SR-04-24-2012-3JTo
From:
Subject:
City of. City Council Report
City Council Meeting: April 24, 2012
Agenda Item: 3--I
Mayor and City Council
Edward F. King, Director of Transit Services
Increase Purchase Order No. 19655 Big Blue Bus Security Service
Recommended Action
Staff recommends that the City Council authorize the City Manager to increase
Purchase Order No. 19655 issued to ABM Security, Inc., a California -based company,
in the amount of $126,500 to provide Big Blue Bus security services for the remainder of
FY 2011 -12 for a new purchase order total of $481,430.
Executive Summary
The Big Blue Bus has contracted with a security firm to provide on -site security service
which includes daily coverage at the BBB facility since February 2002, based in part on
recommendations made by the Federal Transit Administration's Office of Safety and
Security to secure public transportation properties. ABM Security, Inc. has provided this
service since June 2011 at a year -to -date cost of $298,807.92.
Background
On April 26.2011 Council awarded Bid No. 3019 to ABM Security, Inc. for security
guard services at Big Blue Bus and authorized the amount of $354,931 for FY 2011 -12.
Discussion
Since the award of the contract, there were unanticipated security needs including
additional security at the outside fuel island while fueling the new articulated buses at
night and a CNG fuel alarm watch during construction activities at the interior fuel
island. As a result, the April 26, 2011 staff report did not include the appropriate number
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of service hours required for BBB property security services. Since the original
authorization amount did not accurately reflect the annual service hours required, nor
include contingency for unexpected needs or overtime,the department will exceed the
current purchase order by $126,500. This purchase order amendment more accurately
reflects the security services needed at BBB.
Use of contracted staff for this service is consistent with the City's adopted outsourcing
criteria. Additionally, an outside security contractor has much greater ability to allocate
staffing resources quickly and efficiently to respond to personnel turnover or when
BBB's needs change. Currently there are no in -house personnel within the department
with the training or expertise to provide security services as these functions are outside
of the scope of standard transit.
Financial Impacts & Budget Actions
The purchase order amendment to be awarded to ABM Security Inc is $126,500 for a
new purchase order total of $481,430 for FY 2011 -12. Funds in the amount of $541,000
are included in the FY 2011 -12 budget at Account No. 41670.555020. All funds used
for this purchase order come from funding sources specifically dedicated for transit
uses.
Prepared by: Al Davis, Transit Safety and Training Coordinator
Approved:
Edward F. King
Director of Transit
Forwarded to Council:
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Rod Gould
City Manager