sr-052212-4aCity Council Meeting: May 22,y2012
Agenda Item: 4 A
To: Mayor and City Council
From: Gigi Decavalles- Hughes, Director of Finance
Martin Pastucha, Director of Public Works
Subject: Financial Status Update, FY 2012 -13 Proposed Budget, and FY 2012 -14
Proposed Biennial CIP Budget
Recommended Action
Staff recommends that City Council:
1) Receive the FY 2011 -12 through FY 2015 -16 Financial Status Update;
2) Review and provide direction to staff regarding the FY 2012 -13 Proposed Budget
and FY 2012 -14 Proposed Biennial Capital Improvement Program (CIP) Budget;
3) Review and comment on the proposed FY 2012 -13 Human Services Grant
Program (HSGP) changes (Attachments F and G) and direct staff to proceed with
incorporating the Proposed FY 2012 -13 Funding Levels and Amendments into
the FY 2012 -13 HSGP. These changes include making the Pico Youth and
Family Center's FY 2012 -13 funding contingent on a last chance agreement
requiring independent oversight to increase accountability, and refocusing
service delivery for the most vulnerable gang - involved youth ages 16 -24; and
4) Direct staff to proceed with setting the FY 2012 -13 Budget Adoption hearing on
June 12, 2012.
Executive Summary
The May 2012 Financial Status Update is meant to inform the Council as it enters the
FY 2012 -13 Annual Budget Adoption process. Since the financial status update
presented to Council on January 10, 2012, which showed a nominal General Fund
deficit of $100,000 in FY 2015 -16, several events, including the dissolution of
redevelopment and the California Public Employees Retirement System (CaIPERS)
decision to change discount rates, have impacted the City and specifically the General
Fund. The revised update shows a potential deficit of approximately $3.6 million in FY
2014 -15, increasing to approximately $4.6 million in FY 2015 -16. While the ultimate
deficit represents only 1.4 percent of the expenditure budget, staff will begin evaluating
possible adjustments that would help to avoid realization of outyear deficits.
Changes in other funds are not significantly impacting the FY 2012 -13 General Fund
budget beyond what was projected in January, and their impacts to the General Fund
are anticipated to decrease from what was previously projected over the five years.
As a result of the dissolution of redevelopment and increasing PERS costs, the FY
2012 -14 Capital Improvement Project (CIP) program budgeting process required a
higher level of planning and coordination in order to allocate the limited resources that
remain. Staff was tasked with creating a two -year CIP budget that would fund priority
projects, while also maintaining the City's existing infrastructure.
The FY 2012 -13 Proposed Budget also includes a change in the City's fiscal policy to
increase the operating and capital contingency included in the fund balance from a
minimum of 10 percent to a minimum of 15 percent of General Fund expenditures.
Background
On February 8, 2011, Council approved the implementation of a biennial budget
process that included a revisiting of the five year forecast every six - months and limited
second year budget plan changes to exceptions. Council adopted the FY 2011 -12
Budget and approved the FY 2012 -13 Budget Plan on June 21, 2011. At the time, the
five year forecast showed a deficit in FY 2012 -13. Staff returned to Council on January
10. 2012 with an update of the City's five -year financial forecast and approved midyear
budget changes. The changes included reorganizations, changes to reflect revenue
growth, decreased expenditures associated with Police Officer health benefit
contributions, and Police and Fire Officer pension contributions. This five -year update
pushed out the deficit to FY 2015 -16 and lowered it to $100,000 (since January, this
amount was adjusted to be $30,000), however, staff reported that the impacts of the
recent California Supreme Court decision on the fate of redevelopment were still
unknown and pending further interpretation of the law. Since January, staff completed
an exception -based budget process, requesting budget adjustments only if programs,
activities or revenue have changed significantly since the biennial budget adoption.
These new adjustments would align the FY 2012 -13 Budget with current operations.
Also on January 10, 2012, Council received the June 30, 2011 General Fund fund
balance updated to reflect classification changes as required under the new
Governmental Accounting Standards Board reporting requirements and to reflect
current Council priorities. When converting the fund balance to the new structure, staff
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recommended increasing the minimum operating and capital contingency from 10
percent to 15 percent.
Discussion
Economic Update
As described in the Financial Status Update presented to Council in January, the
national economy has been improving slowly. However, the outlook is still somewhat
uncertain and the economy remains fragile. Most economic data has been positive
during the last few months, but most forecasts exhibit caution. First quarter economic
growth, as measured by the change in Gross Domestic Product (GDP), was 2.2
percent. This rate was lower than the 3 percent growth rate shown in the fourth quarter
of 2011 but higher than the three previous consecutive quarters. The most recent
UCLA Anderson Forecast for the nation and California (March 2012) projects that GDP
increases will be mild through at least the end of 2013. The national unemployment
rate also continues to show signs of improvement, falling to 8.1 percent in April, the
lowest rate in over three years. However, the current pace of new job growth is not
sufficient to significantly lower the unemployment rate in the near future. The housing
market continues to show mixed results. While the latest home sales data shows a
year- over -year increase in the number of units sold, prices continue to be lower on a
year- over -year basis. Recent reports of corporate earnings have been relatively strong,
but the European fiscal crisis has the potential to damage the world -wide economy,
which could also slow the pace of the U.S. recovery.
The sluggish pace of economic recovery also continues to affect California, but as with
the nation, some signs of improvement continue. The State unemployment rate
continues to be high; the rate increased slightly to eleven percent in March, but has
stabilized. The rate is still close to the lowest level in nearly three years, and the State
has added almost 400,000 jobs since the recovery began in September 2009. The
March UCLA Anderson Forecast projects that the State unemployment rate will remain
in double digits until mid -2013; while still high, this is an improvement from the prior
forecast. The housing market has shown some signs of a bottom. Although the volume
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of March home sales declined slightly, median prices were up for the first time in sixteen
months and unsold inventory decreased. The State budget remains in crisis.
California's budget deficit is now projected to reach $16 billion by the end of FY 2012 -13
according to the Governor's May budget revision, almost $7 billion more than was
projected as recently as January. The increase reflects lower than projected tax
collections and slower than expected economic growth. The Governor's revised budget
and ultimate plan to restore the State budget to sustainable levels will now require more
cuts than previously anticipated and also remains contingent upon voter approval of tax
increases in November.
Santa Monica's strong economy and diversified tax base have allowed the City to
recover more quickly from the most recent economic downturn, as compared to the
national and State economies, as well as many other cities in the State. Tourism has
rebounded strongly, resulting in hotel room rental and occupancy rates recovering to
pre- recession levels. The re- opening of Santa Monica Place has also contributed to the
recovery. Recent data shows that FY 2011 -12 tax revenue growth in some areas is
now expected to be greater than projected in the revised budget updated at Midyear.
The primary increases beyond Midyear projections are from Sales Taxes ($1.45 million)
and Measure Y Transaction and Use Taxes ($1.1 million). However, these increases
are more than offset by lower anticipated reimbursements from the Redevelopment
Agency (RDA), resulting in a projected net revenue decrease of $2.1 million in FY 2011-
12.
The growth of local tax revenues is expected to continue in FY 2012 -13. The City now
projects that FY 2012 -13 General Fund tax revenues will exceed the budget approved
by Council in June 2011 by $6.3 million. Approximately half of this increase for FY
2012 -13 ($3.2 million) was anticipated in the Financial Status Update provided to
Council on January 10, 2012. The remaining $3.1 million results from increased Sales
and Transaction and Use taxes, and additional property taxes resulting from the
dissolution of the Redevelopment Agency. However, as in FY 2011 -12, these tax
revenue increases are more than offset by the loss of RDA - related revenues. Despite
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the revenue losses from RDA, the current projection is that the General Fund will
maintain a positive fund balance in both FY 2011 -12 and FY 2012 -13.
Financial Status Update
General Fund
The financial status update includes updated revenue projections based on receipts
through February 2012 and the most recent information related to growth rates for both
revenues and expenditures. Expenditures are anticipated to increase at an average
rate of 4.1 percent over the remaining four years of the financial update, while revenues
are anticipated to increase at an average rate of 3.1 percent. The primary reason for the
difference is a 4.8 percent average annual increase in salaries and wages. This growth
rate is based on average growth of health care contributions, retirement contributions,
and any potential adjustments to salaries. The salaries and wages budget is
approximately 72 percent of the overall operating budget. In addition, the General Fund
update includes the following assumptions and budget items:
Redevelopment: The dissolution of redevelopment could significantly impact the
General Fund. Redevelopment agencies were dissolved on February 1, 2012, following
the California Supreme Court's December 29, 2011 decision in the case of California
Redevelopment Association et al v Matosantos et al The Successor Agency of the
Santa Monica Redevelopment Agency is now tasked with making payments on
enforceable obligations approved by an Oversight Board and the State Department of
Finance (DOF). At this time, it is unknown whether all of the Successor Agency's
obligations will be approved by these bodies. Additionally, the State Controller's Office
has yet to validate certain asset transfers that were made to the City from the RDA.
While the impact of potentially unfavorable decisions related to these assets is not
contemplated in the status update, there could be a significant decrease in General
Fund revenues and assets. Staff will not have a full understanding of the situation until
at least the end of the calendar year. The five year General Fund update includes the
following "worst case" assumptions:
• $2.5 million in unreimbursed Successor Agency expenditures in FY 2011 -12 and
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$4.7 million in FY 2012 -13 to cover the cost of administrative and project staff
previously funded with tax increment. While staff will work to lower unreimbursed
costs as much as possible, if necessary, these costs would be funded with a
portion of the $9.2 million economic uncertainty assignment. In FY 2013 -14, all
Successor Agency administrative costs not considered enforceable obligations
will be discontinued.
• The loss of $1.8 million in annual loan repayments to the General Fund on an
$18 million loan made to the Downtown RDA Project Area.
• An increase of $1.8 million in pass through payment revenue that the City would
receive per year after all enforceable obligations were met.
• The use of up to $1.9 million in available fund balance in FY 2012 -13 and up to
$10.6 million in FY 2013 -14 to assist in funding priority redevelopment projects,
including the Pico Library, Colorado Esplanade, the Early Childhood Education
Center, and Traffic Signal Synchronization. The use of reserves is discussed
further in the Capital Improvement Program (CIP) Budget Process section.
Retirement Costs: Several factors related to retirement costs are included in the five-
year update.
• $2.8 million in increased expenditures over two years for the General Fund ($3.7
million City -wide) for employee retirement benefits beginning in FY 2013 -14, as a
result of the March 2012 CalPERS decision to adjust its investment portfolio
growth assumptions downward from 7.75% to 7.5 %.
• $640,000 in annual savings to the General Fund if Council approves the use of
$8 million in fund balance, assigned specifically for this purpose, to further pay
down the City's PERS unfunded liability.
• $1 million in additional revenue reflecting the PERS prepayment discount that is
realized each year but has not been budgeted in the past, as part of the effort to
increase transparency in the budget process
Operating Cost of New Facilities: The financial status update also includes the
estimated cost for the operation and maintenance of the Palisades Garden Walk, Pico
Library, and Colorado Esplanade when they are completed in FY 2013 -14 and FY 2014-
15, estimated to total approximately $4.0 million on an ongoing basis.
FY 2012 -13 Proposed Budget Changes: The exception -based budget process has
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resulted in a total decrease of $0.6 million in revenues and an increase of $3.3 million in
expenditures in FY 2012 -13. The changes, which are in addition to changes made in
the FY 2011 -12 Revised Budget that also impacted the FY 2012 -13 Budget Plan, are
listed in detail in Attachments A and B.
Given current projections, the City estimates a potential budget shortfall of as much as
$3.6 million in FY 2014 -15 and $4.6 million in FY 2015 -16. Not included in the update
are potential additional increases to the PERS contribution in FY 2015 -16 to account for
the smoothing that will take place in FY 2013 -15, and, in the event that investments
continue their sluggish growth, for the possibility of additional PERS decreases to
growth rate assumptions that would increase contributions. Additionally, while changes
at the federal level will not impact the General Fund in the short term, the sustained loss
of $1.2 million in CDBG, HOME and Section 8 funds starting in FY 2012 -13 will diminish
the City's ability to serve low and moderate income residents. Staff recognizes that the
loss of redevelopment funding as well as the loss of federal funding will severely impact
the City's ability to provide affordable housing to its residents, and has formed an
interdepartmental working group to study alternative approaches to fund and provide
affordable housing, and present its findings at a study session. Additionally, staff will
continue to lobby for passage of legislative mechanisms, such as SB1220, which
supports the development, acquisition, rehabilitation and preservation of affordable
housing through a dedicated source of funding generated through a $75 document
recording fee, which was supported by Council on March 27, 2012.
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$14.0
FY2011
-12
FY2012 -13
Pre -RDA
General Fund
$12.0
Dec 2011
Operating Surplus / (Deficit)
$10.0
$ 292.4
($ In millions)
'$ 312.4
post -RDA
Less: Operating Expenditures
$8.0
Current
$ (273.9).
$6.0
$ (303.8)'..
$ (314.8;
$4.0
$
(14.8)
$2.0
$ (21.7)
$ (12.2)„
$0.0
Add: Capital Expenditure Sa ings
$
-$2.0
Fiscal Year
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
$ -
2011 -12
2012 -13 2013 -14 14 -15 2015 -16
-$4.0
-
$ 1.9
$6.0
$ -
$ _
Iva -Year Pr0Jeetl0ns
leneral Fund Operating Budget
FY2011
-12
FY2012 -13
20 3-
Y20 4 -16
2016 -16
Iperating Revenues
$
286.5
$ 292.4
$ 302.7
'$ 312.4
$ 322.4
Less: Operating Expenditures
$
(264.0)
$ (273.9).
$ (289.3)
$ (303.8)'..
$ (314.8;
Less: Budgeted Capital Expenditures
$
(14.8)
$ (S,Li)
$ (21.7)
$ (12.2)„
$ (122;
Add: Capital Expenditure Sa ings
$
-
$ 18.0
$ -
$ -
$ _
Add: Capital Reserves Used to Fund CIP
$
-
$ 1.9
$ 3.6
$ -
$ _
Add: Projected Revenue Surplus - FY 2011 -12
$
$
'.. $ 7.0
$
$ _
xcess Revenues Over Capital and
'posting Expenditures
$
7.7
$ 4.3
$ 2.3
$ (3.6)
$ (4.61
Capital Reserves include $6.6 million in existing capital reserves and $7.0 million projected FY 2011 -12 surplus.
Staff is continually assessing ways to sustain the City's financial health and eliminate
the potential for a structural deficit. Among the measures that are not yet included in
the forecast but will increase future year savings are the two -tier retirement system
negotiated with miscellaneous employees as part of the recently- executed
Memorandum of Understanding (MOU), and the possibility that changes to the structure
and operations of various facilities, such as the Pier, could decrease the annual General
Fund subsidy to several funds. Also impacting the health of the General Fund is the
development that will continue to take place within the City over the next several years;
this development would have the potential to increase property, sales and hotel
occupancy tax revenue.
Other Funds
Other major funds that are included in the Financial Status Update fall into two
categories: enterprise funds that operate with sufficient revenues to sustain necessary
E:
operation and capital needs, and those funds that have a structural deficit where
ongoing revenues are not sufficient to cover ongoing expenditures.
Self - Sustaining Enterprise Funds
Enterprise funds that operate with sufficient revenues to sustain necessary operations
include Resource Recovery Recycling (RRR), Wastewater, and Water. By June
2013, these funds will have completed rate studies as part of the Zero Waste Strategic
Plan for the RRR fund, and the Sustainable Water Plan, which will assist in achieving
the Council- directed goal of 100 percent water self- sufficiency by the year 2020, for the
Water and Wastewater funds.
Funds Requiring Use of One -time Funds or General Fund Subsidies
Due to policy decisions limiting revenue generation or a decrease in funding from other
sources, the following funds will require $22.4 million in General Fund subsidies over
the five years to meet their operating and capital needs. This amount is $8.8 million less
than was estimated in the January 2012 update, as detailed below:
• Airport: The Airport Fund received a $3.3 million General Fund advance in FY
2011 -12 (as noted in the FY 2011 -12 Adopted Budget) and is projected to require an
additional $1.4 million from the General Fund through FY 2014 -15. Due to the slower
expenditure of capital improvement project funds, the ongoing subsidy from the
General Fund is anticipated to be approximately $2.0 million less during the forecast
period than the amount previously projected.
• Beach and Beach House: As a result of higher than anticipated event, filming and
parking revenue, the Beach House Fund subsidy from the Beach Recreation Fund
will be $1 million lower than budgeted in FY 2011 -12 ($1.5 million versus budgeted
$2.5 million). The Beach Recreation Fund, in addition to benefiting from the lower
subsidy, is also experiencing increased revenues from the use of the Beach parking
lots and slower expenditure of capital improvement project funds. Ultimately, these
changes are expected to lower the General Fund subsidy to the Beach Fund to a
total of $1.0 million through FY 2015 -16. The total subsidy amount is approximately
$3.0 million lower than previously projected.
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• Big Blue Bus (BBB): The BBB Fund has a projected operating structural deficit
beginning in FY 2012 -13 as revenues are not sufficient to cover current operations.
While the BBB will require the use of $3.1 million in operating reserves in FY 2012-
13, and a projected $4.3 million in FY 2013 -14, staff is developing strategies to
decrease expenditures, such as the reduction in the use of overtime, more efficient
scheduling of work in operations, and introduction of new buses to reduce
maintenance and fuel costs. With these changes, staff projects that by FY 2014 -15,
the BBB Fund will no longer operate with a structural deficit.
• Cemetery: The Cemetery Fund received a $0.7 million General Fund subsidy in FY
2011 -12. It is projected that the fund will require an additional $0.7 million total
through FY 2015 -16. This amount is approximately $0.3 million higher than
previously projected. However, staff plans to use the findings of the recently -
completed operational analysis of the Cemetery to reduce if not eliminate any future
subsidies.
• Civic Auditorium: Due to ongoing negotiations for a public - private partnership, the
closure of the Civic Auditorium has been postponed to November 2013. The delay
will increase the General Fund subsidies through FY 2015 -16. It is projected that
the total five year subsidy amount from the General Fund will be $10.0 million. This
amount is $2.0 million higher than previously projected. Staff continues to work with
the Nederlander Company to determine the future operations of the Civic Auditorium
and will include any new assumptions and impacts to the General Fund in future
financial status updates.
• Pier: It is projected that beginning in FY 2013 -14, the Pier Fund will require $5.3
million in General Fund subsidies through FY 2015 -16. This amount is $6.0 million
lower than previously projected due to the reprioritization of capital projects. The
Pier Fund's master planning process, slated to begin in FY 2012 -13, will address the
future fiscal sustainability of the Pier and inform future financial status updates.
Exception -Based FY 2012 -13 Operating Budget Adjustments
As part of the FY 2011 -13 Biennial Budget, the Council adopted the FY 2011 -12 Budget
and approved the FY 2012 -13 Budget Plan. The Budget Plan would be adjusted only if
programs, activities or revenue have changed significantly since the Biennial budget
adoption. Budget changes made in FY 2011 -12 to reflect reorganizations, changes in
revenue projections, adjustments to reflect Police Officer health benefit contributions,
and Police and Fire Officer pension contributions, are carried through to the FY 2012 -13
`G:
Proposed Budget and are listed below as "Changes Approved in FY 2011 -12." In
addition, new adjustments to align the FY 2012 -13 Budget with current operations are
shown below as "FY 2012 -13 Changes." The adjustments below are necessary to
convert the FY 2012 -13 Budget Plan, as approved in June 2011, into the FY 2012 -13
Proposed Budget.
FY 2012 -13 PROPOSED BUDGET ADJUSTMENTS - REVENUES (in millions)
FUND
2012 -13
CHANGES
FY 2012 -13
2012 -13.
BUDGET PLAN
APPROVEDIN
CHANGES
PROPOSED
FY 2011 -12
BUDGET
GENERAL (01)
$293.0
$0.0
($0.6)
$292.4
HOUSING (12)
17.2
0.0
(0.8)
16.4
RDA (15, 16, 17, 18)
75.0
0.0
(36.0)
39.0
CDBG (19)
1.3
0.0
1.0
2.3
MISC GRANTS (20)
9.1
0.0
(3.7)
5.4
RESOURCE RECOVERY & RECYCLING (27)
22.7
0.0
0.3
23.0
CIVIC AUDITORIUM (32)
0.0
0.0
1.1
1.1
AIPORT(33)
4.3
0.0
(o.z)
4.1
CEMETERY (37)
1.8
0.0
(0.6)
1.2
BIG BLUE BUS (41)
68.8
0.0
(1.1)
67.7
OTHER FUNDS
100.2
0.0
(0.1)
100.1
TOTALALLFUNDS
$593.4
$0.0
($40.7)
$5527
FY2012 -13 PROPOSED BUDGET
ADJUSTMENTS- OPERATING EXPENDITURES (in millions)
FUND
2012'13
CHANGES
FY 2012 -13
2012 -13
BUDGET PLAN
APPROVEDIN
CHANGES
PROPOSED
FY 2011 -12
BUDGET
GENERAL (01)
$271.7
($1.1)
$3.3
$273.9
RDA (15, 16, 17, 18)
58.2
0.0
4.1
62.3
CDBG (19)
0.8
0.0
0.3
1.1
MISC GRANTS (20)
2.4
0.0
0.4
2.8
WATER (25)
16.1
(0.1)
3.2
19.2
RESOURCE RECOVERY & RECYCLING (27)
21.3
0.2
0.9
22.4
PIER (30)
3.8
0.0
1.6
5.4
WASTEWATER FUND (31)
12.4
0.0
(0.6)
11.8
CIVIC AUDITORIUM (32)
(0.1)
(0.1)
1.4
1.2
AIRPORT (33)
4.5
0.1
(0.4)
4.2
CEMETERY (37)
1.6
(0.2)
(0.3)
1.1
BIG BLUE BUS (41)
61.4
(0.2)
2.9
64.1
OTHER FUNDS
61.0
(0.1)
0.0
60.9
TOTAL ALL FUNDS
5515.7
fCi c1
dig n
tcnn n
Revenue Adjustments - General Fund
The FY 2012 -13 Proposed Budget will include a number of revenue adjustments.
Significant increases include an additional $1.3 million in Transient Occupancy Tax,
$1.6 million in Sales and Transaction and Use Tax, $1 million in Property Tax, as well
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as a $1 million discount resulting from prepayment of annual PERS contributions.
These increases are offset by decreases in RDA reimbursements ($4.7 million) and
State funding ($420;000), the elimination of a repayment by the RDA Successor Agency
($1.8 million), and reduced parking citation revenue due to the elimination of time -
limited parking at Parking Structures 7 & 8 and continued staffing shortages ($725,000).
Additional revenues recommended for adjustment are identified in Attachment A.
Revenue Adjustments — Other Funds
Major revenue adjustments in other funds include:
• The Housing Authority Fund will experience a decrease of $791,000, the majority
due to decreases in Federal Funding for the Section 8 housing voucher program.
These changes can be absorbed in FY 2012 -13.
• The Successor Agency revenues will decrease by approximately $36.0 million. This
reflects the implementation of ABx126, which requires that the County no longer
pass through payments to taxing entities through local agencies.
• The Miscellaneous Grants Fund will decrease by $3.7 million due to changes to
ongoing grants and timing changes.
• The Civic Auditorium Fund will increase by $1.1 million as the closure date for
renovations has been extended.
• The Cemetery Fund revenues will decrease by $0.6 million due to less than
anticipated lot and mausoleum sales, miscellaneous sales, and mortuary services.
• The Big Blue Bus revenues will decrease by $1.1 million to reflect, primarily, the
elimination of the charter service, and an adjustment to advertising revenue.
All revenue sources recommended for adjustment are identified in Attachment A.
Expenditure and Balance Sheet Adjustments — General Fund
The FY 2012 -13 Proposed Budget will include a number of expenditure appropriation
adjustments. The major adjustments include a $0.6 million in savings generated from
the CaIPERS paydown, $0.2 million reduction to the General Fund Liability contribution
as a result of decreased operating costs, and a reduction of $0.3 million due to the
elimination of three vacant positions at the City's warehouse (coinciding with the closure
of the warehouse and a City -wide move to direct delivery). These are primarily offset by
a correction to the FY 2012 -13 expenditure budget to include $2.1 million in staffing
costs for the Police Department that were inadvertently omitted from the FY 2011 -12
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Budget and FY 2012 -13 Budget Plan, $0.7 million in appropriations for the Airport Fund
loan and Cemetery Fund subsidy, and a net increase of $0.3 million in payments to the
Santa Monica Malibu Unified School District, reflecting the District's share of the
additional Measure Y revenue, offset by an adjustment to the Master Facilities Use
Agreement payment to the District to reflect the current consumer price index in accord
with the terms of the current agreement. The Master Facilities Use Agreement is also
on tonight's Council agenda as Item 8B. All expenditure changes recommended for
adjustment are identified in Attachment B.
Expenditure Adjustments — Other Funds
Proposed appropriations in other funds include:
• An increase of $4.1 million in the Successor Agency Fund to reflect an ongoing
payment to the School District from the Successor Agency, moved from the CIP
program.
• An increase of $3.2 million in the Water Fund, primarily for water purchases due
to lower than anticipated local production yields and cost increases.
• An increase of $1.4 million in the Civic Auditorium Fund, to reflect the extended
operation of the facility before closure.
• An increase of $2.9 million in the BBB Fund to primarily reflect an adjustment to
fuel costs to reflect actuals, as well as other adjustments to reflect actual costs.
All expenditure changes are identified in Attachment B
User Fee Revisions
Part of the City's strategy to sustain fiscal health is to set user fees at levels that recover
the City's cost of providing the specific service. Certain new fees, as well as revisions
to existing fees, are included in the proposed changes to the FY 2012 -13 Proposed
Budget, as follows. Staff will recommend that Council adopt fee resolutions related to
these items at the Budget Adoption in June.
Film Permit Fees: Based on the results of a recently conducted fee study and the
February 14, 2012 Council decision to centralize film permitting, as well as a survey
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of surrounding jurisdictions, staff is recommending a new fee schedule for
commercial filming in the City. The proposed fee schedule includes:
• Minor changes to the application fees to recover staff costs associated with
reviewing the application and issuing the permit.
• New location fees for commercial filming at the Airport, City parks, and the
beach.
• Inclusion of permit fees for filming within the boundaries of Downtown Santa
Monica and at the Pier into the overall filming policy. Downtown Santa Monica,
Inc. and the Santa Monica Pier Corporation collect location fees for filming
occurring within their boundaries, and the City retains the film application fees.
The proposed fee schedule waives location fees for filming and photography by
non - profit organizations and students. The new fees will not have a significant
impact to the General Fund revenues in FY 2012 -13.
Landscape Inspection and Plan Check Fees:
• In accordance with the City's and the State's Water- Efficient Landscape
Ordinance, new fees would recover City costs related to review of required
landscape plan submittals for major remodel and new construction projects and
associated project inspections. For plan check review, staff proposes a fee of
$348.00 for residential properties and $406.00 for multifamily, commercial
properties. For inspections, staff proposes a $406.00 fee for multifamily and
residential properties and a $464.00 fee for commercial city properties.
• In accordance with the September 8, 1992 ordinance to reduce urban runoff
pollution into Santa Monica Bay, each major remodel and new construction
project in the city was required to devise an urban runoff mitigation plan and a
runoff capture and treatment system. New fees would recover the City's costs for
inspection of construction projects to ensure compliance with the project's urban
runoff mitigation plan and proper installation of on -site runoff capture and
treatment systems. The proposed inspection fee is $184.50. A $61.50
supplementary fee is proposed in the event construction projects require
additional consultation from staff. These landscape inspection and plan check
fees are projected to generate nearly $270,000 annually.
14
Development - Related Fees:
• The Planning and Community Development Department is currently conducting a
study that is expected to result in recommendations for new fees to recover
certain development - related services for which a fee does not currently exist. It
is anticipated that staff will present the findings of the study along with
recommendations for new fees with the formal adoption of the FY 2012 -13
Budget in June.
Staffing Adjustments
A total increase of 2.2 FTEs are included in the FY 2012 -13 Proposed Budget as a
result of reorganizations in the Community and Cultural Services, Finance, Information
Systems, Library, Planning and Community Development, and Public Works
Departments. The total impact to the General Fund is a decrease of $446,000,
representing a net decrease of 4.8 FTEs. In other funds, the total impact is an increase
of $474,000, representing a net increase of 7.0 FTEs. All staffing adjustments are
identified in Attachment C.
Capital Improvement Program (CIP) Budget Process
The loss of redevelopment funds, the struggling national economy, and the possibility of
a General Fund structural deficit in three years has limited the capacity of the CIP
program. Strict planning and prioritizing became essential as staff considered the large
number of capital projects submitted for consideration. The proposed CIP program
spans FY 2012 -17; however only the FY 2012 -13 budget will be subject to appropriation
and approval on June 12, 2012, and the FY 2013 -14 budget plan will be subject for
approval at that time. FY 2014 -15 through FY 2016 -17 is presented for long term
planning and forecasting purposes.
The CIP budget process proved to be extremely competitive this year. Staff completed
225 CIP applications on -line using an internally developed database. Over 100 project
applications totaling $94 million requested funds from the General Fund or funds
subsidized by the General Fund. Among these projects were $21 million in high priority
RDA projects that no longer have funding. Applications were then ranked and approved
by the departments. To prioritize projects and .maximize the use of limited resources, a
new process was necessary, as follows:
15
• Capital projects identified by the City Manager as highest priority to Council and
the community were presumed funded.
• The CIP Committee, comprised solely of Department Heads, ranked the
remaining projects and was tasked with approving those projects that best
reflect the current priorities of the City as a whole, fulfill commitments made to
specific neighborhoods, and maintain existing infrastructure.
• A zero -based capital budgeting process was implemented to ensure that
budgeted funds would be encumbered to contracts or spent within the two years
of the biennial budget. Capital funds not spent or committed at the end of the
budget cycle would be reallocated.
• Projects not considered a priority were postponed or terminated.
• Scrubbing existing capital project budgets is estimated to free up approximately
$18 million in previously budgeted capital funds at the end of FY 2011 -12.
• In addition to the $18 million in available budget, revenue - supported funding of
$14.2 million is available in FY 2012 -13 and $11.1 million is available to
complete the FY 2013 -14 CIP program.
• The dissolution of redevelopment has left several priority redevelopment capital
projects without funding. Staff reprioritized projects and identified $12.5 million
in fund balance reserves to assist in funding these projects. The General Fund
CIP budget for FY 2012 -14 is $55.8 million.
Staff proposes to use up to $1.9 million in General Fund unassigned capital reserves in
FY 2012 -13 and up to $10.6 million in capital reserves in FY 2013 -14, for a total of
$12.5 million over the two years, to assist in funding projects that were to be funded with
redevelopment funds, such as the Pico Library, the Colorado Esplanade, the Early
Childhood Education Center, and the Traffic Signal Synchronization Project. The use of
reserves is a prudent move and will not impact the City's AAA rating. Reserves for loans
to other funds, bond and grant proceeds, compensated absences, encumbrances,
pending litigation, a PIERS paydown, future projects, operating contingency and
economic uncertainty will remain unaffected. The funds include $5.5 million in existing
capital reserves and $7.0 million in FY 2011 -12 revenue surplus (per the FY 2011 -12
Adopted Budget, $5.0 million of this amount was to be set aside as capital reserves in
FY 2012 -13). If funds became available throughout this period from additional savings,
the need for reserves would be reduced. If these available reserves are not used to
fund priority projects, the projects will be eliminated, delayed, or will require debt
financing, which is more costly than using funds on hand. This is a one -time occurrence,
16
required due to extenuating circumstances, and the General Fund would not be able to
accommodate the same level of capital expenditures in future years without those
expenditures competing with operating resources and therefore services.
Proposals were submitted for two levels of review. First, the projects were ranked on
criteria including whether they were responding to a federal or State mandate,
maintenance needs, or a significant City plan, such as the LUCE. The highest scoring
applications comprised the initial list of funded projects. Remaining projects were then
evaluated based on the following criteria:
• Obligations (pending contracts, designations, ordinances, grant match)
• Revenue generators
• Safety, loss and liability
• Other important projects
All requests were evaluated by the CIP Committee to determine if funding could be
decreased or deferred. The recommended budget for the General Fund is $55.8 million
and would fund 53 proposed capital projects. The proposed Citywide capital budget
consisting of projects from all funds is recommended at $191.7 million and would
provide funds for 142 capital projects. The Proposed FY 2012 -14 Capital Improvement
Project Budget is attached as Attachment D.
Operating Contingency
The General Fund fund balance as shown in the June 30, 2011 Comprehensive Annual
Financial Report (CAFR) includes a capital and operating contingency reserve that is
equal to a minimum of 15 percent of the General Fund revenue - supported budget. The
reserve amount was increased from a minimum of 10 percent of the General Fund
revenue - supported budget as of June 30, 2011. This increased reserve is viewed
positively by rating agencies and also puts the City in a stronger position to address the
elimination of redevelopment. The fiscal policy regarding a 15 percent capital and
operating contingency is embedded in the Biennial Budget document. An amended
policy that will be brought back to Council for adoption along with the Proposed Budget
changes on June 12, 2012, is attached as Attachment E.
MA
Human Services Grant Program (HSGP) Changes
The Human Services Grants Program (HSGP) provides non - profit organizations with
predictable multi -year grants for program operation and targeted one -time capital
funding. Attachment F summarizes the proposed FY 2012 -13 changes, the second
year of the current four year funding cycle. Highlights of the proposed changes include:
a 2.5% COLA for grantees, strengthening of Good Neighbor Agreements for all HSGP
recipients, operating and capital funding to complete the service delivery transition from
the City to WISE & Healthy Aging for older adults /senior services and a last chance
agreement for funding for the Pico Youth and Family Center to ensure accountability for
public funds along with focused service delivery to the most vulnerable gang involved
youth ages 16- 24. A detailed summary regarding the PYFC, including the rationale for
the PYFC funding recommendation, is described in detail in Attachment G.
Financial Impacts & Budget Actions
Staff will return to Council on June 12, 2012 to recommend adoption of the FY 2012 -13
Proposed Budget.
Prepared by: Gigi Decavalles- Hughes, Director of Finance
Lnima r of rmance
Forwarded to Council:
Fes. i< i r,
Rod Gould
City Manager
Attachments:
A: FY 2012 -13 Proposed Budget Revenue Adjustments
B: FY 2012 -13 Proposed Budget Expenditure and Balance Sheet Adjustments
C: Position and Classification Adjustments
D: FY 2012 -14 Proposed Biennial Capital Improvement Program (CIP) Budget
E. Amended Fiscal Policy
F. Human Services Grant Program (HSGP) Changes
G. Human Services Grant Program (HSGP) Changes - PYFC
1H
Attachment A
FY 2012 -13 PROPOSED BUDGET
REVENUE ADJUSTMENTS ($ in thousands)
Deportment I Description Amount
GENERAL FUND
City Manager $ 72.1
Administration Redevelopment revenue loss (207.0)
Office of Sustainability and the Environment Plan check and landscaping fee revenue 279.1
Finance $ 4,570.6
Business and Revenue Operations Additional property taxes - Redevelopment Agency dissolution 1,800.0
Aircraft taxes (38.0)
Business License tax 700.0
Delinquent taxes (0.5)
Public Safety Augmentation Fund (PSAF) 95.1
Real Property Transfer tax 303.0
Sales tax 731.0
Secured taxes 1,052.2
Statutory Pass Throughs (314.5)
Transaction and Use tax 822.0
Transient Occupancy taxes 1,326.0
Unsecured taxes (82.0)
Utility Users tax (130.9)
Vehicle License Fee (VLF) swap 278.3
Vehicle License Fee (245.7)
Redevelopment interest loss (1,789.0)
PERS prepay discount 1,000.0
Business License Processing Fee (673.4)
Administrative Indirect charges (263.0)
Parking Operations Parking -
Information Systems $ (200.0)
Administration Revenue transfer to Broadband Division (800.0)
Broadband Revenue correction and transfer from Administration Division 600.0
Planning and Community Development $ (1,009.4)
City Planning /Development Review Redevelopment revenue loss; Development Agreement Entitlement process
and Pre - submittal Review revenue _ (276.4)
Community and Strategic Planning Redevelopment revenue loss (507.3)
Building and Safety Redevelopment revenue loss (225.8)
Police -- -- $ _ -- (725.0)
Administrative Services _... Parking. citations _. (725.0)
Fire $ 340.0
Administration Fire Safety Officer assignment fee and external training revenue 340.0
Community and Cultural Services $ 6,8
Administration [Sports development revenue loss (151.5)
Community Recreation __. _ leagues and outdoor facility permit fees 158.3
Library . _.... _... _. _ 1 (175.0).
Administration and Facilities State Library funds elimination 1 (175.0)
1 o14
Public Works
Engineering
Architecture
Housing and Economic Development
Administration and Redevelopment
Housing
Attachment A
$ (1,281.3)
Redevelopment revenue loss - position reimbursement (629.9)
Redevelopment revenue loss - position reimbursement; correction to
position reimbursement for enterprise fund capital projects (651.4)
$ (2,864.7)
Redevelopment revenue reduction and Santa Monica Place parking revenue
move to parking operations (1,609.2)
Redevelopment revenue reduction and Affordable Housing Partnership
Non - Departmental $ 696.4
All Redevelopment successor agency reimbursement (Redevelopment
10bligation Retirement Fund) 1 696.4
TOTAL GENERAL FUND
2of4
$ (569.6)
AttachmentA
Department Description Amount
OTHER FUNDS
HOUSING FUND (12)
Housing and Economic Development i I $ (790.6)
Housing Services Housing and Urban Development allocation reduction; correction to reflect
Serial Inebriate grant In Miscellaneous Grants fund _ (790.6)
LOW AND MODERATE INCOME HOUSING (15)
Housing and Economic Development $ (14,568.0)
Housing I Redevelopment set aside funding loss (14,568.0)
DOWNTOWN REDEVELOPMENT (16)
Housing and Economic Development $ (632.9)
Administration and Redevelopment jRedevelopment revenue loss _ (632.9)
EARTHQUAKE REDEVELOPMENT (17)
Housing and Economic Development i j $ (19,809.9)
Administration and Redevelopment IRedevelopment revenue loss _. (19,809.9)
OCEAN PARK REDEVELOPMENT (18)
Housing nd Economic Development $ (1,039.8)
8 p
Administration and Redevelopment Redevelopment revenue loss �._ (1,039.8)
COMMUNITY DEVELOPMENT BLOCK GRANTS (19)
Community and Cultural Services
1 $
1,005.7
Human Services
Prior year allocation increase and 20 percent FY 2012 -13 funding reduction
1,005.7
MISCELLANEOUS GRANTS (20)
251.5
$
(3,759.8)
City Manager
Community and Cultural Services
$
301.2
Office of Sustamabdity and the Environment
New Southern California Edison grants; reduction to Department of Water
;operatingin_FY 201213
Resources and Used Oil grants
AIRPORT (33)
101.2
Community and Cultural Services
Public Works
$
(470.1)
Human Services
(Serial Inebriate grant move to Housing and Economic. Development
_.
(470.1)
Library
I $ -
(41.7).
Administration and Facilities
State library funding loss and Library staff training grant move to external
management
:..
�....
(41.7)
Public Works
_. _.....
$
(3,141.4)
Engineering
(Palisades Bluffs reduced scope of work; deleting Bike Transit Center and
j
Recycled Tire grants
!
(3,141.4)
Housing and Economic Development
$
(207.8)
Housing
_...I HOM E grant reduction _..�
__.
(207.8)
CITIZENS' OPTION FOR PUBLIC SAFETY (22)
Police_
$
120.0..
Administrative Services _.
�Additional funding _
120.0
RESOURCE RECOVERY AND RECYCLING (27)
Public Works
$ 251.5
Resource Recovery and Recycling
Advertising (refuse trucks), transfer station and rental revenue
251.5
CIVIC AUDITORIUM (32)
Community and Cultural Services
I $ 1,142.9
Civic Auditorium
I Event, parking, and concession revenue related to the Civic Auditorium
;operatingin_FY 201213
.1,142.9
AIRPORT (33)
Public Works
... _..
j$ (145.7).
Airport
_
Hangar fees, rental and other revenue decrease
(145.7)
3of4
AttachmentA
Department Description Amount
Public Works
(584.8)
Cemetery
Casket, marker, flowers and other revenue decrease _
(584.8)
BIG BLUE BUS (41)
Big Blue Bus
Transit Finance and Grants
_
_. $
jAdvertising, soil remediation revenue decrease; discontinued Charter
(1,054.4).
service
(1,054.4)
SELF INSURANCE, COMPREHENSIVE (56)
_....
Non-Departmental
_.. _..... _$
(243.2).
Comprehensive /General Liability Auto
General Fund contribution decrease related to Risk Management position
_.
(deletions
(243.2)
TOTAL OTHER FUNDS
$ (40,109.1)
B
1.
4of4
FY 2012 -13 PROPOSED BUDGET
EXPENDITURE ADJUSTMENTS ($ in thousands)
GENERAL FUND
Attachment B
Department
Description
Amount
City Council
$ 300.3
City Council
Council Discretionary Funds
300.0
Medical Trust Adjustments
0.3
_.._.__
City Manager
Community and Government Relations
Reduction for Community Education related to redevelopment
Monitoring and expansion of the landfill gas control system; position related
Lt
Office of Sustainability and the Environment
changes
Medical Trust Adjustments
Records and Election Service
$ 0.4
Multiple Divisions
Medical Trust Adjustments
0.4
Finance
( $ 83.1
Budget
Position Related Changes
8804
Administration
Position Related Changes
(799.3)
Medical Trust Adjustments
2.0
City Attorney
($ 1.4
City Attorney
Medical Trust Adjustments
1.4
Human Resources
$ 313.2
Administrative Services
Intern program
52.0
Employment and Organizational Development
Position changes: new position and firefighter recruitment
165.5
Employee Relations and Benefits
Unused prior year funds
95.0
Multiple Divisions
Medical Trust Adjustments
0.6
Information Systems
$ 499.7
Administration
Position changes
(136.6)
Systems and Network
Position changes
117.5
Software Systems
Position changes _
(207.3)
Support Services
Position changes
(100.8)
Web Development
Increase in Contractual Services
65.0
Broadband
Position changes, Fiber Optic capital project move to operating
760.6
Multiple Divisions
Medical Trust Adjustments
1.3
Planning and Community Development
$ 63.1
Code Compliance
Homeless Emergency Allocation
10.0
Traffic Signals
Traffic Control Equipment
50.0
Multiple Divisions
Medical Trust Adjustments
3.1
Police
$ 1,708.1
Administrative Services
Reduction in Liability Insurance
(251.9)
Operations
Overtime Budget and Reduction for G.L. Insurance
2,009.4
Special Enforcement
Budget Adjustment and medical cost adjustment
(28.8)
Criminal Investigation
Medical cost adjustments
(26.5)
Multiple Divisions
Medical Trust Adjustments
5.8
Fire
$ 314.2
Fire Prevention
Overtime Adjustment for Fire Safety Officer Assignments
289.7
Training
Training
20.0
Multiple Divisions
Medical Trust Adjustments
4.4
1o15
Attachment B
Department -
Description
Amount
Community and Cultural Services
$
(133.9)
Human Services
Position Changes
(142.0)
Public Landscape
Position Changes
(26.1)
Community Recreation
Position Changes
28.2
Multiple Divisions
Medical Trust Adjustments
6.0
Library
$
75.9
Administration and Facilities
Position Related Changes
8.1
Information Management
Position Related Changes
18.0
Reference Services
Position Related Changes
38.4
Public and Branch Services
Position Related Changes
9.0
Multiple Divisions
Medical Trust Adjustments
2.5
Public Works
$
(266.9)
Maintenance Management
Position Related Changes
(272.6)
Multiple Divisions
Medical Trust Adjustments
5.7
Housing and Economic Development
$
0.9
Multiple Divisions
Medical Trust Adjustments
0.9
Non Departmental
$
338.3
All Other Transactions
Santa Monica - Malibu Unified School District Joint Use Agreement adjustments
and Measure Y
339.4
Debt service: public safety bonds and 2332 Michigan
1,166.4
Loans /transfers to Airport, Cemetery, Civic, Pier funds
(627.1)
Retirement paydown savings
(640.0)
All - Interfund Transfers
Adjustments to transfers for HOME and redevelopment funded position
99.6
TOTAL GENERAL FUND
2 of5
for emer¢encv vouchers - account set uo in
Attachment B
Department Description Amount
OTHER FUNDS
CHARNOCK FUND (05)
Public Works $ (20.9)
Water _ _..ICorrection- Transfer to Water Fund _ (20.9)
CLEAN BEACHES AND PARCEL TAX FUND (06)
1
':. $
Public Works
I '', $
110.4
Engineering
lAdditional testing services and interns
110.4.
BEACH FUND(11)__.
0.1
Community and Cultural Services
$
0.4
Beach Maintenance
Medical Trust Adjustments
0.4.
HOUSING FUND (12).. _.
__... _.... _..... _.. ,
All - Interfund Transactions
Non - Departmental
$
(21.7)
AII - Interfund Transactions
Interfund transfer reduction to Miscellaneous Grants for Serial Inebriate Grant
(21.7)
EARTHQUAKE REDEVELOPMENT (17)
Housing and Economic Development ! $ 4,065.0
Administration and Redevelopment _ !SMMUSD annual payment from RDA- budgeted as debt service 4,065.0
COMMUNITY DEVELOPMENT BLOCK GRANTS (19)
Community and Cultural Services i , $ 275.2
Human Services _. _., For public service and capital projects 275.2
MISCELLANEOUS GRANTS (20)
City Manager _.
Office of Sustainability and the Environment
Community and Cultural Services
Human Services
Library
Administration and Facilities
Non - Departmental
AII - Interfund Transactions
California Edison and Used Oil Recycling Grants
A projects
grants
transfer adjustments: from 12 Fund for Serial Inebriate Grant, HOME
CITIZENS'OPTION FOR PUBLIC SAFETY (22)
Police
Administrative Services Additional funding
BEACH HOUSE FUND(24)
Public Works
Beach House Maintenance
Community and Cultural Services
Beach House Operations
Medical Trust Adjustments
(Medical Trust Adjustments
$ 411.0
$ 315.3
315.3
$ 75.8
75.8
$ 19.0
19.0
$ 0.9
0.9
WATER FUND (25) _.
120.0
':. $
120.0
_... _.._ $
0.4
$
0.2
Water
0.2
$
0.1
Water
0.1
WATER FUND (25) _.
_ _.... _..
_..... _
':. $
3,159.4
Public Works
$
3,122.4..
Water
Water Purchase, ground water remediation contract and other corrections
3,122.3
Water
Medical Trust Adjustments
0.0
Non - Departmental
$
37.0
All - Interfund Transactions
Landfill gas control system contract expansion, decrease for staffing changes
37.0
3 of
RESOURCE RECOVERY AND RECYCLING (27)
Public Works
Resource Recovery and Recycling
Resource Recovery and Recycling
Non - Departmental
All - Interfund Transactions
PIER (30)
City Manager
Office of Pier Management
Office of Pier Management
Police
Harbor Unit
Housing and Economic Development
Pier
Pier
Non - Departmental
All - Interfund Transactions
Public Works
Wastewater
Wastewater
Non - Departmental
All - Interfund Transactions
Services
Non - Departmental
City Manager
Airport
Public Works
Airport
Airport
Non - Departmental
Non - Departmental
Attachment B
Itfon
Amount
$
923.7
$
940.8
of expenses from capital to operating budget; alley clean up program and
changes
938.2
Trust Adjustments
2.6
$
(17.1)
;as control system contract expansion, decrease for staffing changes
(17.11
Position changes: position transfer from Airport Division; division move from
Housing and Economic Development
Medical Trust Adjustments
Medical Trust Adjustments
Position changes: division move to City Manager
Medical Trust Adjustments
Revised City of Los Angeles rates, debt service
Medical Trust Adjustments
for
in FY 2012 -13
Division Budget transferred to Public Works
Division Budget transferred from City Manager; Airport visioning process
Trust Adjustments
from
and expansion of the landfill gas control system; position related
4 of
$ 2,097.7
2,097.6
0.0
$ 0.2
0.2
$ (1,532.7)
(1,532.9)
0.2
$ 1,074.9
$ (599.2)
(599.9)
0.6
$ 23.1
23.1
1,155.0
$ 231.4
231.4
$ (370.4)
$ (3,725.9)
(3,725.9)
$ 3,855.5
3,855.1
0.4
$ (500.0)
$ 28.9
28.9
Public Works
'Staffing
Cemetery
Changes
Cemetery
(Supplies cost adjustments related to lower revenues
Cemetery
Medical Trust Adjustments
Non - Departmental
200.0_
All - Interfund Transactions
_. Transfers from General Fund (Loan)
BIG BLUE BUS (41) _ _.
_....
Big Blue Bus
0.9
Multiple Divisions
jAdjustments to line items
Transit Executive
Medical Trust Adjustments
Non - Departmental
j
Interfund Transactions
Eliminate downtown parking shuttle service due to low ridership
FLEET MANAGEMENT (54)
Public Works
Fleet Management
�IAdjustment for debt service
Fleet Management.
Medical Trust Adjustments
RISK MANAGEMENT (58)
Attachment
$ (260.4)
$ (91,2)
(68.7)
(22.8)
0.2
$ (169.2)
(169.2)
5 ots
2,649.0
2,634.9
14.1
$
200.0
200.0_
i
$
7.6
6.7
0.9
5 ots
AVUNmen[L
POSITION AND CLASSIFICATION CHANGES FY 2012 -13 PROPOSED BUDGET
DELETE
ADD
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9T`A
in
ISO
ISO 2480 - Cam'a's .dband 1.0
BroatlL¢nd Program Andyat
Newpossin
1.0
:. nom
160 I244D- Spate and Natwnda LO
Systems Arsryet -Obmry S)5tama
160 2nD - Systems antl Ned,aft .0
Lead Sysramc Analyst -Ubmry Systems
Tire change cap, achron,
54%
in
ISO ":245a - SOMxre Syntems 2.0
Daacbasa AtlmltrapWr
160 ',20D- Scenario Syddran 1.0
Ismancr Aaaw
NewpmNOn
-ta
!- 1291300
an
ISO 12450- Soflxare grand- 1.0
Solnare Sysrd. AMSet- HR?eyr011
ISO '3460.6oTrere Sri 1,p
ILeur Sstems Anent -ERP
Tole change rearpanlzetlon
ISO 12460- SU'part Sarvlcn 1 1.0
Support SeM[a Technklan
ISO 12460- SuppaR Sarvlua 1,0
AtlM perche Analyrt - ISO
TM ctmnga raoryanlmtlan
•204
an
ISO 12460- SU%wrl Sarvlcea LD
Compdar 6arvlme6Podapat
ISO ':2440 -graded, and Natwelu 10
Compdar 6.'ear 6podella,
Olvidon change - recrgaM¢atlon
Ob2ry 16130- Adminktatlen and Faai 1.0
Land handy SaMws More
Library 16130 - Adrinl¢batlon antl Facirl to
Ubmry SeMma Moor Sucervkor
Reddrofteon
1AA
library 16130 - AdminlaVatlon antl FadMes 1 0.5
SraRpa6tant 1l
Dbary 18130- Atlminl¢Datlon antl FadlNas 0.5
Ubmry Assodr411
Retlasslflcatlon
311
an
Ubmry '5140 Infeerribe Management 20
�Ubrary Conant
Ubmry 16140 - IneonnaAOn Management 20
up. ry... 111
Tire change - no calarylnaease
library 6240 - IMermatlen ManapameM 3.5
ISIaOAss®hntll
pbnry 16140- Ineortnadon Manapamant his
Llbary Asslstad ll
Ratlae¢Iflallon
2]148
an
LI6ary 6150 Reference 6errces 1.0 Illbrary
Aakrant
Ilbary ''.6150- RNerenm Services 1.0
11bhrry AUIRaM 111
9tle change - a. salary lnaeme
llbray 6160- Rafamnca Services 9.5
6taTfwlataM I
Ob2ry 16150- Re(eanu Sarvlces 9S
Llbnry Asdoppr 11
Rod ... 11c non
tlb2ry '.6180 -PuNic and Bad Services iA
library ASOMan[
Obrery 16160- PUdI[antl Branch Servlaes 1.0
Llbary Aeadearar IN
Title change no salary Increase
or
IlGary 61W- pudlcand BnnM 6ervltts 6.0
Sbtt PSdstantll
Gbary IB15D- Re(erenm 6vrlca 6.0
Uhmry ASdstant 11 -
Redadactan
ZW
..a,
POSITION AND CLASSIFICATION CHANGES FY W12 -13 PROPOSED BUDGET
DELETE
ADD
REASON
ti
t
Puxo
mM
plwl¢a
fe",fl
rovndxmve
o¢Pr
mane¢.
044
':, comm,
pddmeni
PN��x ...
xerPTx xseu,.
CWNOE CHANKNE
POD
(onto- Transportation Engineering and Management DM¢lon
1,0
TranspoRatlon Managamen[ano Engineer,
Maaza
POD
4160- Trandermaron Engineering and Management OWlslon
1.D
ICky TremC Engineer
TNe change he as ay
PCD
'.2650- Admireaaton
1.0
Spenal PmjecM Engineer
POD
4160- Tar,mmomm En0lneedng and Management DMalon
1.0
!Sdadar Pmlee4 Engineer
Dh ion clung. -new dairo
al
POD
'.2650- Adminlsttatlon
1.0
Trenupartam Engineer
POD
14160- Tanspcaation Erglmmi and Management Division
1.0
Transponder Engineer
Cnradeerga- newdvblen
to
POD
36W0 edminle[atlon
1.0
Tansceaatlon Engineer
POD
'', 4160- Tansperhrdon Engineering and Management DlWSlen
1.0
Transporter- Erpreer
Damian change -new dlvWOn
ch
POD
2650- Atlminletracin
I.0
Tren,oratl <n Demand Pmgam Manager
POD
4160 - Tampoaetlon Enhanced, and Management Damon
1.0
Trenepora6on Oemand Program Manager
Doan g, change nand dlvhl <n
POD
'36511- AdminleachUn
1.0
Tramponetl <n Management Coordinator
POD
'': 4160 - Tramportari Engineering and Management Divlalon
1A
Trenuparption Management COOrdnetor
DWblon change new 0lveram
or
POD
MR- AtlminWre4en 1
1,0
ITransportation Management SpetlWlrt
POD
14160- Tre .... her Ran Engineering and Management Doi
1 1.0
TamFOremon Management Straight
OIV6loncam, haw NVW<n
PCO
126ID- COmmunlry and cameoglc Planning
1.0
Tarrsporahon Planning Tichnldan
POD
1. 4180- Tnnsportatlon Engineer., antl Management Orvklon
1.0
Tamporta6on Planting loaM1nldan
OIV6lan change -new tllvle <n
POD
12670 - Community and gathered Planning 1
Ps
their aidgenh[ III
POD
4160- Transportmon Engineering and MarmgemeM OWlslon
O.5
SIaR ASelsaMlll
Dlvelon Made new olvl¢lon
al
PW
''.4@0- MNMerded Man agamaM 1
1.0
Warehouse OpemYOns BUpervb<r
1
Orel. poaNOn
-1.0.
4470
I nd
PW
14820 Maintenance Management
20
StorekeayrI
Care ps,Man
,-20
40,w
1 11
PW
4r180- Owtedal Road. Nedim
f.0
Fadlltla¢Maln[anance Manager
PW
1462I- Poole, MaMananw AnalnlstaWn
LO
1norlw MalMatanca Manager
Dlvlelon change - morganWtlon
or
PW
4210 Blmet Maintenance
tp
Street and Flttt Servlcm Manager
PW
0211 - 6trat 8 Fleet Atlminlamatlon
1.0
SlreM and Fleet Service Manager
Dlvlaion charter - re<rgenlmtlon
-'
or
PW
:4840 - Fight - Management
1.0
Fai Supervl¢or
PW
':4523. FadINe¢ Management
1.0
Fadli SUPorvlwr
OlNelon change malrinlceri
al
PW
':a.- FadWes Management
.a
FaWMes Supervisor
WJ
'i4528 -Foali Management
1A
ladle - Su pervlaar
Division care re<rgaNmtl<n
al
PW
1.4210 - Street Malntemnce
1.0
Srma Maintenance Supelnament
%N
''4212- Stradelalramand
1.0
Street Maintenance 8upe ntenden[
pvlslon cM1ange- reargaNmtlan
m
Pinar
ON MNMenanm Management 1.
1.0
�CIVII Engineer
FW
4030- ArcM1lleadure Standard
1 1.0
Gall Englnem
Dogrinc her ge- re <rgaabroad
-'
an
PW
14620 - Memodanw Management 1
1.0
Sc Admin Anaryat- Maintenance Mg[
PW
4211 - Street it FleeAdminlsVa4on
' 1.0
S[Admin Analyst
Oivisloa cher ge ....nWfl <n
al
PW
'4020 - Maintenance Management
1.0
Adminlatard, SaTPS¢wlant- Maln[M01
PW
4521- Faclllllec MdM n<e dam in smadon
1.0
AdminlafraWa SWttPwi¢fant
ONklon change morganimdOn
al
PW
',4020 Maintenance Management
10.0
Trades Imem
PW
4523 -Faccl xManagement
10.0
Tratln[Mom
Olv6lon change morgareaden
da
PW
4840 - Fedlltlee Management
LO
AdminhlaEVe Anely6[ Maintenance Management
PW
'A621- Fatlgtlee MCromme 1. Adamommen
'. 1.D
AGMnlatmtive Anryn[
Title cM1ange roergenWtlOn
w
PW
_
DPW
_.
pW
PW
pW
PW
PW
_�___
PW
PW
PW
PW
PW
drag 1
.rand .rand.
4210 @re et Melntenen<e
4210 Stteat Malnlerano
42I0 -Streal MtlMenann
__
4210 -Shen MNManan. '
_
0210 S1reM MalManan.
4210 -Sleet Mainenance
4310-Street Maintenance
rand__
0210- 9ree[Malntenaxe
0210 SP [M I b e
4210 Gtr et Menteranda,
41160 -Theffictoreardidend
.an Tary10pratlns 1
2.0
t0
3.0
1.0
1,0
f.tl'LOncre[e
qA
1.0
1.0
1.0
1.0
6.0
1,0
Malntenanm Warner I- Asphalt
Matriarch. Woman ll AspM1att
d
COnaele Flnhher
gephaMCrew Leatlar
Coretm.on Worker IPW
CmwLaer
EgarymanlOceratorll
gtlminlGraWe Pnary¢[
ShttPZ¢¢tant ll
gractMadnotmenceSupordsor
morlaccorecloraccor
Thaft Pioneer
Lead TreMC Palotm
Pi
PW
PJJ
PW
PW
PW
PW
PW
PW
PW
PW
PW
14212 - Street Maintenance
4212 - Slrwl Malnlananca
0312 Street Mainenance
4212 Shee[MalManance
42R -Sbeal MalMenanae
14213 -StreM MelMenanw
0313 6treH MalMenen.
4311- SlrerteFleRAEMnletretlon
4211 Short &Pact Atlminlrtetlon
1212-Starethdrentromance
4212 radent M Iime
4213 Chair 8 a ¢ and M do gs
QD gacht Slgn %nd MaMngs _:
2.0 'Mchormane
LO
30
mD 'IAaphaM1
10 ICOns4uNOn
1.0
40 '',EpWpmanl
' 1.0
IO
1.0
1.0
60
1D
Wonder l -Wphatt
Maintenance Warner ll - Mphak
Connele Flnkher
Ctew Leader
Worker
Concrete Crew Leader
Opam[<r 11
AtlminMrAVe Marys[
SbltpsslManf ll
Come haudgm S pe Idor
P dl a Wanda I ,
Trend Palmer
Lead Tindal a PalMer
Olvlel <n change morganaticn
_
11
m
or
an
or
or
w
1 a�.IPW
1 al
w
m
OMalan Mange rmaganlxatlon
Olvld<n change - reorganlzadon
Olvlcan change - reorganlzahon
-
-
Dlvlelon change - re <rganWtion
gWaion Range marganlzatlon
-'
-=
DlWdion change re<rganlzatlon
-
gvylon cM1ange rtearyarimtlan
Divi¢IOn charge - reargaMaWn
Divialon change reargaNatlon
Divkloh change reargeNmtl <n
DNI¢IOn change reorytchomean
D'.- change recmendreacn
-'
-
-
-'
-
-
-
ApaMmaaa[
POSITION MD CLASSIFICATION GRANGES F 201213 PROPOSED BUDGET
DELETE
ADO
REASON
Nr1E
peer
plN.lvn PoSrnpHtletE
o d poamDNTnLE
per ElNabn ',..
aWwavogagoN
EI
.Upd
IaF7F
__
.localE
al
PW
g6E0 TrzX' Op 2tl s
2.0 P M gMater Ta M1 Idan PVJ 4214 PaMng Meters I 2p PaMng Mate T M1nlelan
DM¢IOncM1ange- recrg3nlmtlan
'
or
pW
460 -TraRC Opwatlpn¢
1.0 '.Lmd PaMng Meer TecM1nlaan PW 4214 -PaMng Me[em iD Leatl PaMlg Mater TacM1nldan
pNklon cM1ange- raorganWtlan
m
PW
pW
48d0 F IIM M gamen[
ged0 FaUIMe¢Manageman[
1A F fql M rrten 5 p tl to b nt FW 4323 FadlNesM prnenl 10 F mac Ma [a b patlM dart
�! 1.0 Fa lNas Maintenance Contracts gdminlabalor PW d32i- Fee IIMa¢Management t0 FaWma Ma nbnanca CaMav4AGminwYra[or
Oraclon charge - hool.nWtlan
m
ONISIOn JIanOe re0rganvatlon
or
PW
4840 Pacheco Marragendont
t.p pNky CrewL atler PW 0.523 Foo was maragemom 10 El dtl ICrewL d
Olvlalan cM1ange- reoryan¢etln
GW
4 dfe M ga a nt
1.0 % b Cew Le der PW 4323 F GIHI M g re 10 PI ea CewL tl
OIVach change rooganfla tl n
al
FW
Iro M ae enl
t.0 IIC Lead., PW 4523 FdIM M g M 10 HVgCC wL der
01vlJan[ harp.- rewganlzatln
al
PW
dO Ma ..... re
2.0 WAC T.chnldan PW 4523 - Faplkea Management 20 INAOTechrldan
Dlvlslen Cban, remganlxaben
or
PW
_
IgagO PodlUles Management
1.0 Caryenter CrewL etl %N 4533 Fao]Wm Managemerrt 10 Cre,,cre.rCraetLoode,
Olvlslon change raorganWben
n
PW
4S40- FadlNx Management
6p ElectliUan ll PUJ 4523 FadlNa Management 60 ElecNdan It
Dlv6on change - morganlmtlon
-
m
PW
4040 FaGIMes Management
t0 pJMerCrew Leatler pW 452;. Fadl2ee Management 10 PaIMar Qew Leatlet
plehlon cM1ange raerganlmUan
ai
PW
Ige4p- FadWea Management
_.
j 1.0 SIaHPUI¢Amll PW d521- FaGlltlea MelMenancegdminhtraMn t,0IStaEAVlstantll
Oivislon [bangs recrgiNZaUOn
C
I%N
4340 F rN M yaman[
3.p % b PW 4523 FaUIPoae &Uar.cernerg 30 PI bar
OiVblon charge reoryanimtlan
PW
48MI F fMes ManagamaM
3.0 Caryen[ar PW 4523- FeGIMaa Management 3.0 Carpenter
pWhlon cban0e reoryanlmtlon
al
PW
4510 F OA M y M
20 P to PW 4523 F dIPo c M g M 20 Pointer
plvlslan cM1ange- raoryan¢atl n
PW
4540 Fee IIN M 9 nn M
,p Gm61UR NT di IU PW 443 F W Management 30 G RtlR movalT M1
OWkldn cM1ange- raorgan¢atl n
PW
4080 C 1 dal S M DI 1
q C d IS rvlm S p bM tl M %N 4522 C[ dl 1Se t 0 C[ dJ Se 5 peAM tl t
P"
DOW- change reorganlmtl n
PW
4880 L [ dal S pl On
.0 Cb rotlhl Correa. Ad .or PW 4522 C tod I Se t p C t dJ Co grads Ad IN tM
reor
DIvIs on change ganlzitl n
-
PW
4060 C [ d IS I DIN Ion
ICU tatlM15 Pent PW 4522 C 1 W I6 I 6p C [ tlld SUp
Dlvlelan change reergdnlmben
-
r�PW
�f
m
4800 C t tl114 0 I n _
_.
4660 C 1dIIS I¢ea0'dln
i.p S Atl I lnpNry pn tryt PW 152t F IIItlesM 1 Adnl lNabon t0 5 Adminl batl Pn rysl
_. _
1,0 grryetl M ten WMer PW 4622 Cu¢iWIa15 10 Ab Ua Male mW rm
Dials on cbanye reorgdnlmtlon
MW.n chang...... ganlmtlon
-
-
PW
de80 CMt d ISeMI s011JP
0.0 Cuatcd II FW 4522 Cua1WIN5 90 C d tll 11
Oivislon change - recrgenmllon
-
PW
4000 Lut raWS M aDl Id
320 C N tl I PN 4M C t elal Scro. 320 CuJ d I
Orvblon change reeryartlPatl n
-
-
pW
d080 groaned S."o.c Dl lln
1.0 SbflAasmare 111 PW 452f F..Mac M.Incennnea Ad Ilgnabon 10 SaHPaJ [ant 111
DWI lan change raorganlratlon
PW
PW 4 410 - Reaoprae Re c- RecyJing 10 Malntananm W..,
No ,aI
1.0
42;324
COS
fCOS IMl0 -C'wlc AUdNodam 0.8
eo.m AttendantI
OpeMlonal change
0.8
. Ohm
CCs
ILLS I621p- CIM.AUclrrhm p.6
E-re Adend.ntI
Opelel d.1 change
0.8
31669
CCS
(CCS !.QID- CIVICAUdROtlum 0.6
EveMAllendantl
Opemtlonal change
08
V,.
CCS
CCS '.Q10 -LIve AUdROdum 0,6
EveMApaMBntl
Oeenagnal change
0.4
31885
CCS
CM '6210- Clvi[AUdI 0.8
Evert ACenMMI
Clace.nal change
08
39689
CCS
CCs '6210- CINCAUdllodum 0.0
&.re endaMl
OperadI charge
0e
3'069
aa
LCS
CCS '.6210 -Civic AUdlodbm DO
(Event Abendant l
Gang.
08
39865
ad
CCS
CCs '.6210 - Livic AUdUOdum D.0
Evan[P1[antlantl
OPorJIOnN UIanOe
00
37868
y
CCS
(CCS Q10- Clvl[AUdHOdum D.8
.1.1 endan[I
OPoradonel cM1ange
OB
3T 098
C
A6 MWtC
POSITION AND CLASSIFICATION CHANGES FY 2012 -13 PROPOSED BUDGET
DELETE
ADD
REASON
Y53Y�S�'3/
�«rL4k�ck��tiry /4 {tt4tk3?�i1�I.
D.1
dwlcn
rosmpxmtE
D.w
prvlm>n
Ptl^
'. 1eFT9
apmwn mlF
PnoxcavRE N
xEr FlE xErsu...
CWWDE CMMIDE
CCS
'CCS
'6310 -GVIC AUdbrum
1.0
Even[PEenEam ll
Opemuonal cMnOe
1,0
56.W7
CCS
CCS
631D- GVICAUGOtlum
p,e
EYeMArtentlan[I
Opuatlonal ch....
p8
.Y1B50
PW
'.6410- Cemetery
ip
ICemetery Crew Leatler
&l.- -P.,.,
80- Cemery
1.0
eme Buei — lM
.610- Cemeery
1.D
AtlmNntie AasPW - emetery
New pmYOn
11 ,412
FI enco
T1Bp -Rhk MenegamanVAtl I I M1atlan
Lp
Oe001ry Gelma Atlminlatn[ar
'.
I
1
Oele[e pasltlan
-1.0
-8T 8`A
Flnanm
3390 RSk Manapeman.ft,W.tie
1.0
SpR PnMentll
Oelete p wwl
-y,0'.
S{691
rvdP: smorymae aeneelneWaa lanve ewe.
TOTAL
s2,2 FTE' ..67,205
6' ,
_;
City Council
Richard Bloom
Mayor
Gleam Davis
Mayor Pro Tempore
Robert Holbrook
Kevin McKeown
Pam O'Connor
Terry O'Day
Bobby Shriver
Executive Management
Rod Gould City Manager
Elaine Polachek Assistant City Manager
`��y�
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.
s"Al
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,
City Manager's Message
CityManager's Message ............................................................................... ..............................1
Capital Improvement Program
ProgramSummary ........................................................................................... ..............................3
CIP Major Capital Improvement Projects .................................................... ..............................7
Guideto Project Details .............................................................................. ..............................1 1
FY2012 -14 Capital Improvement Program Proposed Budget ......... .............................13
CIP Summary— Appropriations by Fund ...................................................... .............................23
CapitalProject Details ................................................................................... .............................25
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I am pleased to submit the Capital Improvement Program (CIP) Proposed Budget for FY2012 -14. This
budget funds the City's highest priority projects, fulfills commitments to the community, and maintains
existing infrastructure with limited capital resources.
Santa Monica's strong economy and diversified tax base has allowed the City to recover more quickly
from the most recent economic downturn, as compared to many other cities in the State. However, the
loss of redevelopment funds has more than offset this growth and limited the capacity of the CIP
program. Several priority projects previously funded with redevelopment funds required the City to
seek alternative funding to maintain these commitments.
Stringent planning and prioritizing of projects became essential as staff considered the large number of
capital projects submitted for consideration. Improvements made to the capital budgeting process
and the one -time use of a $12.5 million capital reserve has enabled the City to move forward with
projects originally anticipated to be funded with redevelopment funds. To prioritize capital projects and
maximize the use of limited resources, the CIP Committee subjected project applications to numerous
evaluations and rankings to ensure that the proposed projects best reflect the current priorities of the
City as a whole.
This proposed biennial Capital Improvement Program budget will ensure that Santa Monica's
infrastructure continues to be maintained and improvement projects will be constructed to the level
and quality that its residents and businesses have come to expect.
Thank you
Rod Gould
City Manager
14
NE,
jwA
Awl
IA
FY 2012 -13 through FY 2016 -17
The City of Santa Monica annually develops a five -year Capital Improvement Program (CIP). An
interdepartmental CIP Committee reviews CIP application forms and prepares funding recommendations for
the City Manager. This budget period covers FY 2012 -13 through FY 2016 -17. In developing the
program, ongoing capital needs are funded from ongoing revenues while one -time projects are funded with
one -time monies. Although the program spans five years, only funds for the first year are approved and ap-
propriated as part of the budget process and funds for the second year are approved.
In the past, redevelopment monies funded many of the City's large capital projects. The dissolution of rede-
velopment has required the City to take a more strategic approach in project funding and development.
Capital projects previously proposed to use redevelopment funding, plus new capital requests and projects
approved in previous budgets, were all reevaluated in the context of the new reality of a substantial reduc-
tion in capital funding. Four of the strategies applied in reviewing capital projects were:
• Highest priority projects were identified.
• Alternative funding sources were identified.
• Project scope of work was reduced or eliminated.
• Capital projects were deferred to budget plan years FY2014 -15 through FY2016 -17 or beyond.
Definition of Capital Projects
The Capital Improvement Program is a five -year financial plan for the acquisition, expansion or rehabilitation
of land, buildings and other major infrastructure. Projects included in the CIP budget are those with costs in
excess of $50,000, with a useful life of more than three years, and involving Public Works construction.
CIP Policies
CIP policies provide a consistent framework for identifying and financing projects.
General Policies
• The City will annually plan for capital improvements for a multi -year period of time. The Capital
Improvement Program will incorporate City Council priorities, long -range community objectives, and
projects which will improve efficiency in City operations.
• A current inventory of the City's physical assets, their condition, and remaining useful life will
be maintained.
• The City will maintain all assets at a level adequate to protect the City's capital investment
and to minimize future maintenance and replacement costs.
Financial Policies
• The City will identify estimated capital and operating costs, and funding sources for each
capital project recommended to the City Council.
• The City will seek grants and other intergovernmental assistance to finance only those capital
improvements that are consistent with the Capital Improvement Program, and where the operating
and maintenance costs have been considered for inclusion in the budget.
• The City will only enter into long -term borrowing to finance capital improvements when annual debt
service payments can be financed from current revenues.
3
Y Capital projects that are debt - financed will amortize the debt over a period of time not to exceed the
expected useful life of the project.
Budget Process
The CIP budget process is a five -year planning cycle, updated biennially, and facilitated by a CIP Committee.
Project requests are submitted by application and reviewed and evaluated by the CIP Committee. Capital
budget recommendations are presented to the City Manager and to City Council for approval.
Budget Changes
Changes were made to the budget process to incorporate greater coordination between planning and
available funding, and to ensure that limited resources could fund priority projects while maintaining the City's
existing infrastructure.
• A biennial budget process was implemented for the Capital Improvement Program in the alternating
years from the operating biennial budget.
• The CIP Committee was comprised solely of Department Heads.
• Applications were ranked and approved by the departments.
• Capital projects identified as highest priority to Council and the community were afforded the highest
rankings.
• The CIP Committee evaluated and ranked the remaining projects and was tasked with approving
those projects that best reflect the current priorities of the City as a whole, fulfill commitments made to
specific neighborhoods, and maintain existing infrastructure.
• A zero -based capital budgeting process was implemented to ensure that budgeted funds would be
encumbered to contracts or spent within the two years of the biennial budget. Capital funds not spent
or committed at the end of the budget cycle would be reallocated.
• Projects not considered a priority were postponed or terminated.
• Examining existing capital project budgets for unallocated budgets would free up funds in previously
budgeted capital funds which could be reallocated based on the City's current priorities and another
project's ability to use the funds immediately.
Proposals were submitted for two levels of review. First, the projects were ranked on criteria including whether
they were responding to a Federal or State mandate, maintenance needs, or a significant City plan, such as
the LUCE. The highest scoring applications comprised the initial list of funded projects. Remaining projects
were then evaluated based on the following criteria:
• Obligations (pending contracts, designations, ordinances, grant match)
• Revenue generators
• Safety, loss and liability
• Other important projects
All requests were evaluated by the CIP Committee to determine if funding could be decreased or deferred.
4
M, ..
Ip
Expenditure Trend
The Citywide CIP Proposed Budget for FY 2012 -13 is $118.7 million. This represents a decrease of $22.7 million
compared to the FY 2011 -12 Adopted Budget of $141.4 million. This decrease primarily reflects the loss of
Redevelopment Agency funds. Since FY2006 -07, there has been a steady decline of capital expenditures.
This is primarily the result of the weak national and local economy and more cautious commitments to capital
spending. In FY2011 -12, capital projects formerly budgeted in Redevelopment funds were transferred to the
General Fund. For comparative purposes, these are not reflected in the FYI 1-12 revised budget in the chart to
the right. The significant increase in FY2011 -12 is the demolition and reconstruction of Parking Structure #6,
which was funded with bond proceeds.
$60
$50
$40
$3:
$30
$20
$10
Expenditures
— General Fund (in Millions)
$0 * 1
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FY2012 -13 Capital Improvement Program
Appropriations by Fund $118.7 Million
Recovery &
Recycling
$4.4/4%
Misc Grants
$18.3/15%
General
;34.1/29%
F Water /
Wastewater
$17.6/15%
Clean Beaches
Parcel Tax
$3.7/3%
Of the total FY 2012 -13 Adopted CIP budget, the General Fund represents $34.1 million or 29 %. In FY201 1 -12,
Redevelopment was $55.7 million or 39% of the total CIP budget and the General Fund was only $14.8 million,
or 10 %. The General Fund will now fund or complete projects formerly earmarked for Redevelopment funds
by using 12.5 million in reserves plus funds reallocated from previous capital project budgets.
Impacts on Ongoing Operation
Projects that increase the number of facilities or expand the existing facilities can impact ongoing operating
costs for the City. The Pico Branch Library, Palisades Garden Walk, Colorado Esplanade and EXPO Buffer are
all such projects. Additional ongoing annual operational cost will be approximately $3.6 million in FY2013 -14 as
the Pico Library and Palisades Garden Walk are completed, and increase to $4.0 million in FY2014 -15 as EXPO
[:
Buffer and Colorado Esplanade projects are completed. These amounts will be incorporated into future oper-
ating budgets. The majority of the remaining capital projects funded in FY2012 -13 and FY2013 -14 do not add
to the cost of operations; these projects are major replacements or maintenance projects for existing facilities
or infrastructure.
FY 2012 -14 Major Capital Improvement Program Initiatives
The significant projects funded in FY2012 -14 are described in further detail below, including the FY2012 -14 Pro-
posed appropriations. FY2014 -17 Proposed Budget Plan amounts are identified, however funding / financing
will be determined in a future budget process.
Fire Station #I
Fire Station 1 was built in 1955 and has surpassed the end of its expected useful life span as a Critical Facility. A
structural evaluation was completed in FY2007 -08; the results indicate that due to costs associated with seis-
mic retrofit, co -ed facility upgrades, and building improvements to comply with the Americans with Disabilities
Act, it would be more prudent to construct a new station, opposed to remodeling the existing structure. Fund-
ing for this project includes design and construction of a new 24,500 square foot Fire Station #1. The project
includes: design, sustainable construction elements; LEED certification, construction, project development
staff, and construction management.
FY2012 -14 Proposed Budget: $3,000,000
FY2014 -17 Budget Plan: $32,493,000
Status: Pre - Design
Scheduled completion date: Spring 2016
Early Childhood Education Center
Design and construction of an early childhood education center, in cooperation with Santa Monica College,
will include up to a 16,000 square foot building with 10,200 square feet of outdoor play area for approximately
100 young children. The project will be located near the intersection of 4rh Street and Civic Center Drive. The
project budget represents the City's contribution towards project costs, which will be constructed by Santa
Monica College.
FY2012 -14 Proposed Budget: $5,563,000
Project Status: Designer selection in process
Advanced Traffic Management System (AIMS)
This includes the design & construction of Phases 4a, 4b,
4c and 5 of the Advanced Traffic Management System
(ATMS). This project connects signal - controlled intersec-
tions in the Mid -City and Office District areas (Phases 4a
and 4b), Ocean Park Boulevard, Main Street, and Neilson
Way (Phase 4c), and on Montana Avenue and San Vicen-
te Boulevard (Phase 5) to the City's centralized traffic sig-
nal control system. The upgrade of traffic signals will
range from a full replacement of traffic signal equipment,
including new poles, to less extensive upgrades such as the installation of new controller cabinets and video
detection and /or traffic monitoring cameras. These projects represent the final phases of the multi -year, five
phase project to upgrade and connect all traffic signal controlled intersections in the City.
FY2012 -14 Proposed Budget: $2,276,000
FY2014 -17 Budget Plan: $1,500,000
Status: Phases 4a and 4b began construction in January 2012. Phase 4c began design in February 2012.
Phase 5 design began in April 2012.
Scheduled completion date: 2015
Roadway Striping and Markings Maintenance
This project will fund maintenance of roadway striping
and markings throughout the City, with a primary em-
phasis on pedestrian and bicycle facilities (crosswalks,
bike lanes, etc). Intersections of major roadways will
be targeted first for improvement. This project will fund
exploration and pilot programs of striping technologies
that could potentially deliver improved visibility and
durability, reducing long -term maintenance costs.
FY2012 -14 Proposed Budget: $1,000,000
FY2014 -17 Budget Plan: $250,000 annually
Status: On going
8
Pier Infrastructure Improvements (Phase IV)
Improvements to the Municipal Pier involve reconstruction of a section of pier infrastructure as outlined in the
2008 Pier Infrastructure Assessment Study by Moffat and Nichol Engineering. Part of capital improvement pro-
gram, the reconstruction would switch piles from timber, which may be impossible to procure in the future, to
concrete. This will result in a more durable and structurally sound substructure with greater carrying capacity
able to accommodate emergency vehicles. In surf zones wood piles deteriorate faster than concrete and
are more susceptible to decay resulting from marine organisms. Improvements also include the restoration of
the wood deck topside surface providing a consistent wooden boardwalk throughout the Pier, relocation of
utilities, and design, fabrication and installation of new utility supports. The conversion from a timber to con-
crete substructure will result in higher durability, lower maintenance costs over the life of the piles, and would
eliminate the rental costs for deck plates. This project is funded out of the Pier Fund.
FY2012 -14 Proposed Budget: $7,350,000
Status: Approximately 35% of design complete
Scheduled completion date: Summer 2014
Parking and Street Sweeper Camera Enforcement Project
This capital improvement project is for the purchase and installation of mounted cameras for automated en-
forcement on three parking enforcement vehicles and six City street sweepers and street sweeper photo en-
forcement system software. It is estimated that for every illegally parked vehicle that the sweeper must by-
pass, the equivalent of three vehicle spaces are not swept. The debris from these areas eventually ends up in
the City's storm drains. Increased enforcement and compliance will result in effective street sweeping, which
will improve the water quality from storm water runoff. The goal of this project is to improve resource alloca-
tion and air quality by avoiding duplicate efforts by Motor Sweeper Operators and Traffic Services Officers,
maximize enforcement, increase compliance with street sweeping regulations, and improve traffic circulation
and overall safety. Revenues generated from the automated enforcement will offset the one -time purchase
and ongoing operational costs. Part of this project is funded out of the Resource Recovery and Recycling
Fund.
FY2012 -14 Proposed Budget: $786,000
Project status: On going
Scheduled completion date: December 2012
New Elevators for Downtown Parking Structures 2, 4, and 5
This project replaces eight elevators in Downtown Parking Structures 2, 4, and 5. Elevators in these parking
structures were installed when the structures were built in the 1960's and as a result the elevators are frequent-
ly out of service, costly to maintain, and not code compliant. This project will install new code compliant ele-
vators that not only will reduce maintenance cost but will enhance customer experience.
FY2012 -14 Proposed Budget: $3,375,600
FY2014 -17 Budget Plan: $1,687,800
Status: Planning
Scheduled completion date: 2015
Colorado Avenue Esplanade
The Colorado Esplanade is a multi -modal streetscape and circulation infrastructure project that fully inte-
grates the downtown Light Rail station by providing optimal access for pedestrians , bicycles and vehicles in
and around the station area. The project also implements the Civic Center Specific Plan circulation improve-
ments for Main /Second Street. The improvements will integrate the Civic Center, Downtown, and Pier/
Oceanfront districts, and create a gateway to Downtown Santa Monica. Funds will include improvements for
vehicles, pedestrians, bikes and transit. This project is partially grant funded.
FY2012 -14 Proposed Budget: $5,715,000
Status: Planning
Scheduled completion date: 2014
10
_ r ME
Guide to Project Detail Section
This section provides detailed programmatic and financial information on each Capital Improvement
Program (CIP) project.
This section includes the proposed budget for all CIP projects by fund. It lists the account number, the
project title, the proposed budgets for FY2012 -13 and FY2013 -14, and the budget plan for FY2014 -17 for
each project.
Account Number
The account number begins with a letter and identifies the type of project:
• C - Capital and construction projects
• M - Maintenance projects
• IS - Internal Service projects
• H - Housing projects
• P - Planning projects
• Following the letter are 6 - 8 numbers
The first two numbers are the fund number (i.e. 01 for General Fund).
The next four numbers are the project number.
When the account number is 8 digits long, the last two numbers represent a specific fiscal year (i.e. 13
forFY2012 -13).
The last part of the CIP account number is a period typically followed by 589000, although the last three
digits can vary to identify different parts of the same project (i.e., 589xxx)
11
12
Project
Detail Page
IS010167.589000
Fleet Vehicle Replacement Program
388,098
2,437,723
2,437,723
2,437,723
2,437,723
42
IS01000&589000
Telecommunication Services
360,399
360,399
378,644
390,004
401,704
43
IS010003.589000
Computer Equipment Replacement Program
1,278,767
1,278,767
1,343,505
1,383,810
1,425,324
44
C014062.589000
Early Childhood Education Center (ECEC)
5,563,000
0
0
0
0
8
C014063.589000
Fire Station Number One Design and Construction
3,000,000
0
32,493,000
0
0
7
C017024.589000
Advanced Traffic Management System (ATMS) - Phases
776,000
0
0
0
0
8
4a & 4b
C017043.589000
Advanced Traffic Management System(ATMS) - Phases
0
1,500,000
1,500,000
0
0
8
C014032.589000
Pico Branch Library
8,786,000
175,000
0
0
0
7
C014032.589100
Pico Branch Library opening day costs
752,414
43,933
0
0
0
7
M017070.589000
Roadway Striping and Markings Maintenance
500,000
500,000
250,000
250,000
250,000
8
C017040.589000
Colorado Avenue Esplanade Expo Green Streets
0
5,715,000
0
0
0
10
0010685.589000
Palisades Bluffs Stabilization at California Incline
100,000
300,000
0
0
0
25
C010652.589000
California Incline- Bridge Replacement
200,000
1,600,000
0
0
0
25
C010678.589000
California Incline- Pedestrian Overcrossing
70,000
426,000
750,000
0
0
25
C010655.589000
Pier Bridge Replacement
75,000
75,000
750,000
0
0
26
C017041.589000
Lincoln Boulevard Resurfacing Project
8501000
0
0
0
0
26
C018009.589000
Payroll System Upgrade
250,000
0
0
0
0
27
C010955.589000
Urban Forest Renewal
200,000
200,000
325,000
325,000
400,000
27
C010529.589000
Fire Station 3 Structural Evaluation
100,000
0
0
0
0
27
C017057.589000
Monitoring, Traffic Measuring and Implementation
350,000
200,000
250,000
100,000
100,000
28
Services
M010152.589000
Annual Paving & Sidewalk Repair Project
750,000
950,000
1,850,000
1,850,000
1,850,000
28
C010456.589000
Crosswalk Improvement and Repair Program - new
50,000
50,000
50,000
50,000
50,000
29
locations /infrastructure
M010456.589000
Crosswalk Improvement and Repair Program - maintain
50,000
50,000
50,000
50,000
50,000
29
existing locations /infrastructure
C010747.589000
Park Restroom Renovation for Hotchkiss, Marine and
0
886,250
119,064
1,442,850
0
29
Clover
M010085.589000
Facility Renewal Program
0
1,500,000
1,500,000
1,500,000
1,500,000
30
C014079.589000
New Elevators for Downtown Parking Structures 2,4,5
1,687,800
1,687,800
1,687,800
0
0
9
C017060.589000
Expo Maintenance Yard Buffer Park
144,108
0
2,430,188
0
0
30
_
C017061.589000 .
Expo Light Rail - Implementation Services
125,000
125,000
200,000
0
0
30
C017005.589000
Real -Time Beach Parking Signs
50,000
67,000
0
0
0
31
Project
Detail Page
G[NLKAL FUND (or) - continued
C014080.589000
Pier Ocean Front Walk Parking Structure
500,000
0
0
18,960,000
0
31
0019026.589000
Utility Undergrounding Street Lighting Replacement &
75,000
0
0
0
0
32
Panel Upgrades
C014071.589000
Bicycle Infrastructure
900,000
0
0
0
0
32
C014072.589000
Bicycle Education and Awareness
100,000
0
0
0
0
32
C017042.589100
Safe Routes to School Samohi
20,000
40,000
0
0
0
33
C017010.589000
Bicycle Technology Demonstration
29,885
0
0
0
0
33
C017073.589200
4th Court Bike Connection to Expo LRT and Pier
20,000
0
0
0
0
34
C010222.589000
Bike Network Linkages to Expo LRT _
30,115
0
0
0
0
34
C010995.589000
Multi -Modal Travel & Parking System
27,182
265,583
0
0
0
34
C014073.589000
Bicycle Project Readiness and New Grant Match
650,000
0
0
500,000
0
35
C014051.589000
SMMUSD Planning & Design
451,356
0
0
0
0
35
C017072.589000
Speed Survey Update
150,000
0
0
0
0
36
P010130.589000
Santa Monica Playhouse
45,000
0
0
0
0
36
C010081.589000
Percent for Arts
161,495
84,202
0
0
0
C012001.589000
Demolition of buildings on City -owned properly located
556,264
0
0
0
0
37
at 1334 5th Street & 1342 5th Street
C010326.589000
Parking Enforcement / Street Sweeping Camera
385,000
0
0
0
0
9
Enforcement
C018016.589000
Business License Software Upgrade
90,000
0
0
0
0
37
C010170.589000
Fire Vehicle Replacement Program
950,000
825,000
887,801
895,857
922,732
38
C018015.589000
Police / Fire Dept Video Storage Maintenance
100,000
75,000
75,000
75,000
75,000
38
C010162.589000
Tenant Improvements
1,496,000
0
309,000
200,000
200,000
38
M014078.589000
Swim Facilites Planned Maintenance Program
150,000
100,000
100,000
100,000
100,000
39
C010407.589000
Traffic Signal LED Replacement and Countdown
100,000
100,000
145,000
145,000
145,000
39
Installation
C010725.589000
Alley Renewal Program
175,140
0
250,000
250,000
250,000
39
C010462.589000
Kronos Distributed Timekeeping
15,000
35,000
100,000
40
M017071.589000
Surface Parking Lot Paving Program
300,000
20,000
300,000
300,000
300,000
40
C017022.589000
Borderline Neighborhood and Wilson Place
40,000
45,000
0
0
0
40
Improvements Project
C010834.589100
Wilshire and 3rd Streetscape Improvements
150,000
0
0
0
0
41
Total General Fund (01)
34,124,023
21,717,657
50,531,725
31,205,244
10,457,483
Available Funds
34,124,023
21,717,657
12,195,000
12,195,000
12,195,000
Unfunded Need
0
0
(38,336,725)
(19,010,244)
1,737,517
A
Project
Detail Page
H040235.589000
Citywide Housing Trust Fund
500,000
500,000
500,000
500,000
500,000
45
C048017.589000
Enterprise Resource Planning (ERP) System
3,700,000
0
0
0
0
45
C047069.589000
TRAFFIX Software Upgrade
175,000
0
0
0
0
45
C04705.589000
Michigan Avenue Bicycle Access - Neighborhood
15,000
0
0
0
0
46
Greenway
C040367.589000
Olympic Blvd mitigation fund projects
22,817
153,400
0
0
0
46
C040561.589000
Expo Commuter Bike Path
230,000
0
0
0
0
46
C047025.589000
Traffic Management Center
110,000
0
0
0
0
46
4,752,817
653,400
500,000
500,000
500,000
CHARNOCK (05)
C059035.589000
Booster Pump Expansion- Charnock Water Treatment
400,000
0
0
0
0
47
Facility
C050878.589400
Charnock Well Field Restoration Project
25,000
25,000
0
0
0
47
425,000
25,000
CLEAN BEACHES & OCEAN PARCEL TAX - MEASURE V (06)
C066024.589000
Regional Implementation Plan
1,221,000
221,000
221,000
221,000
221,000
48
C066025.589000
Kenter Canyon Watershed Trash Mitigation
1,500,000
0
0
0
0
48
C066017.589000
Permeable Surface Alleys
72,000
75,000
84,000
87,000
90,000
48
C066018.589000
Permeable Street Gutters
70,000
75,000
84,000
90,000
901000
49
C066020.589000
Parkway Infiltration Systems
520,000
170,000
185,000
190,000
190,000
49
C066022.589000
Marine Park Retrofit
203,000
847,000
0
0
0
49
C066023.589000
Storm Drain Infiltration Retrofit
40,000
0
0
0
0
49
C060265.589000
Palisades Park Drainage /Erosion Control
70,000
130,000
750,000
0
0
50
3,696,000
11518,000
1,324,000
588,000
591,000
51
Project
Detail Page
ocr.�.n nc�,rtcrauvry ti i1
IS 110167.589000
Fleet Vehicle Replacement Program
0
158,045
158,045
158,045
158,045
42
IS 110006.589000
Telecommunication Services
1,878
1,925
1,973
2,032
2,093
43
IS110003.589000
Computer Equipment Replacement Program
8,220
8,426
8,636
8,895
9,162
44
C 110840.589000
Beach Restroom Replacement
263,000
1,017,000
0
0
0
51
C 116011.589000
Universally Accessible Playground
206,893
0
0
0
0
51
C110081.589000
Percent for Arts
4,699
10,170
0
0
0
C 110649.589000
Beach Parking Lot Improvements
250,000
250,000
250,000
250,000
250,000
51
C116012.589000
Beach Bike Path Signage and Wayfinding
23,000
0
0
0
0
52
C 116037.589000
Beach Volleyball Courts and Lighting
0
70,000
0
0
0
52
C 110758.589000
Refurbish Lifeguard Headquarters
150,000
100,000
100,000
135,000
0
52
907,690
1,615,566
518,654
553,972
419,300
HOUSING AUTHORITY (12)
15120006.589000
Telecommunications Services
4,050
4,151
4,255
4,383
4,514
43
ISI20003.589000
Computer Equipment Replacement Program
8,220
8,426
8,636
8,895
9,162
44
12,270
12,577
12,891
13,278
13,676
COMMUNITY DEVELOPMENT BLOCK GRANT - CDBG (19)
51
C196005.589000
Universally Accessible Playground
881,000
MISCELLANEOUS GRANTS (20)
C200777.589003
Bus Pads on Transit Routes - LR
400,000
350,000
0
0
0
68
C200397.589080
Bus Stop & Shelter Improvement Program
1,500,000
0
0
0
0
68
C200397.589090
Expo Maintenance Yard Buffer Park
250,000
0
0
0
0
30
H20034413.589000
HOME Housing Trust Fund
570,000
570,000
570,000
570,000
570,000
0200397.589615
Citywide Cashiering Systems
6,000
0
0
0
0
C207040.589000
Colorado Avenue Esplanade Expo Green Streets
3,285,000
0
0
0
0
10
C207005.589100
Real -Time Beach Parking Signs
346,000
0
0
0
0
31
C207005.589000
Real -Time Beach Parking Signs
104,000
488,000
0
0
0
31
0200995.589000
Multi -Modal Travel & Parking System
0
664,150
0
0
0
34
C207045.589000
Michigan Avenue Bicycle Access - Neighborhood
139,000
0
0
0
0
46
Greenwoy
C200418.589590
Bike Parking and Amenities - Prop C
60,000
60,000
75,000
150,000
150,000
C207030.589000
Traffic Signal Synchronization - Timing Plans
18,951
50,000
100,000
0
0
C208014.589000
No Net New Trips Toolkit - PropC
150,000
50,000
0
0
0
_ C208014.589100
No Net New Trips Toolkit - Metro
543,080
0
0
0
0
m C204073.589100
Citywide Bikeshare - Metro
620,000
923,000
0
0
0
C204073.589200
Citywide Bikeshare - PropC
150,000
150,000
0
0
0
MIJCbLLAN[VOS GKANUi (20) - confinued
C200418.589570
Bicycle Technology Demonstration - Prop C
C207029.589000
Bicycle Technology Demonstration - MTA
C200222.589000
Bike Network Linkages to Expo LRT- Prop C
C200222.589100
Bike Network Linkages to Expo LRT - Metro
C207042.589000
Safe Routes to School Samohi - SR2S Grant
C207042.589100
Safe Routes to School Samohi - Prop C
C207075.589100
Expo LRT Colorado Ave Transit Village - CFP
C207075.589200
Expo LRT Colorado Ave Transit Village - Prop A
M207009.589020
Advanced Traffic Management System (ATMS) -Phase
4c - Prop C
C207028.589000
Advanced Traffic Management System (ATMS) - Phase
4c - MTA
C200407.589306
Advanced Traffic Management System (ATMS) -Phase
3 - MTA
Bergamot Transit Village and Mixed Use Creative District
P206028.589000 _
Area Plan -HUD
C207042.589200
Bike and Pedestrian Training Pilot -SR2S Grant
C206038.589000
Bike Training for Middle School Students - CMAG
C207074.589000
Downtown Specific Plan Environmental Impact Report -
Metro Grant
C200561.589007
Expo Bike Path Local Match Obligation - Prop A
C204082.589000
Memorial Park Master Plan- Sustainable Communities
Prop 84 Grant
C200224.589116
Colorado Avenue South Side Pedestrian Lighting - Prop
A Rail Reserve
C207073.589100
4th Court Bike Connection to Expo LRT and Pier - TDA Art
3
4th Court Bike Connection to Expo LRT and Pier- Prop C
0207073.589200
C207011.589056
Bike Transit Centers - TDA Art 3
M200152.589770
Annual Paving & Sidewalk Repair - Prop C
C207041.589000
Lincoln Boulevard Resurfacing -STPL
C207041.589020
Lincoln Boulevard Resurfacing - Prop C
P200152.589000
Pavement Management System Update
C200652.589000
California Incline - Bridge Replacement
C206022.589000
Marine Park Retrofit
90,115
140,250
0
45,174
149,000
0
803,322
365,588
58,500
1,000,000
9,289
148,000
64,000
601,000
562,469
550,000
1,050,000
25,000
0
125,000
0
1,250,000
700,000
150,000
800,000
0
0
0
461,387
692,081
731,000
40,000
0
0
58,500
0
0
P]
49,000
21,000
0
0
0
0
0
0
0
450,000
0
0
0
0
1,013,000
0
0
880,157
1,320,234
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
223,000
0
600,000
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
•
• 01 •
0
W,
0
600,000
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
It,
•
0
600,000
0
0
0
0
0
Project
Detail Page
33
33
34
34
33
33
8
8
34
34
28
26
26
25
49
C206023.589000 Storm Drain Infiltration Retrofit 300,000 0 0 0 0
0200655.589000 Pier Bridge Replacement 300,000 950,000 6,250,000 0 0
18,374,738 7,771,118 70,018,391 1,320,000 1,320,000
BEACH HOUSE (24)
IS240167.589000
Fleet Vehicle Replacement Program
0
4,435
4,435
4,435
4,435
IS240006.589000
Telecommunication Services
4,875
4,997
5,122
5,275
5,434
IS240003.589000
Computer Equipment Replacement Program
6,260
6,417
6,577
6,774
6,977
M244078.589000
Swim Facilites Planned Maintenance Program
75,000
75,000
75,000
75,000
75,000
C240520.589000
415 PCH
200,000
0
0
0
0
500,000
500,000
286,135
90,849
91,134
91,484
91,846
WATER (25)
Project
Detail Page
49
26
42
43
44
39
53
IS250167.589000
Fleet Vehicle Replacement Program
328,536
328,536
328,536
328,536
328,536
42
IS250006.589000
Telecommunication Services
40,739
41,757
42,801
44,085
45,408
43
IS250003.589000
Computer Equipment Replacement Program
47,380
48,565
49,779
51,272
52,810
44
M250152.589000
Annual Paving & Sidewalk Repair Project
300,000
300,000
300,000
300,000
300,000
28
M250193.589000
Water Main Replacement by City Forces
942,000
500,000
500,000
500,000
500,000
56
C250136.589000
Water Main Replacement by Contractor
3,395,500
2,941,000
3,191,250
3,192,290
1,618,000
56
C254032.589000
Pico Library Harvesting System
41,140
0
0
0
0
7
C250784.589000
San Vicente Water Booster Station Standby Generator
150,000
2,000,000
0
0
0
57
C250973.589000
Arcadia Reservoir Roof Spot Repairs
1,800,000
0
0
0
0
57
C257064.589000
EXPO Water Betterments
700,000
0
0
0
0
55
C259015.589000
SCADA System Upgrades - Water
76,000
76,000
0
0
0
55
C259039.589000
Modeling Software
180,000
0
0
0
0
55
C250388.589000
Automated Meter Reading for Water
78,000
1,000,000
1,000,000
1,000,000
1,000,000
56
C250785.589000
Norfhstar Software Upgrade for Water Billing Systems
50,000
0
0
0
0
56
C259003.589000 Hansen 8 Software Upgrade
C259040.589000 Valve Study and Valve Replacements /Additions for
Water System
m
34,000 0 0 0 0 56
57
50,000 250,000 250,000 250,000 250,000
8,213,295 7,485,858 5,662,366 5,666,183 4,094,754
Project
Detail Page
IS270167.589000
Fleet Vehicle Replacement Program
1,517,406
1,517,406
1,517,406
1,517,406
1,517,406
42
IS270167.589000
Vehicle Replacement - New Vehicles
832,000
907,000
380,000
380,000
380,000
42
IS270006.589000
Telecommunication Services
7,079
7,256
7,437
7,660
7,890
43
IS270003.589000
Computer Equipment Replacement Program
34,230
35,086
35,963
37,042
38,153
44
C270227.589000
Refuse Container Replacement Program
768,000
806,000
863,000
911,000
951,000
58
C279036.589000
Refuse and Recycling Enclosures
90,000
90,000
90,000
90,000
90,000
58
C279037.589000
Commercial Compactor Service
797,000
29,000
29,000
29,000
29,000
58
C270326.589000
Street Sweeper Camera Enforcement System
401,000
0
0
0
0
9
C279038.589000
Mobile Video System for Collection Service Vehicles
59
0
150,000
0
0
0
4,446,715
3,541,748
2,922,806
2,972,108
3,013,449
PIER (30)
IS300167.589000
Fleet Vehicle Replacement Program
0
28,712
28,712
28,712
28,712
42
IS300006.589000
Telecommunication Services
9,920
10,168
10,422
10,735
11,057
43
IS300003.589000
Computer Equipment Replacement Program
8,600
8,815
9,035
9,306
9,586
44
M304006.589000
Pier Infrastructure Improvements (Phase IV)
3,300,000
4,050,000
0
0
0
9
P309027.589000
Pier Master Plan
450,000
0
0
0
0
60
M304007.589000
Gangway Addition to the Pier
0
0
1,380,000
0
0
60
C304009.589000
Carousel Floor Replacement and Substructure Repair
60
25,000
0
875,000
0
0
3,793,520
4,097,695
2,303,169
48,753
49,355
WASTEWATER (31)
IS310167.589000
Fleet Vehicle Replacement Program
174,378
174,378
174,378
174,378
174,378
42
IS310006.589000
Telecommunication Services
13,627
13,968
14,317
14,746
15,189
43
IS310003.589000
Computer Equipment Replacement Program
19,680
20,172
20,676
21,297
21,935
44
M310152.589000
Annual Paving & Sidewalk Repair Project
250,000
250,000
250,000
250,000
250,000
28
C310947.589000
AB 1600 Wastewater Main Replacement
2,266,000
500,000
500,000
500,000
500,000
54
C310347.589000
Hyperion Capital Payment
2,494,000
3,145,000
3,643,200
4,016,880
3,874,770
54
C310628.589000
Wastewater Main Replacement by Contractor
2,857,000
500,000
500,000
500,000
500,000
55
C310774.589000
Preparation of PDR and Construction of MAPS
50,000
750,000
0
0
0
55
Improvements
C317064.589000
EXPO Wastewater Betterments
500,000
0
0
0
0
55
C314022.589000
SCADA System Upgrades - Wastewater
228,300
228,300
0
0
0
55
C319039.589003
Modeling Software
75,000
0
0
0
0
55
<o C310388.589000
Automated Meter Reading for Wastewater
0
1,000,000
1,000,000
1,000,000
11000,000
56
C310785.589000 Norfhstar Software Upgrade for Wastewater Billing 50,000 0 0 0 0
Systems
C319008.589000 Hansen 8 Software Upgrade 34,000 0 0 0 0
C314060.589000 2330 Michigan Avenue Improvements 400,000 36,000 36,000 36,000 36,000
9,411,985 6,617,818 6,138,571 6,513,301 6,372,272
Project
Detail Page
56
56
56
CIVIC AUDITORIUM (32)
IS320167.589000
Fleet Vehicle Replacement Program
0
17,423
17,423
17,423
17,423
42
IS320006.589000
Telecommunications Services
10,450
10,711
10,979
11,308
11,648
43
IS320003.589000
Computer Equipment Replacement Program
9,640
9,881
10,128
10,432
10,745
44
201090
38,015
38,530
39,163
39,816
AIRPORT (33)
IS330167.589000
Fleet Vehicle Replacement Program
0
55,374
55,374
55,374
55,374
42
IS330006.589000
Telecommunication Services
15,987
16,387
16,796
17,300
17,819
43
IS330003.589000
Computer Equipment Replacement Program
12,270
12,577
12,891
13,278
13,676
44
M330638.589000
Airfield Pavement Rehabilitation
456,000
250,000
250,000
250,000
250,000
61
M330642.589000
Airport Parking Lot Pavement Rehabilitation
300,000
0
300,000
0
0
61
C334023.589000
Airfield Lighting
149,000
0
0
0
C336031.589000
Airport Avenue Gunite Slope Repairs
0
0
0
350,000
0
0
61
63
C336032.589000
Courtyard Offices Roof
100,000
0
0
300,000
0
62
C336033.589000
Airport Buildings Rehabilitation
378,000
378,000
378,000
3,000,000
0
62
C336036.589000
Hangar Purchases
0
0
0
100,000
100,000
62
C336034.589000
Airport Avenue Sidewalk Repairs
0
0
0
300,000
0
63
C334081.589000
Airport Environmental Enhancements
20,000
0
20,000
100,000
100,000
62
1,431,257
712,338
1,033,061
4,485,952
536,869
CEMETERY (37)
IS370167.589000
Vehicle Replacement Program
26,953
26,953
26,953
26,953
26,953
42
IS370006.589000
Telecommunications Services
3,018
3,093
3,171
3,266
3,364
43
IS370003.589000
Computer Equipment Replacement Program
8,880
9,102
9,330
9,609
9,898
44
38,851
39,148
39,454
39,828
40,215
N
O
IS410006.589000
C410519.589000
C410106.589000
C410709.589000
C410099.589000
C410114.589000
C410113.589000
C410107.589000
C410826.589000
C410115.589000
C410749.589000
C410458.589000
C414015.589000
C412076.589000
C410956.589000
C410373.589000
C410877.589000
C410100.589000
C410104.589000
GAS TAX (43)
M430152.589000
PARKS AND RECREATION (53)
C536009.589000
C536002.589000
C536030.589000
C530266.589000
VEHICLE REPLACEMENT (54)
IS540003.589000
IS540006.589000
C540167.589100
C540167.589200
N
Telecommunication Services
Bus Replacement Program
Bus Components Replacement Program
Shop Equipment
Farebox System
Bus Stop Amenities
Technology Equipment
Yard Improvements
Facility Upgrade and Renovation
Service Vehicles
Transit Center Project
Downtown Transit Mall
Safety & Security Project
Transit Oriented Development (TOD)
Prop 1 B Safety & Security
Advanced Fleet Management System
Dial -A -Ride Vehicle Replacement
Radio Tower Equipment
Campus Expansion
Annual Paving Project
50,000
51,250
7,901,646
1,100,000
6,574,000
6,693,000
355,000
360,000
1,700,000
320,000
10,000
10,000
3,691,013
579,036
200,000
202,000
646,294
684,000
530,000
775,000
150,000
150,000
10,000
10,000
200,000
210,000
0
440,000
491,794
267,091
150,000
150,000
50,000
50,000
80,000
80,000
613,158
0
23,402,905
12,131,377
350,000 350,000
52,531
54,107
55,730
18,312,000
4,812,000
2,699,200
6,987,000
7,223,000
7,049,000
365,000
370,000
375,000
230,000
240,000
250,000
110,000
110,000
110,000
415,973
694,948
293,146
85,000
90,000
95,000
672,000
670,000
673,000
25,000
30,000
30,000
150,000
150,000
150,000
10,000
10,000
10,000
220,000
230,000
240,000
430,000
430,000
100,000
0
0
0
150,000
150,000
0
50,000
0
0
80,000
80,000
80,000
0
0
0
28,344,504
15,344,055
12,210,076
Project
Detail Page
43
65
65
65
65
65
66
66
66
66
66
67
67
67
67
67
68
68
68
28
Signage Parks /Beach
40,000
0
0
0
0
69
Park Restroom Renovation
112,000
0
0
0
0
29
Marine Park Playground Retaining Wall
0
0
50,000
0
0
69
Palisades Park Play Area
0
0
80,000
0
0
69
152,000
130,000
Telecommunications Services
5,297
5,429
5,565
5,732
5,904
43
Computer Equipment Replacement Program
9,640
9,881
10,128
10,432
10,745
44
Annual Vehicle Replacement Program - New
0
0
5,202
0
0
42
Annual Vehicle Replacement Program
1,976,744
2,497,434
8,074,528
3,211,413
3,604,324
42
1,991,681
2,512,744
8,095,423
3,227,577
3,620,973
Project
Detail Page
CUMYUI EK hQUIPMENIF REPLACEMENT (55)
M55000613.589000 Telecommunication Services
533,579
546,918
560,591
577,409
594,731
43
C55000313.589000 Computer Equipment Replacement Program
1,471,817
1,508,612
1,536,555
1,576,860
1,618,374
44
2,005,396
2,055,530
2,097,146
2,154,269
2,213,105
WORKERS' COMPENSATION (59)
IS590167.589000 Fleet Vehicle Replacement Program
1,910
1,910
1,910
1,910
1,910
42
IS590006.589000 Telecommunications Services
6,260
6,417
6,577
6,774
6,977
43
ISS90003.589000 Computer Equipment Replacement Program
20,030
20,531
21,044
21,675
22,326
44
28,200
28,858
29,531
30,359
31,213
Total All Funds
N
N
$ 118,685,568 $ 73,015,296 $ 119,831,356 $ 74,793,526 $ 45,615,402
Capital Improvements Program
Budget Summary
Expenditure Category
2009 -10
Actual*
2010 -11
Actual'
2011 -12
Revised
Budget
2012 -13
Budget
2013 -14
Budget
Plan
General
21,688,463
17,375,953
307,034,325
34,124,023
21,717,657
Capital Projects
0
0
0
0
0
Special Revenue Source
1,187,311
2,616,475
15,766,722
4,752,817
653,400
Charnock
43,150,328
12,555,237
4,231,348
425,000
25,000
Clean Beaches and Ocean Parcel Tax
1,370,124
203,476
5,883,980
3,696,000
1,518,000
Beach Recreation
185,499
794,180
2,113,639
907,690
1,615,566
Housing Authority
6,100
8,220
12,270
12,270
12,577
TORCA
785,737
2,018,285
4,236,814
0
0
Redevelopment- Low /Mod Income Housing
8,979,231
56,823,842
(28,320,862)
0
0
Redevelopment- Downtown Project
1,214,677
1,358,783
(1,225,102)
0
0
Redevelopment- Earthquake Recwv Project
8,487,820
170,641,714
(120,671,154)
0
0
Redevelopment -Ocean Park Project
- 968,557
6,427,686
(6,292,627)
0
0
CDBG
280,154
2,221,932
792,299
881,000
0
Miscellaneous Grants
7,306,269
3,989,471
31,843,297
18,314,738
7,771,118
Asset Seizure
2,280
0
0
0
0
Citizens Option for Public Safety
75,247
70,107
354,319
0
0
Annenberg Grant
1,073,567
17,581
15,275
286,135
90,849
Water
2,236,477
1,721,818
15,304,324
8,213,295
7,485,858
Solid Waste Management
2,579,907
2,446,406
4,667,930
4,446,715
3,541,748
Pier
1,154,610
540,476
8,496,141
3,793,520
4,097,695
Wastewater
3,825,822
3,243,534
14,962,902
9,411,985
6,617,818
Civic Auditorium
139,850
36,798
1,375,506
20,090
38,015
Airport
281,604
1,324,378
3,695,971
1,431,257
712,338
Stormwater Management
(182,933)
0
0
0
0
Cemetery
43,241
346,264
280,380
38,851
39,148
Big Blue Bus
28,947,817
33,444,146
94,893,457
23,402,905
12,131,377
Gas Tax
17,626
0
20,520
350,000
350,000
SCAQMD AB 2766
18,769
114,263
572,675
0
0
Parks and Recreation Facilities
123,867
7,548
8,836
152,000
0
Vehicle Management
4,130,991
6,316,564
9,833,097
1,991,681
2,512,744
Information Technology Replacement &Service
2,195,189
1,913,935
3,445,613
2,005,396
2,055,530
Self- Insurance Comprehensive
0
0
0
0
0
Self- Insurance Bus
0
0
0
0
0
Self - Insurance Automobile
0
0
0
0
0
Self- Insurance Workers' Compensation
22,370
30,200
28,200
28,200
28,858
Parking Authority
530,422
2,734,176
5,525,765
0
0
TOTAL ALL FUNDS
$142,826,992
$331,343,446
$378,885,858
$118,685,568
$73,015,296
Less Reappropriated Capital
0
360,349,452
0
0
0
Less Reimbursements and Transfers
(7,547,657)
0
(4,449,778)
(6,665,703)
0
GRAND TOTAL
135,279,335
331,343,446
374,436,080
112,019,865
73,015,296
Minor variations from the Five Year Expenditure Summary figures are due to the rounding methodology.
23
Capital Improvements Program
Budget Summary
Expenditure Category
2009 -10
Actual*
2010 -11
Actual*
2011 -12
Revised
Budget
2012 -13
Budget
2013 -14
Budget
Plan
Projects By Program Category
General Government
20,971,756
21,704,495
41,520,255
17,229,903
14,753,836
Community and Economic Development
17,229,873
236,416,374
74,505,471
17,170,168
6,329,510
Public Safety
3,115,997
856,195
6,071,908
4,240,000
900,000
Recreation and Cultural
3,009,834
5,754,960
18,170,422
9,629,087
4,319,622
Big Blue Bus
28,897,817
33,394,146
94,787,812
23,352,905
12,080,127
Wastewater and Water
49,140,902
16,659,639
39,494,500
21,647,800
15,621,300
Streets, Traffic Control and Parking
20,460,815
16,557,636
104,335,492
25,415,705
19,010,901
TOTAL ALL CATEGORIES
142,826,992
331,343,446
378,885,858
118,666,568
73,015,296
Less Reappropriated Capital
0
360,349,452
0
0
0
Less Reimbursements and Transfers
(7,547,657)
0
(4,449,778)
(6,665,703)
0
PROGRAM TOTALS
135,279,335
331,343,446
374,436,080
112,019,865
73,015,296
24
City of Santa Monica Project Details
General Fund and Multi- Funded projects
Many capital projects are funded in numerous funds and are identified as such below. Projects have no impact on the operating
budget unless specifically noted below.
Project Name:
Palisades Bluff Stabilization
Project Number: 0685 Target Completion Date: December 2014
Description of Project:
Bluff stabilization improvements to reduce erosion and enhance stability of the hillside above the California Incline.
FY2012 -13 FY2013 -14 FY2014.15 FY2015 -16 FY2016 -17
How Financed:
General Fund
Project Name: California Incline - Bridge Replacement
Project Number: 0652 Target Completion Date: December 2014
Description of Project:
Reconstruction of the California Incline roadway /structures with a new 750' long x 52' wide concrete bridge adjacent to the
Palisades Bluffs.
FY2012 -13 FY2013 -14 FY2014 -15 FY2015 -16 FY2016 -17
How Financed:
General Fund $ 200,000 $ 1,600,000 $ $ $
Misc Grants Fund 800,000 - - - -
$ 1,000,000 $ 1,600,000 $ $ $
Project Name: California Incline - Pedestrian Overcrossing
Project Number: 0678 Target Completion Date: December 2014
Description of Project:
Structural and drainage improvements to the existing California Incline Pedestrian Overcrossing.
FY2012 -13 FY2013 -14 FY2014 -15 FY2015 -16 FY2016 -17
How Financed:
General Fund $ 70,000 $ 426,000 $ 750,000 $ $
$ 70,000 $ 426,000 $ 750,000 $ $ -
25
City of Santa Monica Project Details
General Fund and Multi- Funded projects
Project Name: Pier Bridge Replacement
Project Number: 0655 Target Completion Date: January 2016
Description of Project:
The Pier Bridge will be replaced with a wider structure providing one 12 -foot wide vehicular traffic lane in each direction with
standard 5 -foot wide shoulder, sidewalks with 15 foot and 5 foot width on the sides. Current sidewalks are only 4 feet wide.
Roadway shoulders may be utilized as bike lanes. Wider sidewalk will provide clearances required by Americans with Disabilities
Act (ADA). The project includes environmental clearance phase, conceptual design land public process, final design and
construction phases.
FY2012 -13 FY2013 -14 FY2014.15 FY2015 -16 FY2016 -17
How Financed:
General Fund $ 75,000 $ 75,000 $ 750,000 $ - $ -
Misc Grants Fund 300,000 950,000 6,250,000 - -
$ 375,000 $ 1,025,000 $ 7,000,000 $ $
Project Name:
Lincoln Boulevard Resurfacing
Project Number: 7041 Target Completion Date: February 2013
Description of Project:
Upon relinquishment of Lincoln Boulevard to the City by the State (Caltrans), rehabilitation of the asphalt pavement on Lincoln
Boulevard from the 1 -10 Freeway to the south City limit and signing and striping will be completed to implement peak -hour bus -
only lanes during the morning and evening commuting hours. The City will receive approximately $2.2 million in relinquishment
funds between July 1, 2013 -June 30, 2014. Relinquishment funds are unrestricted.
FY2012 -13 FY2013 -14 FY2014 -15 FY2015 -16 FY2016 -17
How Financed:
General Fund $ 850,000 $ - $ - $ - $ -
Misc Grants Fund 1,950,000 - - - -
$ 2,800,000 $ $ $ $
26
City of Santa Monica Project Details
General Fund and Multi- Funded projects
Project Name:
Payroll System Upgrade
Project Number: 8009 Target Completion Date: September 2012
Description of Project:
The project funds the upgrade of the City's payroll system. This upgrade is required to maintain product support from the vendor
as well as receive the necessary tax and other reporting updates needed to accurately execute the City's payroll.
How Financed:
General Fund
Project Name:
FY2012 -13 FY2013 -14 FY2014 -15 FY2015 -16 FY201
Urban Forest Renewal
Project Number: 0955 Target Completion Date: On going
Description of Project:
This project addresses tree vacancies and removal and replacement of dead and declining trees in the urban forest to
perpetuate the urban forest at approximately 0.6% annually. It will allow for the removal and replacement of as many as 210
dead or declining trees annually and cover maintenance cost for all City trees.
How Financed:
General Fund
FY2012 -13 FY2013 -14 FY2014 -15 FY2015 -16
$aI
Project Name: Fire Station 3 Structural Evaluation
Project Number: 0529 Target Completion Date: June 2013
Description of Project:
To provide review and recommendations based on ASE -31 standards for seismic upgrade requirements for Fire Station #3 as
part of the process necessary to remodel or replace the existing structure; design is through schematic level only.
How Financed:
General Fund
FY2012 -13 FY2013 -14 FY2014 -15 FY2015 -16 FY2016.17
27
of Santa Monica
General Fund and Multi- Funded projects
Details
Project Name: Monitoring, Traffic Measure and Implementation
Project Number: 7057 Target Completion Date: Ongoing
Description of Project:
Mandatory CEQA compliance documentation for Bergamot and Memorial Park plans and data collection /analysis for
transportation and performance measures required to meet Council commitment to bi- annual monitoring of land use and
circulation changes.
FY2012 -13 FY2013.14 FY2014 -15 FY2015.16
How Financed:
General Fund
Project Name: Annual Paving and Sidewalk Repair
Project Number: 0152 Target Completion Date: Ongoing
Description of Project:
The Annual Paving Project provides on -going maintenance and repair to streets, curbs, gutters,
sidewalks, curb
ramps, bus pads
and other similar improvements.
FY2012 -13
FY2013 -14
FY2014 -15
FY2015 -16
FY2016.17
How Financed:
General Fund
$ 750,000
$ 950,000
$ 1,850,000
$ 1,850,000
$ 1,850,000
Misc Grants Fund
-
450,000
600,000
600,000
600,000
Water Fund
300,000
300,000
300,000
300,000
300,000
Wastewater Fund
250,000
250,000
250,000
250,000
250,000
Gas Tax Fund
350,000
350,000
-
-
-
$ 1,650,000
$ 2,300,000
$ 3,000,000
$ 3,000,000
$ 3,000,000
28
of Santa Monica
General Fund and Multi- Funded projects
Project Name: Crosswalk Improvements
Details
Project Number: 0456 Target Completion Date: Ongoing
Description of Project:
Improve and/or repair existing crosswalks throughout the City to increase pedestrian visibility and safety, and fund replacement
planting or landscaping in median refuge islands associated with the crosswalk program. This project includes the repair and /or
replacement of damaged and broken in- roadway warning light (IRWL) systems, and the purchase and installation of new
warning devices. Various crosswalk locations throughout the City. This project also includes the rehabilitation of damaged
equipment. Continuous operation once installed.
FY2012.13 FY2013 -14
How Financed:
General Fund $ 100.000
Project Name: Park Restroom Renovation
Project Number: 0747
FY2014.16 FY2015 -16
Kill]
Target Completion Date: June 2016
Description of Project:
This project will allow for renovation of outdated, unsafe restroom buildings at Hotchkiss and Marine Parks and construction of
new facilities at Clover Park. 'Best practices" design model for safe use, good visibility and east of maintenance will be used.
Hotchkiss and Marine Parks will be addressed in FYs 12 -14 and Clover Parlk will be addressed in FYs 14 -16.
FY2012.13 FY2013 -14 FY2014.15 FY2015 -16 FY2016.17
How Financed:
General Fund $ - $ 886,250 $ 119,064 $ 1,442,850 $ -
Parks and Recreation Fund 112,000
$ 112,000 $ 886,250 $ 119,064 $ 1,442,850 $
29
City of Santa Monica Project Details
General Fund and Multi- Funded projects
Project Name:
Facility Renewal
Project Number: 0085 Target Completion Date: On going
Description of Project:
The Facilities Renewal project funds a broad variety of renovation, deferred maintenance, emergency repairs, and upgrade
projects at City facilities (e.g. construction ! remodels, carpentry, electrical, HVAC, paint & plumbing).
FY2012 -13 FY2013.14 FY2014 -15 FY2015 -16 FY2016 -17
How Financed:
General Fund $ $ 1,500,000 $ 1,500,000 $ 1,500,000 $ 1,500,000
$ - $ 11500,000 $ 11500,000 $ 1,500,000 $ 1,500,000
Project Name: EXPO Maintenance Yard Buffer Park
Project Number: 7060 Target Completion Date: 2015
Description of Project:
A new 2.35 -acre linear open space /park located within buffer zone adjacent to the new Expo's Maintenance Facility and sound
wall. This project will support the planning, design and construction of this new neighborhood- serving park.
FY2012 -13 FY2013 -14 FY2014 -15 FY2015 -16 FY2016 -17
How Financed:
General Fund $ 144,108 $ - $ 2,430,188 $ $
Misc Grants Fund 250,000 - -
$ 394,108 $ - $ 2,430,188 $ $ -
Project Name: EXPO Light Rail - Implementation Services
Project Number: 7061 Target Completion Date: June 2015
Description of Project:
Various services that may be required during the implementation of the Project. Services such as quality assurance /quality
control material testing, deputy inspection, cost estimating, design engineering, plan checking, planning studies, etc., will be
required to evaluate both the baseline improvements and proposed City betterments.
How Financed:
General Fund
FY2012 -13 FY2013 -14 FY2014 -15 FY2015 -16 FY2016 -17
30
City of Santa Monica Project Details
General Fund and Multi- Funded projects
Project Name:
Project Number:
Target Completion Date:
Real Time Beach Parking Signs
7005
December 2013
Description of Project:
Design and construct real -time parking and travel information for motorists traveling to Santa
Monica beach parking lots on Ocean Avenue, Barnard Way, and Palisades Beach Road. The
project will include real time information both at parking lots and at entrances to various Santa
Monica beach areas. The provision of this information will reduce congestion by directing
motorist to available parking.
How Financed:
General Fund
Misc Grants Fund
FY2012 -13 FY2013 -14 FY2014 -15 FY2015.16 FY2016 -17
$ 50,000 $ 67,000 $ $ $
450,000 488,000
$ 500,000 $ 555,000 $ $ $
Project Name: Pier Front Ocean Walk Parking Structure
Project Number: 4080 Target Completion Date: 2017
Description of Project:
Design of a three story parking structure over the beach maintenance site. First level of the parking structure would house Beach
Maintenance. The two upper levels would provide public parking.The facility would have an elevator and a pedestrian ramp from
the top level to the Pier which would facilitate disabled access as well as other pedestrian access. The project is needed to
address severe parking issues in the immediate area, deficiencies in public access, operational issues with 1550 lot and pier
events and provide proper operational facilities for Beach Maintenance.
FY2012 -13 FY2013.14 FY2014 -15 FY2015 -16 FY2016 -17
How Financed:
General Fund $ 500,000 $ - $ - $ 18,960,000 $ -
$ 500,000 $ $ - $ 18,960,000 $
31
City of Santa Monica Project Details
General Fund and Multi- Funded projects
Project Name: Utility Undergrounding Street Lighting Replacement and Panel Upgrades
Project Number: 9026 Target Completion Date: June 2012
Description of Project:
Private utility system upgrades at panel connections and replacement of street lighting lost during the utility undergrounding
project currently underway.
How Financed:
General Fund
Project Name:
Project Number:
FY2012 -13 FY2013 -14 FY2014 -15 FY2015.16 FY2016 -17
$ 75,000 $ $ $ $
$ 75,000 $ - $ - $ - $
Bicycle Infrastructure
4071 Target Completion Date: June 2013
Description of Project:
Funding to fast -track implementation of new high priority bicycle facilities such as Main /Second Street, Broadway upgrades,
Ocean Park Boulevard (Green Streets project area); bike improvements at 10 intersections; and jumpstart bikeshare program
(implementation grant funding and match requested FY 12 -13).
PY2012 -13 FY2013.14 FY2014.15 FY2015 -16 FY2016 -17
How Financed:
General Fund $ 900,000 $ - $ - $ - $ -
$ 900,000 $ - $ $ $
Project Name:
Bicycle Education and Awareness
Project Number: 4072 Target Completion Date: June 2013
Description of Project:
Develop and deploy bicycle education materials, awareness and safety campaigns, such as educational curriculum for Bike
Safety, Training and Code Violations, and website materials for Bike Campus, school access /student safety and integration of
bikes with transit.
How Financed:
General Fund
FY2012 -13 FY2013 -14 FY2014 -15 FY2015.16 FY2016 -17
32
City of Santa Monica Project Details
General Fund and Multi- Funded projects
Project Name: Safe Routes to School
Project Number: 7042 Target Completion Date: June 2014
Description of Project:
Grant - funded project to improve intersection configuration, crosswalks, pavement markings, traffic control devices, signage and
bicycle storage to provide safe passage for Santa Monica High School students, with required local match of $100,000.
FY2012 -13 FY2013.14 FY2014 -15 FY2015 -16 FY2016 -17
How Financed:
General Fund $ 20,000 $ 40,000 $ - $ $
Misc Grants Fund 149.000 771 000
Project Name: Bicycle Technology Demonstration
Project Number: 7010 Target Completion Date: June 2013
Description of Project:
Develop, test and evaluate bicycle detection and striping treatments as a pilot project with evaluation to be used COG and other
jurisdictions.
FY2012 -13 FY2013 -14 FY2014 -15 FY2015 -16 FY2016.17
How Financed:
General Fund $ 29,885 $ - $ - $ - $ -
Misc Grants Fund 230,365
$ 260,250 $ - $ - $ - $ -
33
City of Santa Monica Project Details
General Fund and Multi- Funded projects
Project Name: 4th Court Bike Connection to Expo LRT and Pier
Project Number: 7073 Target Completion Date: Early 2014
Description of Project:
Design and construction of bike facility on 4th Court to connect Downtown Expo LRT station, Broadway, Esplanade and Pier.
Project creates essential first and last mile connection to transit and closes bike facility gap with signage, striping changes,
wayfinding and a mid -block crossing.
FY2012 -13 FY2013.14 FY2014 -15 FY2015 -16 FY2016 -17
How Financed:
General Fund $ 20,000 $ $ - $ $
Misc Grants Fund 25,000 223.000
Project Name: Bike Network Linkages to Expo LRT
Project Number: 0222 Target Completion Date: June 2015
Description of Project:
Matching funds for grant to upgrade bicycle lanes and connection to Expo Stations consistent with the Bike Action Plan;
upgrades signalized intersections with bicycle detection on major routes; and installs bicycle parking.
FY2012 -13 FY2013 -14 FY2014 -15 FY2015.16 FY2016.17
How Financed:
General Fund $ 30,115 $ - $ - $ $
Misc Grants Fund 45,174 1,153,468 2,200,391 - -
$ 75,289 $ 1,153,468 $ 2,200,391 $ - $
Project Name: Multi -Modal Travel & Parking System
Project Number: 0995 Target Completion Date: June 2014
Description of Project:
This project will create a multi -modal parking and traveller information system that includes trip planning tools, real -time traveler
information systems, dynamic signage, and static signage. The project will be deployed citywide, focusing on traffic guidance
into and within the City of Santa Monica, particularly at new Expo light rail stations.
FY2012 -13 FY2013 -14 FY2014 -15 FY2015 -16 FY2016.17
How Financed:
General Fund $ 27,182 $ 249,546 $ $ $
Misc Grants Fund - 664,150
$ 27,182 $ 913,696 $ - $ - $
34
City of Santa Monica Project Details
General Fund and Multi- Funded projects
Project Name: Bicycle Project Readiness and New Grant Match
Project Number: 4073 Target Completion Date: On going
Description of Project:
Preliminary design, feasibility or environmental studies to prepare priority bike projects can successfully compete well for grants,
such as separated bikeways (SMC /Expo /Hospital Bikeway and Michigan Avenue Bikeway), key connections, and neighborhood
greenways.
How Financed:
General Fund
Project Name:
Project Number:
FY2012 -13 FY2013 -14 FY2014 -15 FY2015 -16 FY2016 -17
SMMUSD Planning and Design
4051
Target Completion Date: June 2013
Description of Project:
This project provides for reimbursement to the Santa Monica - Malibu Unified School District for planning, design and
environmental review work associated with the Civic Center Joint Use Project ( CCJUP). The CCJUP includes plans for new or
redeveloped recreational and cultural facilities on the Santa Monica High School campus for use by the broad community when
during non - school hours.
FY2012 -13 FY2013.14 FY2014 -15 FY2015 -16 FY2016 -17
How Financed:
General Fund $ 451,356 $ - $ - $ 500,000 $ -
35
of Santa Monica
General Fund and Multi- Funded projects
Details
Project Name: Speed Survey Update
Project Number: 7072 Target Completion Date: June 201:
Description of Project:
This project would fund a speed survey required in order to establish speed limits on City streets that are enforcable. The last
speed survey was completed in 2006 and State law requires a new speed survey to be completed every seven years.
FY2012 -13 FY2013.14 FY2014 -15 FY2015 -16 FY2016 -17
How Financed:
General Fund
Project Name: Santa Monica Playhouse
Project Number: 0130 Target Completion Date: June 2013
Description of Project:
This funding will allow the Santa Monica Playhouse to complete a strategic plan survey.
FY2012 -13 FY2013 -14 FY2014 -15 FY2015 -16 FY2016 -17
How Financed:
General Fund $ 45,000 $ - $ - $ - $ -
$ 45,000 $ $ - $ $
36
City of Santa Monica Project Details
General Fund and Multi- Funded projects
Project Name: Demolition of buildings on City Owned property
Project Number: 2001 Target Completion Date: June 2013
Description of Project:
The City acquired property on Fourth and Fifth Streets in support of the City's Downtown Parking Program. The 7,500 sq It
building located at 1338 -42 Fifth Street is leased to Carlson Appliance and the 8,000 sq. ft. building located at 1334 -36 Fifth
Street is leased to Angelo's Pawn Shop and Ezai Flowers. Demolition of these buildings, in tandem with the other City holdings
on Fifth Street, would provide the City a site of 67,500 sq. ft. which could be used for interim surface parking while the Parking
Structure 6 and 3 projects are underway. the project should include demolition of the two buildings and resurfacing of the area
for use of surface parking.
FY2012 -13 FY2013.14 FY2014.15 FY2015 -16 FY2016 -17
How Financed:
General Fund
Project Name: Business License Software Upgrade
Project Number: 8016 Target Completion Date: December 2012
Description of Project:
Funds to upgrade the City's business license software in order to streamline the new application and renewal process, increase
revenue recovery, and increase the efficiency of existing staff. The current system requires a large amount of manual data entry,
while the upgraded system will eliminate the need for staff to manually re -enter online renewal information into another database,
will interface with the City's cashiering system and therefore reduce accounting errors arising from manual data entry and will
access information that will assist staff in discovering unlicensed businesses doing business in the City, thereby increasing
revenue recovery. Tracking, issuance and reveal of business licenses will be automated, as will the production of batch renewal
notices and correspondence logs.
How Financed:
General Fund
FY2012 -13 FY2013.14 FY2014 -15 FY2015 -16 FY2016.17
37
City of Santa Monica Project Details
General Fund and Multi- Funded projects
Project Name: Fire Vehicle Replacement Program
Project Number: 0170 Target Completion Date: On going
Description of Project:
This project provides funds for the ongoing scheduled replacement for Fire Department vehicles and apparatus. Vehicles are
replaced according to an established vehicle replacement schedule.
FY2012 -13 FY2013 -14 FY2014.16 FY2016.16 FY2016 -17
How Financed:
General Fund $ 950,000 $ 825,000 $ 887,801 $ 895,857 $ 922,732
$ 950,000 $ 825,000 $ 887,801 $ 895,857 $ 922,732
Project Name: Police / Fire Dept Video Storage Maintenance
Project Number: 8015 Target Completion Date: On going
Description of Project:
The Police Department uses various systems that capture and record video, including an in -car camera system installed in 60
vehicles, more than 200 public CCTV security cameras and 50 cameras for the Jail and Public Safety Facility. Video captured by
these systems is stored for varying amounts of time ranging from as little as 30 days for facility cameras, to as long as three
years for the Jail and in -car camera systems. The Fire Dept also utilizes and stores video.
FY2012 -13 FY2013 -14 FY2014 -15 FY2015.16 FY2016 -17
How Financed:
General Fund $ 100,000 $ 75,000 $ 75,000 $ 75,000 $ 75,000
$ 100,000 $ 75,000 $ 75,000 $ 75,000 $ 75,000
Project Name:
Project Number:
Tenant Improvements
0162
Target Completion Date: On going
Description of Project:
The City Office Tenant Improvements Program was developed to provide a standardized process and procedure to manage
improvements and modifications to City offices and workspace environments. The City currenity has multiple offices citywide
where staff are located. These offices include City-owned and leased spaces.
FY2012 -13 FY2013 -14 FY2014 -15 FY2016.16 FY2016.17
How Financed:
General Fund $ 1,496,000 $ - $ 309,000 $ 200,000 $ 200,000
$ 1,496,000 $ $ 309,000 $ 200,000 $ 200,000
Bill
of Santa Monica
General Fund and Multi- Funded projects
Details
Project Name: Swim Facilities Planned Maintenance
Project Number: 4078 Target Completion Date: Ongoing
Description of Project:
This project funds deferred maintenance
projects required to
adequately maintain the City's municipal
pools at the
Swim Center
and Beach House for community use.
FY2012.13
FY2013 -14
FY2014 -15
FY2015 -16
FY2016 -17
How Financed:
Beach House Fund
$ 75,000
$ 75,000
$ 75,000
$ 75,000
$ 75,000
General Fund
150,000
100,000
100,000
100,000
100,000
$ 225,000
$ 175,000
$ 175,000
$ 175,000
$ 175,000
Project Name: Traffic Signal LED Replacement and Countdown Installation
Project Number: 0407 Target Completion Date: On going
Description of Project:
Replace all LED traffic signal indications and all LED pedestrian indications Citywide every five to seven years. The current
proposal reduces funding in order to cover the general maintenance costs associated with maintaining safe operations of the
City's traffic signal system.
How Financed:
General Fund
Project Name:
Project Number:
FY2012.13 FY2013 -14 FY2014 -15 FY2016 -16 FY2016 -17
Alley Renewal Program
0725
Target Completion Date: On going
Description of Project:
This project funds asphalt repair /reconstruction of 40 alleys Citywide (by construction contract).
How Financed:
General Fund
FY2012 -13 FY2013 -14 FY2014 -15 FY2015 -16 FY2016.17
140
39
City of Santa Monica Project Details
General Fund and Multi- Funded projects
Project Name:
Project Number:
Kronos Distributed Timekeeping
0462
Target Completion Date: December 2015
Description of Project:
Replace all LED traffic signal indications and all LED pedestrian indications Citywide every five to seven years.
FY2012.13 FY2013.14 FY2014 -15 FY2015 -16 FY2016 -17
How Financed:
General Fund
Project Name: Surface Parking Lot Paving Program
Project Number: 7071 Target Completion Date: On going
Description of Project:
Rehabilitation of non -beach City-owned surface parking lots (a separate CIP application was submitted by CCS for Beach
parking lots). An assessment of all city parking lots (beach and non - beach) was recently completed and a 10 -year plan was
developed to maintain these valuable city assets in order to minimize the life -cycle costs of this infrastructure.
How Financed:
General Fund
Project Name:
Project Number:
FY2012 -13 FY2013 -14 FY2014 -15 FY2015 -16
Borderline Neighborhood and Wilson Place Improvements Proejct
7022 Target Completion Date: June 2014
Description of Project:
Project includes a public art piece, project signage, drainage modifications and relocation of a solar panel.
FY2012 -13 FY2013.14 FY2014 -15 FY2015 -16 FY2016 -17
How Financed:
General Fund $ 40,000 $ 45,000 $ - $ $
$ 40,000 $ 45,000 $ - $ - $ -
40
City of Santa Monica Project Details
General Fund and Multi- Funded projects
Project Name: Wilshire and 3rd Streetscape Improvements
Project Number: 0834 Target Completion Date: June 2014
Description of Project:
Installation of signs and other devices to help residents, workers, and visitors locate important public and private facilities in the
Downtown community.
FY2012 -13 FY2013 -14 FY2014 -15 FY2015 -16 FY2016.17
How Financed:
General Fund $ 150,000 $ $ $ $
$ 150,000 $ - $ - $ - $ -
41
City of Santa Monica Project Details
Internal Service Funds
Project Name: Fleet Vehicle Replacement Program
Project Number: 0167 Target Completion Date: Ongoing
Description of Project:
This project is an ongoing replacement program in which City vehicles assigned to operating departments are replaced according to
an established vehicle replacement schedule. Included is the annual depreciation amount to allow the Vehicle Management Fund to
automatically replace a vehicle when it reaches the end of its useful life. The replacement cycle for most city vehicles has been
extended as follows: heavy duty vehicles - seven years; mid - weight vehicles, including trucks - ten to twelve years; sedans -
fourteen years; Police Department vehicles - four to ten years.
FY2012 -13 FY2013 -14 FY2014 -15 FY2015 -16
Project Costs: Ongoing
How Financed:
Vehicle Management Fund $ 1,976,744 $ 2,497,434 $ 8,079,730 $ 3,211,413 $ 3,604,324
$ 1,976,744 $ 2,497,434 $ 8,079,730 $ 3,211,413 $ 3,604,324
Annual contributions to the Vehicle Management Fund for current and future vehicle replacement:
General Fund
Beach Fund
Beach House Fund
Water Fund
Resource Recovery & Recycling Fund
Resource Recovery & Recycling - new
vehicle purchases
Pier Fund
Wastewater Fund
Civic Auditorium Fund
Airport Fund
Cemetery Fund
Workers' Compensation Fund
388,098 $
2,437,723 $
2,437,723 $
2,437,723 $
2,437,723
-
158,045
158,045
158,045
158,045
-
4,435
4,435
4,435
4,435
328,536
328,536
328,536
328,536
328,536
1,517,406
1,517,406
1,517,406
1,517,406
1,517,406
832,000
907,000
380,000
380,000
380,000
-
28,712
28,712
28,712
28,712
174,378
174,378
174,378
174,378
174,378
-
17,423
17,423
17,423
17,423
-
55,374
55,374
55,374
55,374
26,953
26,953
26,953
26,953
26,953
1,910
1,910
1,910
1,910
1,910
$ 3,269,281 $
5,657,895 $
5,130,895 $
5,130,895 $
5,130,895
Operating Budget Impact:
This project should control maintenance and repair expenses by replacing vehicles that are obsolete or too costly to maintain
because of age or mileage. The new vehicles for Resource Recovery & Recycling are needed to provide spare ratios for collection
and to permit expanded zero waste programming. Future operating impacts may include increase staffing and maintenance to
implement these new programs.
42
City of Santa Monica Project Details
Internal Service Funds
Project Name: Telecommunications Services
Project Number: 0006 Target Completion Date: Ongoing
Description of Project:
The Telecommunication Services CIP funds ongoing operational costs for voice and data services that support all City projects and
programs. Funds are transferred from annual departmental operating budgets and managed collectively each year in this CIP
account.
FY2012 -13 FY2013 -14 FY2014 -15 FY2015 -16 FY2016 -17
Project Costs: Ongoing
How Financed:
Computer Replacement Fund $ 533,°
Annual contributions to the Computer Replacement Fund for current and future telecommunication needs:
General Fund
Beach Fund
Housing Authority
Beach House
Water Fund
Resource Recovery & Recycling Fund
Pier Fund
Wastewater Fund
Civic Auditorium Fund
Airport Fund
Cemetery Fund
Big Blue Bus Fund
Vehicle Management Fund
Workers' Compensation Fund
$ 360,399 $
360,399 $
378,644 $
390,004 $
401,704
1,878
1,925
1,973
2,032
2,093
4,050
4,151
4,255
4,383
4,514
4,875
4,997
5,122
5,275
5,434
40,739
41,757
42,801
44,085
45,408
7,079
7,256
7,437
7,660
7,890
9,920
10,168
10,422
10,735
11,057
13,627
13,968
14,317
14,746
15,189
10,450
10,711
10,979
11,308
11,648
15,987
16,387
16,796
17,300
17,819
3,018
3,093
3,171
3,266
3,364
50,000
51,250
52,531
54,107
55,730
5,297
5,429
5,565
5,732
5,904
6,260
6,417
6,577
6,774
6,977
$ 533,579 $
537,908 $
560,590 $
577,407 $
594,731
Operating Budget Impact:
This project has no impact on the operating budget.
6R7
City of Santa Monica Project Details
Internal Service Funds
Project Name:
Project Number:
Computer Equipment Replacement Program
0003 Target Completion Date: Ongoing
Description of Project:
The Computer Equipment Replacement Program (CERP) CIP ensures that computer equipment and technology resources used by
City staff meet City standards and are up to date. Computer equipment and resources include servers, desktop computers,
laptops /tablets, printers, network equipment and enterprise software. Computer equipment and resources have a 4 year life cycle
and are replaced using these funds.
FY2012 -13 FY2013 -14 FY2014 -15 FY2015 -16 FY2016 -17
Project Costs: Ongoing
How Financed:
Computer Replacement Fund $ 1,471,817 $ 1,508,612 $ 1,536,555 $ 1,576,860 $ 1,618,374
$ 1,471,817 $ 1,508,612 $ 1,536,555 $ 1,576,860 $ 1,618,374
Annual contributions to the Computer Fund for current and future computer replacements:
General Fund
Beach Fund
Housing Authority Fund
Beach House Fund
Water Fund
Resource Recovery & Recycling Fund
Pier Fund
Wastewater Fund
Civic Auditorium Fund
Airport Fund
Cemetery Fund
Vehicle Management Fund
Workers' Compensation Fund
$ 1,278,767 $
1,278,767 $
1,343,505 $
1,383,810 $
1,425,324
8,220
8,426
8,636
8,895
9,162
8,220
8,426
8,636
8,895
9,162
6,260
6,417
6,577
6,774
6,977
47,380
48,565
49,779
51,272
52,810
34,230
35,086
35,963
37,042
38,153
8,600
8,815
9,035
9,306
9,566
19,680
20,172
20,676
21,297
21,935
9,640
9,861
10,128
10,432
10,745
12,270
12,577
12,891
13,278
13,676
8,880
9,102
9,330
9,609
9,898
9,640
9,881
10,128
10,432
10,745
20,030
20,531
21,044
21,675
22,326
$ 1,471,817 $
1,476,646 $
1,546,328 $
1,592,717 $
1,640,499
Operating Budget Impact:
This project has no impact on the operating budget.
44
City of Santa Monica Project Details
Special Revenue Sources Fund
Citywide Housing Trust Fund
Enterprise Resource Planning (ERP) Syste
TRAFFIX Software Upgrade
Michigan Avenue Bicycle Access -
Neighborhood Greenway
Olympic Blvd mitigation fund projects
Expo Commuter Bike Path
Traffic Management Center
How Financed:
Special Revenue Sources
FY2012 -13 FY2013 -14 FY2014 -15 FY2016.16 FY2016 -17
$ 500,000 $ 500,000 $ 500,000 $ 500,000 $ 500,000
3,700,000 - - -
175,000 - - - -
15,000 -
22,817 153,400
230,000 - - -
110,000
$ 4,752,817 $ 653,400 $ 500,000 $ 500,000 $ 500,000
Operating Budget Impact:
Projects have no impact on the operating budget unless specifically noted below.
Project Name:
Citywide Housing Trust Fund
Project Number: 0235 Target Completion Date: Ongoing
Description of Project:
The Citywide Housing Trust Fund provides loans to nonprofit affordable housing developers to assist in subsidizing newly
constructed affordable units.
Project Name: Enterprise Resource Planning (ERP) System
Project Number: 8017 Target Completion Date: June 2016
Description of Project:
The Enterprise Resource Planning (ERP) CIP funds the replacement of software that supports financial management, human
resource, payroll, employee time and attendance, labor distribution, benefits administration and recruitment. The new ERP System
will replace PeopleSoft, the City Human Resources Management Systems, and J. D. Edwards, the City Financial Management
System, which are reaching end -of -life and must be replaced by the end of 2016 in order to ensure business continuity of the City.
Project Name: TRAFFIX Software Upgrade
Project Number: 7069 Target Completion Date: June 2013
Description of Project:
Replacement of TRAFFIX software (traffic planning too[) which is no longer supported by vendor. Software is necessary to evaluate
transportation impacts of city projects and private development and incorporates alternating years of traffic counts.
45
City of Santa Monica Project Details
Special Revenue Sources Fund
Project Name: Michigan Avenue Bicycle Access - Neighborhood Greenway
Project Number: 7045 Target Completion Date: June 2017
Description of Project:
Final design and construction of high - quality east -west bicycle and pedestrian facility through the Pico Neighborhood per City
Council priority in LUCE and Bicycle Action Plan.
How Financed:
Special Revenue Source $ 15,000 $ - $ $ $
Misc Grants Fund 139,000 -
$ 154,000 $ - $ - $ - $
Project Name: Olympic Blvd mitigation fund projects
Project Number: 0367 Target Completion Date: June 2015
Description of Project:
Local grant match funds for construction of Expo Corridor Commuter Bike Path Project, a regional commuter bike path that will
connect Downtown Los Angeles to Santa Monica.
Project Name: Expo Commuter Bike Path
Project Number: 0561 Target Completion Date: July 2012
Description of Project:
This is to provide sidewalk improvements adjacent to the Expo Bike Path and light rail line.
Project Name: Traffic Management Center
Project Number: 7025 Target Completion Date: June 2013
Description of Project:
Upgrade the City's central Transportation Management System software that serves as the central management tool for the
Transportation Management Center.
46
City of Santa Monica Project Details
Charnock Fund
FY2012 -13 FY2013 -14 FY2014 -15 FY2015 -16 FY2016 -17
Booster Pump Expansion - Charnock Wate $ 400,000 $ - $ $ $
Chamocc Well Field Restoration Project 25,000 25,000 0 0 0
How Financed:
Chamocc Fund $ 425,000 $ 25,000 $ $ $
Operating Budget Impact:
Projects have no impact on the operating budget unless specifically noted below.
Project Name:
Project Number:
Booster Pump Expansion - Charnock Water Treatment Facility
9035 Target Completion Date: 2012
Description of Project:
Additional two 200 hp high - efficiency VFD pumps w/ cross line bypass, up to 100 ft of yard 10" yard piping, electrical, control wiring,
motor controls and switchgear for the operation of the Charnock Water Treatment Plant.
Project Name: Chamock Well Field Restoration Project
Project Number: 0878 Target Completion Date: 2012
Description of Project:
Construction management and warranty expenses to complete outstanding itmsfissues related to the previous Design /Build
construction project.
47
City of Santa Monica Project Details
Clean Beaches and Ocean Parcel Tax (Measure V) Fund
Regional Implementation Plan
Kanter Canyon Watershed Trash Mitigatio
Permeable Surface Alleys
Permeable Street Gutters
Parkway Infiltration Systems
Marne Park Retrofit
Storm Drain Infiltration Retrofit
Palisades Park Drainage/Erosion Control
How Financed:
Measure V Fund
FY2012 -13
FY2013.14
FY2014 -15
FY2015 -16
FY2016.17
$ 1,221,000
$ 221,000
$ 221,000
$ 221,000 $
221,000
1,500,000
-
-
-
-
72,000
75,000
84,000
87,000
90,000
70,000
75,000
84,000
90,000
90,000
520,000
170,000
185,000
190,000
190,000
203,000
847,000
-
-
-
40,000
-
-
70,000
130,000
750,000
-
-
$ 3,696,000 $ 1,518,000 $ 1,324,000 $ 588,000 $ 591,000
Operating Budget Impact:
Projects have no impact on the operating budget unless specifically noted below.
Project Name: Regional Implementation Plan
Project Number: 6024 Target Completion Date: Ongoing
Description of Project:
The City is a participant to the Jurisdictional Groups 2 & 3 Agreement to pursue an integrated water resources approach in meeting
the bacterial TMDL requirements for the Santa Monica Bay. The responsible agencies that are party to this agreement submitted
an implementation plan to the Regional Water Quality Control Board in an effort to meet the wet weather bacterial TMDL
requirements. The requested budget is for payment of the City's share for implementation of the projects listed in the plan. On
January 26, 2010, Council adopted the Measure V Five Year Plan which included payments to the City of Los Angeles of $200,000
per year for 20 years. Total payments will amount to $4,000,000. Requested budget amounts include 3% escalation, 3.25% annual
interest rate and staff time and expenses to administer the payments.
Project Name: Kenter Canyon Watershed Trash Mitigation
Project Number: 6025 Target Completion Date: June 2013
Description of Project:
A Marne Debris / Trash Total Maximum Daily Load was approved by the Regional Water Quality Control Board. The TMDL
requires zero trash in storm water runoff. The Kanter Canyon watershed does not have a trash removal structure at the outfall.
This project Wil implement strategies in the Kenter Canyon Watershed to remove trash from runoff prior to being discharged into
Santa Monica Bay.
Project Name: Permeable Surface Alleys
Project Number: 6017 Target Completion Date: On going
Description of Project:
This annual project allows for the installation of pervious concrete gutters as part of the City's alley improvement program
implemented by the Streets & Fleet Maintenance Division. Typical alley segments are 600 feet long, 20 feet wide. The program
started on February 10, 2011.
48
City of Santa Monica Project Details
Clean Beaches and Ocean Parcel Tax (Measure V) Fund
Project Name:
Project Number:
Permeable Street Gutters
6018
Target Completion Date: On going
Description of Project:
This project will construct pervious concrete street gutters as part of the City's annual street resurfacing contracts.
Project Name: Parkway Infiltration Systems
Project Number: 6020 Target Completion Date: June 2013
Description of Project:
This annual project will construct parkway infiltration BMP's such as street curb extensions or curb inlets to parkway bioretention
cells to capture, treat and infiltrate urban runoff.
Project Name:
Marine Park Retrofit
Project Number: 6022 Target Completion Date: June 2014
Description of Project:
This project will build a pipeline to transport treated runoff from the Penmar Park in the city of Los Angeles to Marine Park for
irrigation purposes.
How Financed:
Measure V Fund $ 203,000 $ 847,000 $ - $ - $ -
Misc Grants Fund - 1,013,000 - - -
203,000 $ 1,860,000 $ $ $
Project Name: Storm Drain Infiltration Retrofit
Project Number: 6023 Target Completion Date: June 2013
Description of Project:
This project will evaluate the feasibility of using existing storm drain infrastructure, such as catch basins and manholes, for diverting
dry and wet weather runoff into underground infiltration systems.
How Financed:
Measure V Fund $ 40,000 $ - $ - $ - $ -
Misc Grants Fund 300,000 -
$ 340,000 $ - $ $ $
-R7
of Santa Monica
Clean Beaches and Ocean Parcel Tax (Measure V) Fund
Details
Project Name: Palisades Park Drainage/Erosion Control
Project Number: 0265 Target Completion Date: June 2014
Description of Project:
This project would design improvements to upgrade and replace the existing storm drainage system along Palisades Park at various
locations adjacent to the bluff. The design would eliminate potential urban flooding, prevent erosion and destabilization of the bluffs.
I-R
City of Santa Monica Project Details
Beach, Beach House, and Community Development Block Grant (CDBG) Funds
Project Name: Beach Restroom Replacement
Project Number: 0840 Target Completion Date: 2014
Description of Project:
The City is required under a Consent Decree with State Parks to bring the beach restroom facilities into ADA compliance. Seven
restrooms have been completed. This project funds design and construction of the eighth restroom building at 2400 Ocean Front
Walk.
FY2012 -13 FY2013 -14 FY2014 -15 FY2016 -16 FY2016 -17
How Financed:
Beach Fund $ 263,000 $ 1,017,000
$ 263,000 $ 1,017,000 $ - $ - $
Project Name:
Universally Accessible Playground
Project Number: 6011 Target Completion Date:
Description of Project:
Design and installation of a universally accessible playground at South Beach Park.
How Financed:
Beach Fund
Community Development Block Grant
(CDBG) Fund
2013
FY2012 -13 FY2013 -14 FY2014 -15 FY2016 -16 FY2016 -17
$ 206,893 $ - $ - $ - $ -
881,000 - - - -
$ 1,087,893 $ $ $ - $ -
Project Name: Beach Parking Lot Improvements
Project Number: 0649 Target Completion Date: On going
Description of Project:
Annual repairs of Beach Parking Lots. Public Works has completed an assessment of all parking lots in the City and has developed
a schedule for improvements. In addition to the annual parking lot repairs, this project also includes the design and costs for
creating additional short -term parking areas in the 2600 Barnard Way and the 1150 Pacific Coast Highway lots.
FY2012 -13 FY2013.14 FY2014 -15 FY2016 -16 FY2016 -17
How Financed:
Beach Fund $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 250,000
$ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 250,000
51
of Santa Monica
Beach, Beach House, and Community Development Block Grant (CDBG) Funds
Project Name: Refurbish Lifeguard Headquarters
Details
Project Number: 0758 Target Completion Date: On going
Description of Project:
Pursuant to the terms of a legal agreement with the County to provide lifeguard services on Santa Monica State Beach, the City is
required to contribute to the cost of refurbishing the County lifeguard headquarters.
FY2012 -13 FY2013 -14 FY2014 -16 FY2015 -16 FY2016 -17
How Financed:
Beach Fund $ 150,000 $ 100,000 $ 100,000 $ 135,000 $ -
$ 160,000 $ 100,000 $ 100,000 $ 136,000 $
Project Name: Beach Volleyball Court and Lighting
Project Number: 6037 Target Completion Date: 2014
Description of Project:
This project will fund up to six new volleyball courts for the 2400 Ocean Front Walk area and six new courts, south of the Pier. It
will also include improved and expanded lighting for the Pier courts.
FY2012.13 FY2013 -14 FY2014 -16 FY2016 -16 FY2016 -17
How Financed:
Beach Fund $ - $ 70,000 $ - $ - $ -
$ $ 70,000 $ $ $
Project Name: Beach Bike Path Signage and Wayfinding
Project Number: 6012 Target Completion Date: 2013
Description of Project:
Complete installation of signage, striping, and other markings to guide path and beach users and improve circulation and safety.
FY2012 -13 FY2013 -14 FY2014 -15 FY2016 -16 FY2016 -17
How Financed:
Beach Fund $ 23,000 $ - $ - $ - $ -
$ 23,000 $ - $ - $ - $
52
City of Santa Monica Project Details
Beach, Beach House, and Community Development Block Grant (CDBG) Funds
Project Name: 415 PCH
Project Number: 0520
Target Completion Date: 2013
Description of Project:
This project funds various projects which were not originally included in the construction of 415 PCH or modifications to the original
work to address operational issues.
FY2012 -13 FY2013 -14 FY2014 -15 FY2015 -16 FY2016 -17
How Financed:
Beach House Fund $ 200,000 $ - $ - $ - $ -
$ 200,000 $ $ $ - $ -
53
City of Santa Monica Project Details
Water and Wastewater Funds
AB 1600 Wastewater Main Replacement
Hyperion Capital Payment
Wastewater Main Replacement by
Contractor
Preparation of PDR and Construction of
MAPS Improvements
EXPO Betterments
SCADA System Upgrades
Modeling Software
Automated Meter Reading
Northstar Software Upgrade
Hansen 8 Software Upgrade
2330 Michigan Avenue Improvements
Water Main Replacement by City Forces
Water Main Replacement by Contractor
San Vicente Water Booster Station
Standby Generator
Arcadia Reservoir Roof Spot Repairs
Valve Study and Valve
Replacements /Additions for Water
System
How Financed:
Water and Wastewater Funds
FY2012 -13
FY2013 -14
FY2014 -15
FY2016.16
FY2016.17
$ 2,266,000
$ 500,000
$ 500,000
$ 500,000 $
500,000
2,494,000
3,145,000
3,643,200
4,016,880
3,874,770
2,857,000
500,000
500,000
500,000
500,000
50,000
750,000
-
-
-
1,200,000
-
304,300
304,300
-
-
-
255,000
-
-
-
-
78,000
2,000,000
2,000,000
2,000,000
2,000,000
100,000
-
-
-
-
68,000
-
-
-
-
400,000
36,000
36,000
36,000
36,000
942,000
500,000
500,000
500,000
500,000
3,395,500
2,941,000
3,191,250
3,192,290
1,618,000
150,000
2,000,000
-
-
-
1,800,000
-
-
-
-
50,000
250,000
250,000
250,000
250,000
$ 16,409,800 $12,926,300 $ 10,620,450 $ 10,995,170 $ 9,278,770
Operating Budget Impact:
Projects have no impact on the operating budget unless specifically noted below.
Project Name: AB 1600 Wastewater Main Replacement
Project Number: 0947 Target Completion Date: Ongoing
Description of Project:
Design and construction for replacement of sewer mains City-Wide as determined by Water Resources Asset Management Plan.
Project Name:
Project Number:
Hyperion Capital Payment
0347
Description of Project:
Payment to the City of Los Angeles for Hyperion Capital costs per agreement.
Target Completion Date: Ongoing
54
of Santa Monica Proiect Details
Water and Wastewater Funds
Project Name: Wastewater Main Replacement by Contractor
Project Number: 0628 Target Completion Date: Ongoing
Description of Project:
On -going design, construction and construction management for replacement of sewer mains City-Wide as determined by Water
Resources Asset Management Plan.
Project Name:
Project Number:
Preparation of PDR and Construction of MAPS Improvements
0774 Target Completion Date: Ongoing
Description of Project:
Design PDR necessary. Possible improvements are Install three new 150 hp Flygt Pumps, one constant speed with soft start and
others may remain variable frequency drives (VFDs). May install new Allen-Bradley controls to all 5 pumps. May use existing
Robicon VFD's as back -up for redundancy. May need new control wiring. The results of the PDR will set forth funding requirements
for construction and exact configuration of pumps and controls.
Project Name:
EXPO Betterments
Project Number: 7064 Target Completion Date:
Description of Project:
Funds for water and wastewater betterments required as part of the EXPO project.
Project Name:
SCADA System Upgrades
Project Number: 4022 Target Completion Date:
Description of Project:
SCADA upgrades for water and wastwewater remote pumping sites to enhance system.
Project Name:
Project Number:
Modeling Software
9039
Ongoing
Ongoing
Target Completion Date: Ongoing
Description of Project:
Provide Hydraulic Modeling software for support of Sustainable Master Water Plan and provide land use modeling software for
water and wastewater systems for LUCE.
66761
City of Santa Monica Project Details
Water and Wastewater Funds
Project Name: Automated Meter Reading
Project Number: 0388 Target Completion Date: Ongoing
Description of Project:
Pilot testing, design, and installation of city-wide automatic meter infrastructure including MTU's ( meter transmission units), data
collectors at various points in the City, and receiving station hardware /software.
Project Name:
Project Number:
Northstar Software Upgrade
0785
Description of Project:
Upgrade to billing software for Water and Wastewater systems.
Project Name:
Hansen 8 Software upgrade
Target Completion Date:
Project Number: 9008 Target Completion Date:
Description of Project:
Upgrade to Hansen v.8 for maintenance management and work order processing.
Project Name: 2330 Michigan Avenue Improvements
Project Number: 4060 Target Completion Date:
Description of Project:
Design, construction and construction management for the 2330 Michigan Property facilities.
Project Name: Water Main Replacement by City Forces
Project Number: 0193 Target Completion Date:
Description of Project:
City Forces construct water main replacement.
Project Name:
Water Main Replacement by Contractor
Ongoing
Ongoing
Ongoing
Ongoing
Project Number: 0136 Target Completion Date: Ongoing
Description of Project:
Upgrade and replacement of exiting, aging and undersized water mains as determined by WRD's Asset Management Plan.
56
City of Santa Monica Project Details
Water and Wastewater Funds
Project Name: San Vicente Water Booster Station Standby Generator
Project Number: 0784 Target Completion Date: Ongoing
Description of Project:
Remove old unpermitted diesel farm tractor engine from Pump No 6 and install a dean -air standby generator with new controls in
existing vault.
Project Name: Arcadia Reservoir Roof Spot Repairs
Project Number: 0973 Target Completion Date: Ongoing
Description of Project:
The location of the Arcadia Reservoir is on Bundy at Wilshire in West L.A. In 2009, during construction of the new Water Treatment
Facility an estimate of $1.8- million was obtained to replace deteriorating roof support timbers and hardware, and in the area of the
roofs hatches add cantilevered access ramps for staff.
Project Name:
Project Number:
Valve Study and Valve Replacements /Additions for Water System
9040 Target Completion Date: Ongoing
Description of Project:
This project funds the study of adequacy of valve operatons and locations City -wide for the preparation of design documents and
construction.
57
City of Santa Monica Project Details
Resource Recovery and Recycling Fund
Operating Budget Impact:
Projects have no impact on the operating budget unless specifically noted below
Project Name: Refuse Container Replacement Program
Project Number: 0227 Target Completion Date: Ongoing
Description of Project:
This project provides for the ongoing purchase and replacement of 68, 95, and 300 gallon carts and 2-, 3- and 4- yard bins that are
used by single family, multi - family, and commercial customers for the storage of their solid waste and recycling materials until they
can be collected by the Resource Recovery & Recycling Division. This capital improvement project will also provide funding for the
purchase of 25 "Big Belly" solar power containers to be placed in heavy traffic pedestrian right -of -ways as well as replacing the very
old, damaged concrete public litter cans.
Project Name: Refuse and Recycling Enclosures
Project Number: 9036 Target Completion Date: Ongoing
Description of Project:
This project will have both a revenue and expenditure impact to the operating budget. It is estimated that the annual revenue for
providing this service will cover the operational costs. Expenditures would include vehicle and equipment maintenance and
processing and disposal costs.
Project Name: Commercial Compactor Service
Project Number: 9037 Target Completion Date: Ongoing
Description of Project:
This project is for the purchase of 15 compactors and a roll -off truck in order to provide solid waste collection services to those
commercial businesses in the City of Santa Monica that are currently serviced by private haulers.
Operating Budget Impact:
This project will have both a revenue and expenditure impact to the operating budget. It is estimated that the annual revenue for
providing this service will cover the operational costs. Expenditures would include vehicle and equipment maintenance and
processing and disposal costs.
58
FY2012 -13
FY2013 -14
FY2014 -15
FY2015.16
FY2016 -17
Refuse Container Replacement Program
$ 768,000
$ 806,000
$ 863,000 $
911,000 $
951,000
Refuse and Recycling Enclosures
90,000
90,000
90,000
90,000
90,000
Commercial Compactor Service
797,000
29,000
29,000
29,000
29,000
Mobile Video System for Collection Service
-
150,000
-
-
-
How Financed:
RRR Fund
$ 1,655,000
$ 1,075,000
$ 982,000 $
1,030,000 $
1,070,000
Operating Budget Impact:
Projects have no impact on the operating budget unless specifically noted below
Project Name: Refuse Container Replacement Program
Project Number: 0227 Target Completion Date: Ongoing
Description of Project:
This project provides for the ongoing purchase and replacement of 68, 95, and 300 gallon carts and 2-, 3- and 4- yard bins that are
used by single family, multi - family, and commercial customers for the storage of their solid waste and recycling materials until they
can be collected by the Resource Recovery & Recycling Division. This capital improvement project will also provide funding for the
purchase of 25 "Big Belly" solar power containers to be placed in heavy traffic pedestrian right -of -ways as well as replacing the very
old, damaged concrete public litter cans.
Project Name: Refuse and Recycling Enclosures
Project Number: 9036 Target Completion Date: Ongoing
Description of Project:
This project will have both a revenue and expenditure impact to the operating budget. It is estimated that the annual revenue for
providing this service will cover the operational costs. Expenditures would include vehicle and equipment maintenance and
processing and disposal costs.
Project Name: Commercial Compactor Service
Project Number: 9037 Target Completion Date: Ongoing
Description of Project:
This project is for the purchase of 15 compactors and a roll -off truck in order to provide solid waste collection services to those
commercial businesses in the City of Santa Monica that are currently serviced by private haulers.
Operating Budget Impact:
This project will have both a revenue and expenditure impact to the operating budget. It is estimated that the annual revenue for
providing this service will cover the operational costs. Expenditures would include vehicle and equipment maintenance and
processing and disposal costs.
58
City of Santa Monica Project Details
Resource Recovery and Recycling Fund
Project Name: Mobile Video System for Collection Service Vehicles
Project Number: 9038 Target Completion Date: Ongoing
Description of Project:
Purchase (25) mobile video (forward facing) cameras to be installed on all collection service vehicles in order to respond, protect
and mitigate against any threats to the City, claims made for property damage and allegations against Resource Recovery &
Recycling employees.
59
City of Santa Monica Project Details
Pier Fund
FY2012 -13 FY2013 -14 FY2014 -15 FY2016.16 FY2016 -17
Pier Master Plan $ 450,000 $ - $ - $ - $ -
Gangway addition to the Pier - - 1,380,000
Carousel Floor Replacement 25,000 - -
How Financed:
Pier Fund $ 475,000 $ $ 1,380,000 $ $
Operating Budget Impact:
Projects have no impact on the operating budget unless specifically noted below.
Project Name:
Pier Master Plan
Project Number: 9027 Target Completion Date: 2013
Description of Project:
This request is for funding to engage consultants to assist the City with a community, visioning process for the Pier and the
preparation of a new Master Plan for future operations, recreational and commercial uses, capital improvement events and
activities, facilities and development of the Santa Monica Pier.
Project Name: Gangway Addition to the Pier
Project Number: 4007 Target Completion Date: 2015
Description of Project:
Installation of a 2.5 -ton capacity hydraulic crane lift on the pier that will lower or raise a 5 foot wide and 88 foot long gangway. This
gangway will connect to a 60 -foot long by 32- foot -wide floating barge (dock) on the south side of the Pier.This floating barge will be
anchored to the ocean floor and provide an emergency escape facility in the event of an emergency situation.
Project Name: Carousel Floor Replacement and Substructure Repair
Project Number: 4009 Target Completion Date: 2014
Description of Project:
Replace the existing damaged and deteriorating oak floors on the ground floor of the Carousel Building. Substantial repair to the
substructure below the floor is required to properly support the facility and will involve repair or replacement of piles, caps and
stringers that support the facility as well as relocation of utilities. The substructure in this eastern area of the Pier is the oldest and
more than eighty years old.The carousel itself will also need to temporarily disassembled and then reassembled to accomodate the
project.
60
City of Santa Monica Project Details
Airport Fund
Operating Budget Impact:
Projects have no impact on the operating budget unless specifically noted below
Project Name: Airfield Pavement Rehabilitiation
Project Number: 0638 Target Completion Date: Ongoing
Description of Project:
Funds to maintain the integrity and safety of the Airport's aircraft operations areas which include the runway, taxiways,
aircraft parking areas, helipad, and service road.
Project Name: Airport Parking Lot Pavement Rehabilitation
Project Number: 0642 Target Completion Date: Ongoing
Description of Project:
This is an on -going pavement maintenance program designed to ensure the safety and integrity of the Airport's common -
use vehicle parking lots on the south side of the Airport, and to explore the feasibility of creating a car storage parking lot
in the undeveloped land located in the northeast corner of the Airport.
Project Name: Airfield Lighting
Project Number: 4023 Target Completion Date: June 2013
Description of Project:
Funds to improve aircraft safety during night and low visibility operations by replacing the old deteriorating airfield wiring
that has surpassed its useful life.
a[
FY2012 -13
FY2013 -14
FY2014 -15
FY2015 -16
FY2016 -17
Airfield Pavement Rehabilitation $
456,000
$ 250,000
$ 250,000
$ 250,000
$ 250,000
Airport Parking Lot Pavement Rehal
300,000
-
300,000
-
Airfield Lighting
149,000
-
-
-
Airport Avenue Gunite Slope Repair
-
350,000
-
Courtyard Offices Roof
100,000
-
-
300,000
-
Airport Buildings Rehabilitation
378,000
378,000
378,000
3,000,000
-
Hangar Purchases
-
-
-
100,000
100,000
Airport Avenue Sidewalk Repairs
-
-
300,000
-
Airport Environmental Enhancement
20,000
-
20,000
100,000
100,000
How Financed:
Airport Fund $
1,403,000
$ 628,000
$ 948,000
$ 4,400,000
$ 450,000
Operating Budget Impact:
Projects have no impact on the operating budget unless specifically noted below
Project Name: Airfield Pavement Rehabilitiation
Project Number: 0638 Target Completion Date: Ongoing
Description of Project:
Funds to maintain the integrity and safety of the Airport's aircraft operations areas which include the runway, taxiways,
aircraft parking areas, helipad, and service road.
Project Name: Airport Parking Lot Pavement Rehabilitation
Project Number: 0642 Target Completion Date: Ongoing
Description of Project:
This is an on -going pavement maintenance program designed to ensure the safety and integrity of the Airport's common -
use vehicle parking lots on the south side of the Airport, and to explore the feasibility of creating a car storage parking lot
in the undeveloped land located in the northeast corner of the Airport.
Project Name: Airfield Lighting
Project Number: 4023 Target Completion Date: June 2013
Description of Project:
Funds to improve aircraft safety during night and low visibility operations by replacing the old deteriorating airfield wiring
that has surpassed its useful life.
a[
of Santa Monica
Airport Fund
Project Name:
Project Number:
Details
Courtyard Offices Roof
6032 Target Completion Date: June 2013
Description of Project:
There are approximately 9,100 sq ft of office space situated under the roof structure which includes a grassy area divided
by a walkway. There have been leakage problems and several attempts have been made to fix the problem. This project
identifies and permanently resolves the leakage problem to lease the office spaces currently unoccupied due to the leak
issue.
Project Name: Airport Building Rehabilitation
Project Number: 6033 Target Completion Date: Ongoing
Description of Project:
This is a multiyear project designed to rehabilitate specific Airport buildings that are in need of repairs. Building repairs
are prioritized on an individual projects based on health and safety and /or imminent systems failure and /or have received
"Code Compliance Notices" from Building and Safety Department. The buildings included in this CIP are 3223 Donald
Douglas Loop South (Airport Administration Building), 3100 Donald Douglas Loop South, 3200 Airport Avenue, and 3000
Airport Avenue. Repairs include electrical; paint; roofs; fire alarm panel and elevator modernization.
Project Name: Hangar Purchases
Project Number: 6036 Target Completion Date: Ongoing
Description of Project:
This revenue generating project was designed to purchased privately held aircraft hangars as they become available to
improve administrative control over the use of these hangars.
Project Name: Airport Environmental Enhancements
Project Number: 4081 Target Completion Date: Ongoing
Description of Project:
This project identifies and implements ways to reduce operational impacts on the community surrounding the Airport.
62
City of Santa Monica Project Details
Airport Fund
Project Name: Airport Avenue Sidewalk repairs
Project Number: 6034
Description of Project:
Funds to evaluate and upgrade the condition of
sidewalks and pedestrian access along Airport
Avenue from 23rd Street to Donald Douglas Loop
South, a distance of approximately 0.8 miles.
Target Completion Date: June 2016
i
Project Name: Airport Avenue Gunite Slope Repairs
Project Number: 6031 Target Completion Date: Ongoing
Description of Project:
In the 1940s Gunite was used to support and provide erosion protection for the hillside along the southwest portion of the
Airport adjoining Airport Avenue. This project identifies and repairs approximately 37,000 square feet that show
deterioration such as cracking, uplifting, undermining, and erosion.
63
City of Santa Monica Project Details
Big Blue Bus Fund
Bus Replacement Program
Bus Components Replacement Pro
Shop Equipment
Farebox System
Bus Stop Amenities
Technology Equipment
Yard Improvements
Facility Upgrade and Renovation
Service Vehicles
Transit Center Project
Downtown Transit Mall
Safety & Security Project
Transit Oriented Development (TO
Prop 1 B Safety & Security
System
Dial -A -Ride Vehicle Replacement
Radio Tower Equipment
Campus Expansion
How Financed:
Big Blue Bus Fund
FY2012 -13 F
FY2013 -14 F
FY2014 -15 F
FY2015 -16 F
FY2016 -17
$ 7,901,646 $
$ 1,100,000 $
$ 18,312,000 $
$ 4,812,000 $ 2
2,699,200
$ 23,352,905 $ 12,080,127 $ 28,291,973 $ 15,289,948 $ 12,154,346
FY2012 -13 FY2013 -14 FY2014 -15 FY2015 -16 FY2016 -17
Bus Pads on Transit Routes $ 400,000 $ 350,000 $ $ $
Bus Stop and Shelter Improvements 1,500,000 -
How Financed:
Misc Grants Fund $ 1,900,000 $ 350,000 $ $ $
Operating Budget Impact:
Projects have no impact on the operating budget unless specifically noted below.
64
of Santa Monica
Big Blue Bus Fund
Project Name: Bus Replacement Program
Details
Project Number: 0519 Target Completion Date: Ongoing
Description of Project:
Funds for BBB vehicle /bus replacement program used for fixed route.
Operating Budget Impact:
This project should reduce costly maintenance and repair expenses on older vehciles as they age.
Project Name:
Bus Components
Project Number: 0106 Target Completion Date: Ongoing
Description of Project:
Funds for ongoing maintenance such as rebuilding of engines, transmissions, differentials and refurbishment of buses.
Project Name: Shop Equipment
Project Number: 0709 Target Completion Date: Ongoing
Description of Project:
Replacement of various shop equipment including refrigerant, recovery and /or recycle equipment, plasma cutter, drill/milling
machine for body panels, hydraulic metal shear, metal roller, infrared heat lamps, body shop vacuum cleaner, steam cleaner,
etc.
Project Name:
Project Number:
Farebox System
Eme
Description of Project:
Funds programmed for farebox replacements.
Project Name:
Project Number:
Bus Stop Amenities
0114
Description of Project:
On -going replacements and improvements to over 1,000 bus stops
throughout Big Blue Bus's service area.
Target Completion Date: Ongoing
Target Completion Date: Ongoing
65
City of Santa Monica Project Details
Big Blue Bus Fund
Project Name:
Technology Equipment
Project Number: 0113 Target Completion Date:
Description of Project:
Funds for technology hardware and software upgrades and replacements.
Project Name:
Yard Improvements
Project Number: 0107 Target Completion Date: Ongoing
Description of Project:
Funds for re- striping, paving, fencing and lighting improvements at Big Blue Bus yard. Also funds for soil remediation.
Project Name: Facility Upgrades and Renovations
Project Number: 0826 Target Completion Date:
Description of Project:
Funds for ongoing improvements and renovations
such as carpet, lighting, HVAC, plumbing and painting
to the 1660 7th Street Building.
Project Name:
Project Number:
Service Vehicles
0115
Description of Project:
On -going purchase of service vehicles for replacement.
Target Completion Date: Ongoing
Project Name: Transit Center
Project Number: 0749 Target Completion Date:
Description of Project:
Funds the Transit Customer Information Center located at the Third Street Promenade.
Operating Budget Impact:
The impact on the operating budget will include ongoing lease payments.
Ongoing
Ongoing
66
City of Santa Monica Project Details
Big Blue Bus Fund
Project Name:
Downtown Transit Mall
Project Number: 0458 Target Completion Date: Ongoing
Description of Project:
On -going program to replace and preserve pedestrian amenities such as lighting, landscaping, benches and repair of bus
priority lanes.
Project Name: Safety and Security
Project Number: 4015 Target Completion Date: Ongoing
Description of Project:
Ongoing safety and security related improvements to the Big Blue Bus facility, buses, and shelters as well as increase safety
for passengers, personnel, and increase the security of capital assets.
Project Name: Transit Oriented Development (TOD)
Project Number: 2076 Target Completion Date: Ongoing
Description of Project:
Funds will be used towards planning of a Transit Oriented Development (TOD) at three locations: 401 Colorado, 612 Colorado
and Bergamot Station. These locations have been identified as they will serve as stations for the Expo Line.
Project Name: Prop 1 B Safety and Security
Project Number: 0956 Target Completion Date: Ongoing
Description of Project:
Safety and security related improvements to the Big Blue Bus facility, buses and shelters as well as increase safety for
passengers, personnel and increase the security of capital assets through California's Proposition 1 B Bonds.
Project Name: Advanced Fleet Management System
Project Number: 0373 Target Completion Date: Ongoing
Description of Project:
Project includes replacement of radio transmitter equipment at antenna sites, mobile radios on buses and portable handhelds.
Also includes computerized scheduling software, computer -aided dispatch (CAD) system, automatic vehicles locator (AVL)
system, voice announciators and passenger counters for buses and computerized on- street signage.
67
City of Santa Monica Project Details
Big Blue Bus Fund
Project Name: Dial -A -Ride Vehicle Replacement
Project Number: 0877 Target Completion Date: Ongoing
Description of Project:
Ongoing replacement of Dial -A -Ride vehicles.
Project Name: Radio Tower Equipment
Project Number: 0100 Target Completion Date: Ongoing
Description of Project:
Funds for the expansion of radio and tower system replacement to include vehicle locator and passenger counting
mechanisms.
Project Name: Campus Expansion
Project Number: 0104 Target Completion Date: June 2015
Description of Project:
The project includes design and construction of Alternative Fueling Facility and expansion of the Bus Maintenance Facility.
Operating Budget Impact:
The impact on the operating budget may include increased utility and janitorial expenses associated with the additional office
space and maintenance building and various costs to maintain the new LNG facility.
Project Name: Bud Pads on Transit Routes
Project Number: 0777 Target Completion Date: Ongoing
Description of Project:
Construction of concrete bus pads at various Big Blue Bus stops within the City of Santa Monica and neighboring cities using
local return funds.
Project Name: Bus Stop and Shelter Improvements
Project Number: 0397 Target Completion Date: June 2015
Description of Project:
The Bus Stop Redevelopment Program will provide bus stops within the City of Santa Monica with real -time informational
signs, bus shelters, bus benches, bus stop signs and additional bus stop amenities using local return funds.
C£
City of Santa Monica Project Details
Parks and Recreation Fund
PY2012 -13 FY2013.14 FY2014 -15 FY2015 -16 FY2016 -17
Signage Parks /Beach $ 40,000 $ $ - $ - $
Marine Park Playground Retaining Wall - 50,000 -
Palisades Park Play Area - 80,000 -
How Financed:
Parks and Rao Fund $ 40,000 $ - $ 130,000 $ - $ -
Operating Budget Impact:
Projects have no impact on the operating budget unless specifically noted below.
Project Name:
Signage Parks /Beach
Project Number: 6009 Target Completion Date:
Description of Project:
This project funds the remaining phase of new signage for all parks and beach areas.
2013
Project Name: Marine Park Playground Retaining Wall
Project Number: 6030 Target Completion Date: 2015
Description of Project:
This project will replace the old wooden retaining wall in the Marine Park playground with a new, more stable, concrete retaining
wall. Access stairs will be installed on either side of the hill, adjacent railings, to create safe access to the top of the wall and
playground slide.
Project Name: Palisades Park Play Area
Project Number: 0266 Target Completion Date: 2015
Description of Project:
Community outreach, planning and design of a sensitively- integrated play discovery area for young children for the north end of
Palisades Park to meet the high demand for public play space for young children on the north side of the City.
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70
Attachment E
To establish the City's fiscal policies, which will assist in ensuring its long -term fiscal stability. These
policies are intended to provide direction so that the City's finances are managed in a
manner that will continue to provide for the delivery of quality services; maintain an
enhanced service delivery; ensure a balanced budget; and establish reserves necessary to
meet known and unknown future obligations.
In conjunction with the preparation of the City's budget, a series of fiscal policies are
recommended. Policies are an essential component of long -term forecasts and contingency
plans. We believe they will help provide critical analysis and sound review for budget
development decisions.
The following fiscal policies are recommended and, where necessary, will be explained in
more detail to follow. If followed, these policies will assist in times of economic distress.
Fiscal Policy Statements
General Policies
• The City will maintain sound financial practices in accordance with state law and direct
its financial resources towards meeting the City's long -term goals.
• The City will maintain and further develop programs to assure its long -term ability to
pay the costs necessary to provide the level and quality of service required by its
citizens.
Operating Budget Policies
• The City will adopt a balanced budget annually by June 30.
• Current revenues will be sufficient to support current operating expenditures.
• The City will estimate revenues using an objective and analytical process; in the case of
assumption uncertainty, conservative projections will be used.
• The City will forecast its General Fund and other major fund expenditures and revenues for
a five -year period and will update the forecast annually. The forecast will be taken
into consideration when preparing budget recommendations.
Revenue Policies
• The City will endeavor to maintain a diversified and stable revenue system to minimize
the short -term fluctuations in any one revenue source.
• The City will avoid targeting revenues for specific purposes whenever possible, allowing
maximum flexibility in funding decisions on an annual basis.
• One -time revenues will be used for one -time expenditures only.
• User fees will be adjusted annually by CPI and reviewed at least once every five years to
ensure that fees recover the costs of providing services.
Attachment E
• The City will investigate potential new revenue sources, particularly those which will not add
to the tax burden of residents and local businesses.
• The City will work proactively with the League of California Cities and local communities to
monitor legislation that may impact the City financially.
Expenditure Policies
• The City will maintain a level of expenditures that support the essential services and
promote quality -of -life to its citizens.
• Each enterprise fund should reflect the true costs of operation, including direct and indirect
charges for services.
Debt Policy
• Capital projects may be funded on a pay -as- you -go basis or using debt proceeds.
Capital budgeting is limited by the availability of revenues and bond proceeds.
The ability to meet debt service requirements will act as a ceiling on capital
programming. Because capital expenditures produce long -term benefits, they can
appropriately be funded by debt, which can lead to a more equitable tax burden
across generations of citizens and taxpayers. However, pay -as- you -go financing
provides flexibility when the economy or revenue growth slows. Therefore, the City's goal
is to maintain a balance between pay -as- you -go financing and debt financing for
capital projects.
• When the City finances capital projects by issuing bonds, it will pay back the bonds within a
period not to exceed the expected useful life of the project.
• When possible, the City will identify a source of repayment for General Fund supported
bonds and monitor the source of repayment in the future to ensure it is sufficient to
meet debt repayment requirements.
• The City may choose to issue securities that pay a rate of interest that varies
according to a pre- determined formula or results from a periodic remarketing of the
securities. Such issuance must be consistent with applicable law and covenants of
pre- existing bonds, as well as the City's creditworthiness objectives. The City will
budget for interest expense based on an evaluation of current market rates with an
allowance for potential increases in rates, and will monitor and adjust the budget if
needed.
Fund Policies
• The City will maintain at the end of each fiscal year a General Fund Operating
Contingency at a level that is equal to at least 15 percent of the following year's
General Fund annual operating and General Fund Revenue supported capital
expenditure budget as originally adopted by Council. Council approval will be required
before expending funds from the Operating Contingency.
• In addition to the General Fund Contingency, the City's goal is to maintain an Economic
Uncertainty balance operating with the level to be established as needed.
Attachment E
• The City will maintain a balance in the General Fund for earned vacation benefits of
General Fund employees. Compensated absences for all General Fund employees are
recorded in the respective funds.
• The City will maintain a capital /maintenance fund balance to be determined as part of
the annual budget adoption. The capital /maintenance balance is to be made
available by Council appropriation to meet unanticipated, unscheduled, and /or
un programmed capital and maintenance needs of City infrastructure and facilities.
This balance is intended to be used for major capital repair where facility failure,
unexpected hazards, or destruction of City property has occurred and where repair or
replacement is not planned within the established capital, operations, or other
replacement funds.
Capital Improvement Policies
• The City will coordinate preparation of the Capital Improvement Budget with
preparation of the Operating Budget. Future operating costs associated with hew
capital improvements will be projected and included in the Operating Budget forecasts.
• The City will identify estimated costs and potential funding sources for each proposed
capital project before it is submitted to Council for approval.
• The City administration will identify, for Council consideration, the least costly financing
method for all new projects.
Accounting, Auditing & Financial Reporting Policies
• The City's accounting and financial reporting systems will be maintained in
conformance with generally accepted accounting principles and standards of the
Government Accounting Standards Board.
• A Comprehensive Annual Financial Report will be prepared and audited by a qualified
independent public accounting firm.
Fund Balance Classifications
The City's fund balance is made of the following components:
• Non - spendable fund balance typically includes inventories, prepaid items and other items,
that by definition cannot be appropriated
• The restricted fund balance category includes amounts that can be used only for
the specific purposes stipulated by constitution, external resource providers, or through
enabling legislations
• The committed fund balance classification includes amounts that can be used only for the
specific purposes determined by a formal action of the City Council. The City
Council has authority to establish, modify, or rescind a fund balance commitment.
• Amounts in the assigned fund balance classification are intended to be used by the City
for specific purposes but do not meet the criteria to be classified as restricted or
committed. The City Manager or designee has the authority to establish, modify or
rescind a fund balance assignment.
Attachment E
• Unassigned fund balance is the residual classification for the City's funds and includes all
spendable amounts not contained in the other classifications.
The City considers restricted or unrestricted amounts to have been spent when an expenditure is
incurred for purposes for which both restricted and unrestricted fund balance is available.
The City's committed, assigned, or unassigned amounts are considered to have been spent
when an expenditure is incurred for purposes for which amounts in any of those unrestricted fund
balance classification could be used.
Investment Policies
• An investment policy will be submitted annually to the City Council for review and
adoption.
• The City will invest public funds in a manner that will provide a market rate of return after
ensuring optimum safety and meeting the daily cash flow demands of the City.
ATTACHMENT F
FY 2011 -15 Human Services Grants Program
Year 2: Proposed FY 2012 -13 Funding Levels & Amendments
On June 21, 2011, Council approved the Final Proposed FY 2011 -15 Human Services
Grants Program (HSGP), which identifies each nonprofit organization, its City funding,
description of program activities and any special funding conditions. The program goals
and funding levels established in the FY 2011 -15 HSGP serve as a framework for
continued grant funding over a four -year period. Each year of the funding cycle, grants
are considered for renewal contingent upon available resources (with possible cost of
living adjustments), effective program performance, ability to meet existing and
emerging priority community needs, and City Council approval.
The FY 2012 -13 HSGP proposed amendments include:
1. Grantee Cost of Living Adjustments (COLA): All grantees are recommended
to receive a 2.5% COLA. Specific funding levels for FY 2012 -13 for the HSGP
will be presented to Council on June 12, 2012.
2. Good Neighbor Agreements (GNA): Currently, homeless services providers
are required to develop and implement a Good Neighbor Agreement (GNA). A
GNA is a voluntary yet specific agreement developed by the agency in
consultation with neighbors (residents and businesses.) The GNA articulates
mutual responsibilities for ensuring a safe, well- maintained neighborhood, and
compatible service operation. The GNA process creates an opportunity for
improved communication and problem solving and is considered a best practice
in community based non - profit management. In FY 2012 -13, staff recommends
a full review and strengthening of existing GNAs as well as requiring all HSGP
recipients to establish a GNA for their service delivery location(s). Exceptions
may be requested by grantees if a GNA is'not relevant to a particular agency.
3. WISE & Healthy Aging — Transition of City Operation of Senior Services:
On April 24, 2012, Council approved the concept and funding for improved and
streamlined older adults /senior services. In FY 2012 -13, funding is
recommended to fully implement the transition of service delivery to WISE &
Healthy Aging, including $150,000 to operate the Senior Center and $114,189 for
improvements to the Ken Edwards Center (KEC). Over time, programming at the
KEC will include a one stop social service and educational center. It is intended
that the current Senior Center will offer an array of classes and cultural events for
adults of all ages including seniors. Additional outreach and planning is underway
to make this a well communicated and smooth transition. The Commission for
the Senior Community is actively involved in these efforts.
4. Pico Youth and Family Center (PYFC): Last Chance Agreement: As detailed
in Attachment G, City staff recommend that PYFC funding be contingent upon
the PYFC Board agreeing to the addition of independent oversight to increase
accountability with a re- focusing of service delivery for the most vulnerable gang
involved youth ages 16 -24.
IGAif_Cy :Id,l40Idle]
Pico Youth and Family Center (PYFC)
Recommendation for a Conditional Last Chance Agreement
The City's Human Services Grant Program (HSGP) currently includes an annual
operating grant of $307,532 to the Pico Youth and Family Center (PYFC) for social
services, cultural arts and enrichment activities including case management, counseling
and support groups, employment readiness and referrals, leadership development,
community events, tutoring and media arts workshops for 180 youth ages 14 — 24 who
live or attend school in Santa Monica. Based on the facts reported in this attachment,
staff recommends restricting the FY 2012 -13 PYFC grant to a six month period
governed by a last chance agreement intended to either significantly improve the
grantee's performance or provide the foundation for funding termination.
Background
In July 1999, in response to a number of gang - related shootings and deaths of young
people in the Pico neighborhood, the City issued a Request for Proposals (RFP) for
programs for older youth and young adults. The RFP, initiated to fill a clearly defined
gap in services, sought a program to effectively assist the most troubled, vulnerable,
gang involved youth in Santa Monica. Targeting ages 16 -24, youth were to meet one or
more of the following criteria: dropped out of local schools; enrolled at Olympic
Continuation High School after dismissal from Santa Monica High School; were formerly
incarcerated; identified as serious habitual offenders; or on parole or probation.
The PYFC was created to respond to this gap in services and assist Santa Monica's
gang involved older youth, who are among the most vulnerable, difficult to reach and at
risk. While there are many programs that work with younger youth and seek to prevent
violence, the intent of the PYFC is to provide concentrated focus and attention,
deploying a community -based model of intervention and partnership with other local and
regional organizations and institutions for this most at risk population. However, over
the years, PYFC staff have broadened their focus to include more emphasis on youth
who may not be gang involved and recently lowered their entry age to 14 years from 16
years old. In addition, PYFC has undertaken many social justice and community
organizing activities as leadership development and engagement strategies. This
expansion of mission, while worthy, has diverted program resources from PYFC's core
mission. Overall, PYFC's strength remains in relationship building and crisis response
for youth and families most affected by gang violence. However, oversight and
accountability have been serious and persistent problems.
Over the past twelve years, the City has made an unprecedented effort to ensure
administrative accountability, organizational structure, and adequate oversight. These
efforts have included:
• January 2000 (see link): The original project proposed and operated by a trio of
community leaders to address gang violence, was funded by the City through the
auspices of a non - profit incubator organization called, Community Partners. In
I
F- AElr_� ITJ1:11,rlcW
addition to acting as a fiscal receiver, Community Partners provided training,
program development assistance, administrative and financial support and
handled all reporting requirements.
• In December 2000, Community Partners notified the City of significant concerns
regarding the viability of implementing the agreed upon program. By March
2001, Community Partners determined that the project was not viable nor would
it achieve its goals without "daily, direct supervision and administrative oversight
by an experienced nonprofit."
• June 2001 (see link): The original partnership dissolved and oversight of the
project was transitioned to a large, regional youth serving non - profit organization,
Woodcraft Rangers. The goal was to develop and operate the PYFC with one of
the founding members of the original partnership becoming the PYFC Project
Director under Woodcraft Rangers.
• By June 2003, Woodcraft Rangers notified the City that they would no longer
oversee the PYFC under the current terms and organizational structure and
formally declined the FY 2003 -06 City funding, although agreed to keep the
PYFC open until August, 2003.
• September 2003 (see link): The Public Health Foundation Enterprises (PHFE), a
large LA -based non - profit support entity agreed to oversee the PYFC operations.
• June 2004 (see link): PHFE notified the City that it could not provide the level of
program oversight and staff supervision needed. The City Council approved a
transition contract with PHFE through August 2004 with direct grant funding
awarded to an independent non - profit PYFC entity beginning in September 2004.
• Since 2004, and consistently for the ensuing seven years, City staff has provided
technical assistance regarding program, administrative and fiscal matters to
PYFC staff and the PYFC Board. No other HSGP grantee has received anything
approaching this level of guidance, training, monitoring, feedback and support
from City staff and consultants.
• June 2011 (see link): The Council- approved HSGP included the following
funding recommendation: "The PYFC Board of Directors will implement
significant administrative changes to ensure accountability, adequate fundraising,
and program development — this includes assessing the feasibility of merging
with a larger community based non - profit."
• Since July 2011, City staff have worked closely to monitor compliance and
consistently communicate feedback to PYFC representatives including:
• Attendance at monthly PYFC Board meetings by City staff;
• Monthly status meetings with PYFC Director and Board Chair;
• Monthly review of funding compliance, status of reports and provision of
ongoing technical assistance to assist with nonprofit management and
Board development;
• Fiscal site visit (fall) to assess accounting systems and internal controls;
• Program site visits (fall & spring) to assess program operations,
documentation and tracking and data management systems; and
• Technical assistance including providing one -on -one staff and board
training.
2
ATTACHMENT G
® In February 2012, the Executive Director told the PYFC Board (with City staff in
attendance) that he had not identified an organization to merge with and did not
believe that this was the right direction for PYFC. No formal action was taken.
of Issues of Concern
As described in the background section above, considerable efforts and different
models have been applied to assist the PYFC to accomplish its important community
work over the past twelve years. Various . iterations of funding conditions, technical
assistance, partnership and guidance have been employed. However, despite these
singular efforts, serious and fundamental issues have persisted. They fall into three
main categories: financial management and oversight; governance and administration;
program operations and effectiveness.
1. Financial Management & Oversight: The City retains an Independent Certified
Public Accountant ( "The Monitor ") (see link) to ensure accountability within the
HSGP. The Monitor has assisted City staff in overseeing the PYFC's fiscal
systems and reporting over the seven year period that PYFC has been
independently funded. Over this period of time, the Monitor has commented on
and staff has noted significant issues relating to PYFC's financial management
and oversight. PYFC has had four different bookkeeping or accounting firms in
the last seven years. In March 2012, the current accounting firm gave its notice
of resignation. Frequent turnover of accountants hired by the PYFC has resulted
in lack of internal controls, incorrect recordkeeping and inaccurate accounting
practices. Since FY 2004 -05, not one quarterly fiscal status report has been
submitted to the City on time, complete and accurate. This has resulted in delays
in payment to the agency due to a lack of thorough review, oversight and
understanding of fiscal reporting on the part of the PYFC administration. Further,
PYFC has been inconsistent in raising the minimum 25% cash match for its
program. In addition, since 2005 the PYFC has not completed the required
annual agency audit in a timely manner. The FY 2010 -11 audit which was
required to have been filed with the City by January 17, 2012 has not yet been
submitted.
The most recent Fiscal Site Visit, performed on October 20, 2011, revealed
continued lack of internal controls and administrative oversight on the part of
PYFC administrative staff. Particularly noteworthy were unexplained salary
overages in the PYFC FY 2010 -11 Year End report. Ultimately, after several
rounds of inquiry, staff learned that in August 2010, duplicate payroll checks were
issued to the Executive Director and Office Manager. A second duplicate payroll
check was issued to the Office Manager in November 2010. The Executive
Director and Office Manager repaid the agency for these excess payroll checks
3
ATTACHMENT G
only after City staff disclosed the duplicate payroll checks to the PYFC Board
Chair and demanded repayment.
In the process of researching the three extra paychecks, it was also discovered
that PYFC made excess retirement contributions on behalf of employees
($12,171) and pension payments over a five year period (required by federal law
to be deposited into a qualified employee plan) could not be verified ($15,917).
Therefore, this resulted in disallowance of $28,088 of City funds and City staff
requested reimbursement within 30 days (by February 17, 2012.) In March,
PYFC made an initial payment, with a second payment in May — however, there
remains an outstanding balance of $12,816.80. City staff awaits repayment of
disallowed funds.
2. Governance & Administration: The Monitor and City staff have also noted very
unusual instability in Board composition, which is significant because the Board
of Directors has responsibility for oversight — particularly fiscal oversight. The
PYFC Board assumed full responsibility for the organization in September 2004.
The organization's articles /by -laws call for a twelve person board. However,
PYFC has yet to maintain a twelve member Board for any extended period of
time. Concerns over conflict of interest have resulted in the removal of at least
three Board members. Three other members resigned from the PYFC Board
resulting from concerns over accountability and oversight of agency staff.
Given the Executive Director's dual role as an elected school board member and
agency administrator, over the years there have been concerns about conflicting
roles and difficulty in assessing whether the Executive Director is acting on
behalf of the PYFC, as School Board Member or an independent neighborhood
leader. Concerns have been raised over the delineation of the Executive
Director's role and assurance that when he is being paid by the PYFC he is
conducting PYFC business, not school or community work. During the March
2012 site visit, City staff reviewed time cards and found that percentages of time
spent on various tasks of the Executive Director's role were documented and no
time in the eight hour day was attributed to non -PYFC business. Without more
direct oversight, it is difficult to verify this information. In FY 2011 -12, the City
required that the PYFC Board develop and execute a plan for the evaluation and
ongoing Board oversight of the Executive Director. The PYFC Board conducted
its first ever Executive Director evaluation this year and a process is now in place
to do so regularly.
In the past few months, the PYFC Board, while not fully constituted, has
appeared to be getting stronger with more diverse membership and expertise.
The current Board members appear to take seriously their fiduciary and non-
profit stewardship roles. In particular, the Board Chair has dedicated
considerable time to the organization over the past year as evidenced by her
SI
ATTACHMENT G
personal investigation into the finance issues discussed earlier in this report. The
Board Executive Committee has been highly responsive in ongoing dialogue with
the City regarding issues of concern. FY 2011 -12 funding requirements included
PYFC Board training in the areas of accounting, tax requirement and Board role
and responsibilities. However, it is unclear whether the Board can consistently
exercise adequate oversight.
3. Program Operations & Effectiveness: The PYFC has been inconsistent in
program focus, communication, operations (including hours of operation) and
staff roles. One recent example of this occurred in January 2012. The Executive
Director gave same day notice to City staff that the agency was closing for a day
and a half staff planning retreat. Later it was discovered that in fact, there was
no staff retreat. Instead, three full -time employees had taken two youth
participants to Arizona to participate in a coordinated protest against the
banishment of the Tucson Unified School District's Mexican American Studies
program. This closure of the Center and PYFC trip occurred without informing
the PYFC Board of Directors.
City staff site visits to review program operations, administration and
documentation found inconsistencies and gaps including:
• Review of PYFC files and data tracking system found that the PYFC has not
tracked /measured participant information effectively and accurately. City staff
could not verify information contained in the Mid -Year Program Status Report.
For example, PYFC's annual work plan includes a modest goal of 25 youth to
receive case management — the mid -year report indicated 13 youth served
while a late March site visit could only verify case management for 11 youth
(at the end of the third quarter when case loads should be full.) Delivery of
effective case management is a key component of the PYFC program. In
addition, the PYFC was not following the City's eligibility criteria for services.
While at mid -year, PYFC reported serving 117 Santa Monica youth, at the
March 2012 site visit, file documents were reviewed and only 52% (61) were
verified to be Santa Monica participants.
• PYFC failed to contract with a professional evaluator for FY 2011 -12 as
required pursuant to the grant and therefore program measures /outcomes are
not based on evaluative data. There is not an accurate tool in place to
measure program impact outcomes.
Over the past twelve years, considerable efforts have been made to support and
strengthen the PYFC and its programs, and well over $3.8 million in City General Funds
have been invested in the organization. No other City grantee has received comparable
attention, resources and support. The originally targeted small group of highly at -risk
youth and young adults continue to need focused and comprehensive services.
Contingent upon resolving concerns in financial management and oversight;
ATTACHMENT G
governance and administration; and program operations and effectiveness, the PYFC
would continue to be positioned to address gang violence in Santa Monica.
Recommendation: Last Chance Agreement
Because of the issues described in the section above, City staff proposes that a last
chance agreement be offered to the PYFC Board which will require the Board's
commitment to accept the assistance of new independent oversight for increased
accountability along with a tightened and re- focused program. This agreement would
be for six month (July 15t through December 31, 2012) and if successful could be
renewed for the second half of the fiscal year. It would include the following provisions:
1. Organization Oversight $ Financial Accountability: To assist the Board in
managing the organization — its staff, programs and finances — City staff have
identified an organization, Social and Environmental Entrepreneurs (SEE), to
help oversee the PYFC in two key ways:
• Oversee and conduct all financial operations and "back office" functions
including bookkeeping and accounting; grant management and reports,
and human resource management. The cost for six months would be
approximately 6.5% of total revenues or approximately $14,000. It is
recommended that these funds be redirected from bookkeeping and
related expenditures in the current PYFC budget.
• Hire an organizational development consultant to report to the PYFC
Board of Directors and provide technical assistance and oversight of
PYFC Executive Director and deliver a written assessment of the agency's
health and sustainability with specific benchmarks for growth. PYFC
Board of Directors and Executive Director would participate in the
selection of this consultant. The cost for this would be approximately
$25,000 for six months and would be in addition to the existing grant
award.
City staff conducted research and contacted several organizations with
experience in working with agencies with similar missions as the PYFC. SEE,
whose mission is to empower, encourage and catalyze individuals to facilitate
progressive change in areas of social justice and ecological restoration, has over
17 years of experience in incubating and providing administrative support and
oversight to non - profit organizations. It is for these reasons that City staff
recommend SEE to play this important oversight role.
2. Refocus of Program: In order to clarify and focus the work of the staff and
ensure effective service delivery, City staff propose a refocusing of the PYFC's
work plan on its original mission of addressing the most vulnerable gang involved
older youth and young adults ages 16 — 24. Using a "whatever it takes" model of
best practice and highly specialized case management strategies to work with a
relatively small but highly demanding group of individuals who are at risk for
violence and incarceration. These would include approximately 50 -75 older
youth including gang involved youth, youth enrolled at Olympic High School and
A
ATTACHMENT G
Off Campus Learning Center, youth who have dropped out of Santa Monica High
School, and formerly incarcerated youth, including serious habitual offenders and
those on parole or probation. PYFC would be responsible for developing a
program plan with clear and measureable outcomes and identifying key service
delivery partners and benchmarks for success. Learning from the work of
regional providers of gang related services and employing research based best
practice models of intervention is encouraged.
The PYFC has indicated a desire to develop new strategies for effective planning,
service impact and sustainability. This recommendation is intended to support the
PYFC staff and PYFC Board with resources to achieve those goals and remain eligible
for continued funding in FY 2012 -13. City staff proposes to develop funding conditions
with specific benchmarks indicating administrative capacity and program development,
required for funding. If funding conditions are met, City staff will recommend extending
grant funding for an additional six months. Further, it is recommended that non-
compliance of funding conditions by the end of the six -month period would result in
defunding.
7
f DD T(3
City of
Santa Monica'
February 28, 2012
Mayor and City Council Members
City of Santa Monica
1685 Main Street
Santa Monica, CA 90401
Subject: 2012 -13 Budget Priorities: Recreation and Parks Commission Recommendations
Dear Mayor Bloom and Council Members:
The Recreation and Parks Commission greatly appreciates the City Council's unwavering commitment to
Santa Monica's parks and beach and your sustained support of the array of community recreation
programs offered to our residents and visitors. At its February 16, 2012 meeting the Commission
reviewed the FY11 -13 biennial budget priorities and discussed both short and long term goals. The
Commission adopted a motion setting forth the following budget priorities for your consideration.
Park Plannine
• Ensure that adequate funds are identified to support the sustained operation and maintenance
of Palisades Garden Walk/Town Square at a level commensurate with its unique and world class
design.
• Continue to actively plan for park use at the former Fisher lumber site adjacent to Memorial
Park and for the development of playingfields in the Civic Center as described in the Civic
Center Specific Plan.
® Consider allocating fundingfor the design and development of a children's playground at the
northern end of Palisades Park.
• Build upon the successful implementation efforts that have been accomplished to date since
adoption of the Bike Action Plan by supporting all efforts to advance the current timeline forthe
implementation of a bikesharing program in Santa Monica.
• As Development Agreements are negotiated, prioritize increased and improved open space
Including but not limited to the development of pocket parks, expanded community gardens
and bicycle connections.
ADD TD
tel: 310 456.8310
1k
MAY 2 22012
- -
Recreation & Parks Commission
- -,»-^
1685 Main reef
MAY 2 2 2012
PO Box 2200
Santa Monica, California 90407 -2200
-
City of
Santa Monica'
February 28, 2012
Mayor and City Council Members
City of Santa Monica
1685 Main Street
Santa Monica, CA 90401
Subject: 2012 -13 Budget Priorities: Recreation and Parks Commission Recommendations
Dear Mayor Bloom and Council Members:
The Recreation and Parks Commission greatly appreciates the City Council's unwavering commitment to
Santa Monica's parks and beach and your sustained support of the array of community recreation
programs offered to our residents and visitors. At its February 16, 2012 meeting the Commission
reviewed the FY11 -13 biennial budget priorities and discussed both short and long term goals. The
Commission adopted a motion setting forth the following budget priorities for your consideration.
Park Plannine
• Ensure that adequate funds are identified to support the sustained operation and maintenance
of Palisades Garden Walk/Town Square at a level commensurate with its unique and world class
design.
• Continue to actively plan for park use at the former Fisher lumber site adjacent to Memorial
Park and for the development of playingfields in the Civic Center as described in the Civic
Center Specific Plan.
® Consider allocating fundingfor the design and development of a children's playground at the
northern end of Palisades Park.
• Build upon the successful implementation efforts that have been accomplished to date since
adoption of the Bike Action Plan by supporting all efforts to advance the current timeline forthe
implementation of a bikesharing program in Santa Monica.
• As Development Agreements are negotiated, prioritize increased and improved open space
Including but not limited to the development of pocket parks, expanded community gardens
and bicycle connections.
ADD TD
tel: 310 456.8310
1k
MAY 2 22012
® Continue to prioritize sustainable design and accessibility and inciusivity for all Santa Monica
residents as part of Improvements to parks and recreation facilities.
® Ensure that future development of the 0 /S`n and Arizona site Incorporates ample publicly
accessible green space.
Recreational Use
® Continue to support the joint use of recreation facilities at Santa Monica - Malibu Unified School
District school campuses including the possibility of providing community use hours at the
Lincoln Middle School pool in the future.
Within available resources identify opportunities to integrate more live performances and group
fitness activities in Santa Monica's parks.
Urban Forest
® As responsible stewards, support the implementation of the policies outlined in the Urban
Forest Master Plan to protect, enhance and diversify the City's urban forest by continuing to
Identify adequate resources for tree maintenance and tree planting on city streets and in City
parks and open spaces.
On behalf of the Recreation and Parks Commission, thank you for your consideration of these
recommendations.
Sincerely,
Phil Brock
Chair
cc: Rod Gould, City Manager
Recreation & Parks Commissioners
4A
'51ZZ -_(j
Margo Linden Katz, CPA 15335 Morrison Street, Suite 145
Sherman Oaks, CA 91403
Phone 818 - 3-2020
Fax 818 - 301 01 -2777
margo@mkatzopa.com
Tilia cordata www.mkatzcpa.com
To: Santa Monica City Council
From: Margo Linden Katz, CPA
RE: PYFC — Santa Monica City Council Meeting 5/22/12
Comments from current accountant on Financial Status Update, FY 2012- 2013 Proposed Budget,
Recommended Action Item 3 re HSGP proposed changes Attachment G
Financial Management & Oversight in Summary of Issues of Concern
Office Manager mentioned in the record left November 30, 2011 and new administrator began February
2012. Since then administration and communication has significantly improved.
In response to the following comments:
"Frequent turnover of accountants hired by PYFC resulted in lack of internal controls, incorrect
recordkeeping and inaccurate accounting practices."
"Since FY 2004 -2005 not one quarterly fiscal report has been submitted on time, complete and
accurate ".
Part of the reason for this has been due to the unconventional format of PYFC budget (non GAAP) and
lack of timeliness in providing accurate information to the accountants.
I, as.current accountant, referenced as giving notice to quit March 2012, actually gave notice in January
2012.
I was recently asked to stay on by "The Monitor ", City Auditor, and the Executive Director. I agreed to
stay under the following conditions:
a. PYFC budget for in -house bookkeeper, separating the function of administration and
bookkeeping
b. Restructure the budget to conform with GAAP (Generally Accepted Accounting Principles)
for Fiscal Year 2012 -2013 per Independent Auditor request
Sincerely Yours,
Margo Katz, CPA