SR-04-24-2012-3H1
—D City of City Council Report
Santa Monica
City Council Meeting: April 24, 2012
Agenda Item:. —H
To: Mayor and City Council
From: Edward F. King, Director of Transit Services
Subject: Bus Detailing Services
Recommended Action
Staff recommends that the City Council award Bid No. 3083 to Uniserve Facilities
Service, Inc., a California -based company, for bus detailing service for a term of one
year in the amount of $145,000 with two additional one -year renewal options in the
amounts of $147,000 and $149,000 respectively, for a total amount not to exceed
$441,000.
Executive Summary
Transit buses require routine detail cleaning to keep buses at a high level of cleanliness.
A bus detailing service would enable BBB to achieve this standard. The bid award is for
a one -year period with two additional one -year renewal options. The total expenditure
for the three -year term would be $441,000.
Discussion
In addition to daily cleaning, the Big Blue Bus transit fleet requires periodic detailed
cleaning in order to maintain a high level of interior and exterior cleanliness. Transit
coach exterior detailing includes, but is not limited to, a complete and thorough cleaning
of exterior body panels, windows, tires, and wheels. In addition, interior detailing of
transit coaches includes scrubbing and rinsing the floor panel, and comprehensive
cleaning of all interior surfaces including seats, operator area, and windows.
Regular detailing minimizes the deterioration of upholstery, side walls, floors, and other
interior and exterior bus panels. In addition, scheduled detailing of transit coaches
would provide consistent new or as new conditions at an acceptable industry standard
outside of normal wear and tear.
0
Vendor Selection
In February 2012, the City published Notices Inviting Bids to provide bus detailing
service as required by the Big Blue Bus in accordance with City specifications. The bid
was posted on the City's on -line bidding site, and notices were advertised in the Santa
Monica Daily Press in accordance with City Charter and Municipal Code provisions.
Two bids were received and publicly opened on February 28, 2012. Bids were
evaluated based on complete bid response, and positive history with the vendor. Staff
recommends Uniserve Facilities Services, Inc., as the best bidder based on current
pricing, anticipated percentage increases per year, and compliance with City
specifications.
Financial Impacts & Budget Actions
The purchase order amount to be awarded to Uniserve Facilities Service, Inc., for the
three -year term is $441,000. Funds in the amount of $145,000 in FY 2011 -12 and
$147,00 in FY 2012 -13 are available in the FY 2011 -13 budget at account number
41651.555011. Budget authority for the subsequent year will be requested in the
following budget cycle for Council approval. All funds used for this purchase order come
from funding sources specifically dedicated for transit uses.
Prepared by: Getty Modica, Transit Maintenance Superintendent
Approved: Forwarded to Council:
Edward F. King Rod Gould
Director of Transit Services City Manager
Attachments: Attachment A —Pricing
2
Bid 3083 BID DESCRIPTION: PROVIDE BUS DETAILING SERVICES AS
REQUIRED BY THE BIG BLUE BUS ATTACHMENT A
.
th 14141
QUICK AND EASY MOBILE'WASH
SARDO BUS & COACH UPHOLSTERY
UNISERVE FACILITIES SERVICES
PRICING
FONTANA, CA
GARDENA, CA
COMMERCE, CA
1997 40' NEW FLYER
$350.00
$496.00.
$259.35
2000 45' MCI
$350.00
$496.00
$272.32
2002 40' NABI
$350.00
$496.00.
$259.35
2004 40' NABI
$350.00
$496.00
$259.35
2007 30' CUT AWAY
$250.00
$386.00
$207.48
2009 32' EL DORADO
$600.00
$386.00
$220.45
2011 60' ARTICULATING NAM
.$500.00
$726.00
$298.25
201140' NABI
$350.00 '
$496.00
$259.35
2010 TOYOTA HIGHLANDER
$225.00
$125.00
$41.50
FORD CROWN VICTORIA
$225.00
$125.00
$36.31
TOYOTA PRIUS
$150.00.
$125.00
$33.72
SERVICE TRUCKS
$250.00
$125.00
$44.09
FORD TAURUS
$225.00
$125.00
$38.90
COMMENTS:
NONE
NONE
NONE .
RENEWAL OPTIONS
YEAR 2.AT 3% INCREASE
YEAR 3 AT 3% INCREASE
YEAR 2 AT SAME PRICE/TERMS
YEAR 3 AT SAME PRICE /TERMS
YEAR 2 AT 1.5% INCREASE
YEAR 3 AT 1.5% INCREASE