SR-05-08-2012-3BCity Council Meeting: May 8, 2012
Agenda Item: 3 13
To: Mayor and City Council
From: Gigi Decavalles- Hughes, Director of Finance
Subject: Purchase of Bus Wash
Recommended Action
Staff recommends that the City Council award Bid #3076 to DeltaGreen, a California -
based company, for the purchase and delivery of bus wash for a three -year term, for a
total amount of $300,000.
Executive Summary
Staff recommends award of bid to DeltaGreen to supply and deliver bus wash in the
amount of $300,000 during a three -year term. The Big Blue Bus uses a surfactant base
cleaner with a wetting agent to clean transit coach exteriors daily.
Discussion
The majority of bus wash cleaning solutions contain sodium or potassium hydroxide
which is extremely alkaline, resulting in etching and spotting of coach exteriors. The Big
Blue Bus used such harsh cleaning solutions in the past due to the lack of non-
hazardous alternatives. However, a water -based heavy duty cleaner is now available
which effectively removes dirt, oil, and grease without relying on acid, solvent, or any
other alkaline substances.
Vendor Selection
In January 2012, the City published notices inviting bids to provide bus wash as
required by the Big Blue Bus in accordance with City specifications. The bid was
posted on the City's on -line bidding site, and notices were advertised in the Santa
Monica Daily Press in accordance with City Charter and Municipal Code provisions.
Five bids were received and publicly opened on January 31, 2012 at 3:00 p.m. in the
Finance Department per Attachment A. The bids were evaluated based on the criteria
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in SMMC 2.24.072, including price, ability to deliver, quality of product, and compliance
with City specifications including review by the Office of Sustainability and the
Environment. Goldstar Products and Gale Supply, the lowest bidders, did not comply
with bid specifications. Although Econoline Industrial Supply provided a lower cost than
DeltaGreen Products, DeltaGreen Products quoted a product approved by the Office of
Sustainability and the Environment which meets the EcoLogo standard CCD -146, a
human health certification standard. This standard means that the product does not
contain chemicals that cause cancer or reproductive harm, has low levels of volatile
organic compounds, is not corrosive, does not have high human toxicity, is not
flammable, is biodegradable, and does not contain chemical ingredients that will harm
marine life and other criteria. Based on the criteria, staff recommends DeltaGreen as
the best bidder.
Financial Impacts & Budget Actions
The amount of the purchase orders to be awarded to DeltaGreen for the three -year term
is $300,000. Funds in the amount of $100,000 are available in account number
41651.544193, in the FY2011 -13 adopted budget. Budget authority for subsequent
years will be requested in each budget cycle for Council approval. Future funding is
contingent upon Council approval.
Prepared by: Kellee Mac Donald, Senior Buyer
Attachments: Attachment A — Pricing
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Forwarded to Council:
Rod Gould
City Manager
BID #: F3076 Attachment A
BID TITLE: PROVIDE BUS WASH SHAMPOO FOR USE WITH SSI BUS WASHER SYSTEM AS REQUIRED BY THE BIG BLUE BUS
Vendor
DeltaGreen Products
Gardena, CA
Econoline Industrial Supply
Chatsworth, CA
Gale Supply Company
Los Angeles, CA
Goldstar Products
Hollywood, FL
Select Industrial Supply
West Hollywood, CA
Purchase Price per Gallon
$ 9.95
$ 7.46
$ 5.37
$ 7.18
$ 13.05
Freight Charges
$ -
$ 70.00
$ -
$ 5.69
TBD by UPS
Renewal Option Year 2 Increase
0%
09/.
5%
0%
0%
Renewal Option Year 3 Increase
0%
0%
5%
0%
0%