SR-05-08-2012-3ACity Council Meeting: May 8, 2012
Agenda Item: 3A
To: Mayor and City Council
From: Edward F. King, Director of Transit Services
Subject: Rear Axle Assembly Services
Recommended Action
Staff recommends that the City Council award Bid No. 3084 to Truck Gears Inc. (TGI), a
California -based company, for rear and front axle assembly repair and rebuild for a term
of one year in the amount of $90,000, with two additional one -year renewal options in
the amounts of $94,000 and $98,000 respectively, for a total amount not to exceed
$282,000.
Executive Summary
The Big Blue Bus (BBB) requires repair and rebuild services on heavy duty rear and
front axle assemblies on transit vehicles in the fleet. The bid award is for a one -year
period with two additional one -year renewal options. The total expenditure for the three -
year term would be $282,000.
Discussion
The BBB currently operates a fleet of 208 transit coaches requiring rear and front axle
assembly services on NABI and El Dorado (Meritor) axles, and New Flyer (MANN)
axles. Rear axle assembly services consist of repair, rebuild and replacement of axles
off -site. Due to normal wear and tear and the high number of miles operated, rear axle
assembly services range from housing cracks to rear axle component malfunction.
Vendor Selection
In February 2012, the City published Notices Inviting Bids to provide rear axle assembly
services as required by the Big Blue Bus in accordance with City specifications. The bid
was posted on the City's on -line bidding site, and notices were advertised in the Santa
Monica Daily Press in accordance with City Charter and Municipal Code provisions.
Fifteen prospective bidders made requests for bid documents. Two bids were received
1
and publicly opened on
February 28,
2012 (Attachment A).
Staff recommends Truck
Gear, Inc. as the best
bidder based
on price, complete
bid response, and positive
history with the vendor.
Truck Gears, Inc. has been providing rear axle assembly services to the BBB since
2005. Their services include transport of vehicle to a TGI facility, performance of
repairs, and return of vehicle to the BBB. Quality control and auditing inspection of the
repairs completed by contractor is performed by BBB mechanics.
Financial Impacts & Budget Actions
The amount of the purchase orders to be awarded to Truck Gears Inc., for the three -
year term is $282,000. Funds in the amount of $90,000 are available in account number
0410106.589000 in the FY 2011 -13 adopted budget. Budget authority for subsequent
years will be requested in each budget cycle for Council approval. Future funding is
contingent upon Council approval.
Prepared by: Getty Modica, Transit Maintenance Superintendent
Approved:
Forwarded to Council:
Edward F. King Rod Gould
Director of Transit Sep ices City Manager
Attachments: Attachment A — Pricing
7
ATTACHMENT A
BID DESCRIPTION: PROVIDE REPAIR REAR AXLE ASSEMBLY
SERVICES AS REQUIRED BY THE BIG BLUE BUS
BID RESULTS FOR 3084 - REPAIR REAR AXLE ASSEMBLY SERVICES
ABC BUS INC
TRUCK GEARS INC
PRICING
COSTA MESA, CA
LOS ALAMITOS
RS23 -160 ROCKWELL ANGLE DRIVE: TIME & MATERIAL
$8,700.00
$7,222.00
59700: TIME & MATERIAL
$8,400.00
$7,822.00
REBUILT CARRIER ASSEMBLY: TIME & MATERIAL
$8,200.00
$2,995.00
REAR AXLE ASSEMBLY (MCI): TIME & MATERIAL
$8,400.00
$7,822.00
REAR AXLE ASSEMBLY (NOVA): TIME & MATERIAL
$9,600.00
$7,922.00
HOURLY RATE FOR OTHER MISCELLANEOUS REPAIRS
$78.00 PER HOUR
$84.28 PER HOUR
COMMENTS:
NONE
NONE
RENEWAL OPTIONS
YEAR 2 AT SAME PRICE /TERMS
YEAR 2 AT CPI% INCREASE
YEAR 3 AT 15% INCREASE
YEAR 3 AT CPI% INCREASE