sr-052212-3h10®
City of
Santa Monica'
City Council Report
City Council Meeting: May 22, 2012
Agenda Item: -34
To: Mayor and City Council
From: Martin Pastucha, Director of Public Works
Subject: Construction Contract for Pico Branch Library
Recommended Action
Staff recommends that the City Council:
1. Authorize the City Manager to negotiate and execute a contract with R.C.
Construction Services, Inc., a California -based company, in an amount not to
exceed $6,915,020 for construction of the Pico Branch Library.
2. Authorize the Director of Public Works to issue any necessary change orders to
complete additional work within budget authority.
3. Appropriate the budget increases as outlined in the Financial Impacts and
Budget Actions Section of this report.
Executive Summary
In May 2009, Council approved construction of a new branch library in Virginia Avenue
Park. Following the selection of design consultant Koning Eizenberg Architects in
February 2010, the City -hired design consultant prepared construction documents for
the new Pico Branch Library project. The facility design is nearly complete and ready
for construction. A Request for Bids for construction services was issued and upon
evaluating bids received, staff recommends R.C. Construction Services, Inc. to
construct the new Pico Branch Library facility, with a total project cost not to exceed
$6,915,020.
Background
On May 12, 2009, Council approved construction of a new branch library at Virginia
Avenue Park as one of the Redevelopment Agency's priority projects. Following
Council's action, staff solicited firms to provide design services for the new Pico Branch
Library. On February 23, 2010, Council awarded a design contract to Koning Eizenberg
Architects. The firm was selected based on its familiarity with the Pico neighborhood,
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broad experience in working with the community, and the quality of its built projects,
which includes Virginia Avenue Park. On February 22, 2011, Council reviewed the
proposed design concepts for the Pico Branch Library project and directed staff to move
forward with schematic design. On September 27, 2011, Council reviewed and
provided input on the proposed design concepts for the Pico Branch Library project and
directed staff to move forward with the construction document phase of design. The
design phase is nearly complete and the project is ready for construction.
Discussion
A Notice Inviting Bids was issued on January 25, 2012, and published in the Santa
Monica Daily Press and posted on the City's website. The scope of work includes the
construction of the Library and Community Room, and related improvements and
upgrades. A total of 20 firms attended the pre -bid job walk held on February 2, 2012.
The City Clerk's Office publicly opened sealed bids on March 13, 2012. A total of 18
bids were submitted, and after initial evaluation, five bids were deemed non - responsive
and rejected, leaving 13 bids for evaluation. The bid results are as follows:
Bidder
Base Bid
Western Alta Construction
$5,711,640.00
PW Construction, Inc.
$5,795,000.00
PCN3, Inc.
$5,872,616.50
AKG Construction, Inc.
$6,094,582.38
G2K Construction, Inc.
$6,134,332.38
R.C. Construction Services, Inc.
$6,190,382.00
Mallcraft, Inc.
$6,269,582.38
TOBO Construction, Inc.
$6,501,500.00
AWI Builders, Inc.
$6,524,832.38
Pacwest Corp.
$6,651,917.00
LISS Cal Builders
$7,085,666.98
Royal Construction Corp.
$7,347,582.38
Morillo Construction, Inc.
$7,391,782.38
Staff from Public Works Department evaluated the bids based on competitive pricing,
experience and qualifications, proposed project team, subcontractors' qualifications,
references, and amount of work to be self - performed. Based on the established criteria
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and weight below, PW Construction, AKG Construction, and R.C. Construction Services
were invited to interview with staff.
After a thorough review and interview process, staff recommends R.C. Construction
Services, Inc. as the best bidder. R.C. Construction Services, Inc. has completed
multiple municipal projects, including three recent library projects: Highgrove Regional
Library in Highgrove, CA; Woodcrest Library in Riverside, CA; and Sun City Library in
Sun City, CA. R.C. Construction Services, Inc. demonstrated experience with LEED
projects and Building Information Modeling process, which is 3 -D modeling tool to assist
in the design, construction and operation of a building project, as well as clarifying its
details. Staff reviewed the submitted subcontractors list and found that R.C.
Construction Services, Inc. has a subcontractor selection process in place, requires
subcontractor bonding, and has an established working relationship with the majority of
the subcontractors. Further, staff evaluated the amount of work to be self - performed
and scored the contractor based on overall self - performed work as well as for self -
performed components that are of significant importance to this project schedule. Staff
contacted reference agencies and all respondents reported that R.C. Construction
Services, Inc.'s work was completed in a timely and cost - efficient manner while
maintaining consistent quality. Staff also verified with the Contractors State License
Board that R.C. Construction Services, Inc.'s license is current, active, and in good
standing.
The total contract amount of $6,915,020 includes the Base Bid of $6,190,382 plus a
10% contingency of $619,038 and an Alternate Bid for a Rainwater Harvesting System
in the amount of $96,000 plus a 10% contingency of $9,600. The Rainwater Harvesting
System would allow rainwater to be harvested, stored and then treated for toilet
flushing.
Financial Impacts & Budget Actions
The contract amount to be awarded to R.C. Construction Services, Inc. is $6,915,020.
Funds for the base bid ($6,809,420) are available in the FY 2012 -13 Capital
Improvement Program (CIP) budget, pending Council approval, and will be appropriated
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as part of the FY 2012 -13 CIP budget process. Remaining funds ($105,600) for the
Rainwater Harvesting System are available in the FY 2011 -12 budget at account
25.335018 (water demand mitigation fees).
Award of contract also requires a budget action to release $105,600 (Alternate Bid for
Rainwater Harvesting System) from fund balance 25.335018 to account
C254032.589000.
Prepared by: Tom Afschar, Architect
Approved:
Martin Pastucha
Director of Public Works
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Forwarded to Council:
Rod Gould
City Manager
Reference Contract No.
9587 (CCS).