditiously address the urgent
safety concerns and conditions, Community and Cultural Services and Planning and
Community Development staff have been working with Alta Planning + Design to
develop a toolkit of markings, crossings, and signage to guide beach goers, bicyclist,
and pedestrian users of the beach path through the changing conditions. The bike path
improvement plans have been reviewed by the Recreation and Parks Commission and
the Los Angeles County Public Works Department. The Coastal Commission issued a
Waiver for the installation of the signage poles at its May 9, 2012, meeting.
Completing this work before the anticipated summer crowds would require increasing
the scope of the existing annual paving project. Due to the construction of Parking
Structure 6, the City is deferring the repaving of 2nd Street from Colorado Avenue to
2
Wilshire Boulevard to a future contract thereby substituting this additional work to be
completed by Excel Paving within the desired schedule. In addition, the City would be
able to take advantage of volume pricing associated with the larger contract scope as
well as saving on the mobilization cost which would be charged if bid as a separate
item. Staff recommends a modification to Contract No. 9481 (CCS) in the amount of
$470,338 with Excel Paving to resurface Beach Parking Lot 4S and improve striping
and signage for the Beach Pedestrian and Bike Path. Staff anticipates that the net
increase of Contract No. 9481 (CCS) would be approximately $310,338, once the final
reduction in scope for the removal of the 2nd Street work is negotiated.
Paving the parking lot and improving the beach pedestrian and bike path striping and
signage before the peak demand summer period would provide enhanced facilities for
residents and visitors alike.
Financial Impacts & Budget Actions
The contract modification to be awarded to Excel Paving is $470,338, for a new contract
total of $6,040,174. Funds are included in the FY2011 -13 budget at the following
accounts:
0110649.589000 $ 247,294
0116012.589000 223,044
TOTAL $ 470,338
Prepared by: Allan Sheth, Civil Engineering Associate
Approved:
Forwarded to Council:
Martin Pastucha Rod Gould
Director of Public Works City Manager
3
Reference Amended
Contract No. 9481 (CCS).