sr-032712-3b0
City of City Council Report
Santa Monica
City Council Meeting: March 27, 2012
Agenda Item: 3 °8
To: Mayor and City Council
From: Edward F. King, Director of Transit Services
Subject: Vacuum System Refurbishment Service
Recommended Action
Staff recommends that the City Council award Bid No. 3075 to Peterson Hydraulics Inc.,
a California -based company, to provide bus wash vacuum system refurbishment service
for a total not to exceed $219,000.
Executive Summary
The Big Blue Bus Fuel and Wash Facility bus wash vacuum system installed in 2003
has reached the end of its useful life. In addition, the existing vacuums are incompatible
with the newer transit vehicles that have been in service since August of 2011. Staff
recommends Peterson Hydraulics Inc. for bus wash vacuum system refurbishment
services. The total estimated expenditure is $219,000.
Discussion
The Big Blue Bus Fuel and Wash Facility was built in 2003. The building currently
houses a central vacuum system that does not meet current operational standards and
requirements. Originally, the design enabled staff to vacuum the interior of the buses
on a daily basis. However, due to the acquisition of the new 60' articulating buses, and
the normal deterioration of the system due to its age, the system is currently incapable
of supporting the 170 buses that are cleaned by BBB motor coach cleaners per day.
The updated vacuum system must accommodate the 60 -foot articulating buses. The
refurbished system would enable staff to properly and efficiently keep the entire fleet of
buses clean and free of dirt and debris on a daily basis. The current system is unable to
supply enough power to allow simultaneous cleaning of buses in the two service lanes
equipped with the vacuum system; as a result, one side gets more suction than the
1
other and the system constantly clogs up with debris causing a reduction in productivity
and quality of services performed.
Vendor Selection
In January 2012, the City published Notices Inviting Bids to provide vacuum system
refurbishment service as required by the Big Blue Bus in accordance with City
specifications. The bid was posted on the City's on -line bidding site and notices were
advertised in the Santa Monica Daily Press in accordance with City Charter and
Municipal Code provisions. Ten prospective bidders made requests for bid documents.
One bid was received and publicly opened on January 31, 2012 per Attachment A.
Based on price, compliance with City specifications, and positive reference responses,
Peterson Hydraulics, Inc. is recommended as the best bidder.
Financial Impacts & Budget Actions
The total amount of the purchase order to be awarded to Peterson Hydraulics, Inc. for
the refurbishment of the vacuum system is $219,000. Funds are available in account
number C410826.589000. All funds used for this purchase come from funding sources
specifically dedicated for transit uses.
Prepared by: Getty Modica, Transit Vehicle Maintenance Superintendent
Approved:
6
Edward F. King
Director of Transit
Attachments: Attachment A — Pricing
FA
Forwarded to Council:
Rod Gould
City Manager
ATTACHMENT A
BID #: F3075 BID CLOSE DATE: 1/31/2012
BID TITLE: PROVIDE VACUUM SERVICE REFURBISHMENT SERVICE AS REQUIRED BY THE BIG BLUE BUS
Vendor
Peterson Hydraulics
Gardena, CA
with Connecting
Tubing
$36,127.20
New Main Control
Oanel 4 -Reels Ready
$17,420.80
Four (4) 3 -inch Hose
Reels, Complete
$66,699.60
Four (4) Remote Hose
Real Control Stations
$7,230.00
Four (4) New Push -
Button Panels
$5,834.00
Components and Test
System
$32,571.76
Warranty on New
Components and
$13,401.76