SR-04-24-2012-3F1W
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City of City Council Report
Santa Monica
City Council Meeting: April 24, 2012
Agenda Item: 3_F
To: Mayor and City Council
From: Martin Pastucha, Director of Public Works
Subject: Deputy Inspection and Testing Services for Parking Structure 6
Recommended Action
Staff recommends that the City Council authorize the City Manager to negotiate and
execute a contract with Willdan Geotechnical, a California -based company, in an
amount not to exceed $285,500 for deputy inspection and material testing services for
the demolition and rebuilding of Parking Structure 6.
Executive Summary
On June 30, 2009, Council approved a contract with Morley Construction Company as
the design - builder to rebuild Parking Structure 6. In preparation of rebuilding Parking
Structure 6, a construction inspection firm is needed to assist the City in providing
deputy inspection and material testing services. These services are required to ensure
that structural concrete, masonry, steel, welding, and bolts elements are constructed to
City standards and specifications. In January 2012, a Request for Proposals was
issued in order to solicit construction inspection proposals for Parking Structure 6. After
reviewing proposals received, staff recommends Willdan Geotechnical to provide
deputy inspection and material testing services for Parking Structure 6 in an amount not
to exceed $285,500. Parking structure demolition work is underway, with rebuilding
efforts to follow. The project is expected to be completed in late 2013.
Background
On June 30, 2009, Council approved Design -Build Contract No. 9212 (CCS) with
Morley Construction Company, in an amount not to exceed $195,000, to provide
preconstruction services for Parking Structures 1 and 6.
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On MaV 11, 2010, Council approved a Guaranteed Maximum Price (GMP) contract, in
the amount of $3,694,350, for architectural and engineering design services of Parking
Structure 6 only as directed by Council on November 10, 2009.
On September 27, 2011, Council approved an amendment to the contract for
construction services for a GMP amount of $39,276,453. The revised contract amount
for Design -Build Contract No. 9212 (CCS) with Morley Construction Company is
$43,165,803.
Discussion
Consultant Selection
On July 22, 2011, the City issued a Request for Qualifications (RFQ) for deputy
inspection and material testing services for various City projects. These services are
required to ensure that structural concrete, masonry, steel, welding, and bolts elements
are constructed to City standards and specifications. The RFQ was published in the
Santa Monica Daily Press and posted on the City's online bidding website. A total of 21
firms responded to the RFQ. A selection committee comprised of Public Works staff
reviewed the qualifications and developed a prequalification list of qualified deputy
inspection and material testing firms.
In January 2012, five firms including Willdan Geotechnical, Smith -Emery Company,
Koury Engineering & Testing, Heider Engineering Services, and Converse Consultants
from the prequalified list were asked to provide proposals for deputy inspection and
material testing services for Parking Structure 6. Upon reviewing the proposals and
meeting with the firms, staff recommends Willdan Geotechnical as the best bidder
based on their proposal, competitive prices, experience, references, and qualifications
of the proposed project inspection team. The proposed project inspection team
includes one project manager ($100 /hr) to provide general work plan oversight; one
deputy inspector ($75 /hr) to monitor and inspect all structural concrete, masonry, steel,
welding, and bolts elements; one field technician ($75 /hr) to assist the deputy inspector
in providing field testing services; and one laboratory technician ($70 /hr) for elements
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requiring laboratory testing. The deputy inspector would be on the project full -time from
May 2012 to December 2013, while the other project team members would be on the
project part -time or as- needed from May 2012 to December 2013.
Willdan Geotechnical has completed inspection and testing services for various public
sector projects in Southern California. These projects include parking structures, courts,
municipal office facilities, K -12 schools and higher education facilities, and civic centers.
Some of Willdan Geotechnical's clients included the Orange Coast Community College
District, City of San Clemente, Port of Los Angeles, Los Angeles County, Port of Long
Beach, City of Long Beach, California State University of Fullerton, and City of Santa
Monica.
Parking Structure 6 was closed on February 13, 2012, to allow for demolition and
reconstruction work. The project is expected to be completed by the end of 2013.
Financial Impacts & Budget Actions
The contract amount to be awarded to Willdan Geotechnical for deputy inspection and
testing services for Parking Structure 6 is $285,500. Funds in the amount of $285,500
are available in the FY2011 -13 budget in account 0044049.589000.
Prepared by: Karen Domerchie, CIP Project Manager
Approved: Forwarded to Council:
Martin Pastucha
Director of Public Works
M
Rod Gould
City Manager
Reference Contract No.
9575 (CCS).