sr-032712-3ac;tvof City Council Report
Santa Monica"
City Council Meeting: March 27, 2012
Agenda Item: 3 —A
To: Mayor and City Council
From: Martin Pastucha, Director of Public Works
Subject: Construction Contract and Construction Management Services Contract
for the 20th Street and Cloverfield Boulevard Improvement Project
Recommended Action
Staff recommends that the City Council:
1. Authorize the City Manager to negotiate and execute a contract with All American
Asphalt, a California -based company, in the amount of $4,013,053 (includes a
10% contingency) to provide construction services for the 20th Street and
Cloverfield Boulevard Improvement Project.
2. Authorize the City Manager to negotiate and execute a contract with Black &
Veatch, a California -based company, in the amount of $385,670 (includes a 10%
contingency) to provide construction management services for the 20th Street
and Cloverfield Boulevard Improvement Project.
3. Authorize the Director of Public Works to issue any necessary change orders to
complete additional work within budget authority.
Executive Summary
The 20th Street and Cloverfield Boulevard Improvement Project provides various
streetscape enhancements on 20th Street and Cloverfield Boulevard, between the Santa
Monica Freeway (1 -10) and Pico Boulevard. The recommended construction contract
includes new lighting, landscaping and street trees, reconstruction of the sidewalks with
concrete pavers, sidewalk accessibility modifications, reconstruction of the asphalt
streets, and bicycle treatments while maintaining the existing street and parking
configuration.
Ten bids were received and evaluated and All American Asphalt is recommended as
the best bidder to provide construction services in the amount of $4,013,053. Thirty -
three Statements of Qualifications for Construction Management services were
received, interviews were held with several firms, and Black & Veatch is recommended
as the best qualified to provide construction management services in the amount of
$385,670.
Discussion
On April 27, 2010, City Council approved the refined streetscape designs for 20th Street
and Cloverfield Boulevard. This streetscape project will provide urban design
enhancements in the existing sidewalk /parkway area, while maintaining the existing
street and parking configuration. The proposed improvements include a full depth
replacement of the street section, street and pedestrian lighting, landscaping, sidewalk
accessibility modifications, and bicycle /automobile lane markings known as "sharrows ".
The existing street trees will be replaced by three new tree species that provide canopy,
color, and promote biodiversity.
Contractor Selection
On January 27, 2012, the City published a Notice Inviting Bids in the Santa Monica
Daily Press and on the City's online bidding website. Sixty -one prospective contractors
requested the online bid packages. The City Clerk's Office received the following ten
bids that were publicly opened by the Deputy City Clerk on February 15, 2012:
Bidder
Bid Amount
All American Asphalt
$ 3,648,229.80
C.A. Rasmussen, Inc.
$ 3,990,774.20
Sully - Miller Contracting
$ 4,014,561.75
Shawnan
$ 4,027,357.50
PALP Inc., dba Excel Paving
$ 4,034,155.55
Toro Enterprises
$ 4,097,357.95
C.S. Legacy Construction
$ 4,103,687.00
EBS General Engineering
$ 4,119,076.00
Los Angeles Engineering, Inc.
$ 4,644,241.95
Griffith Company
$ 5,119,854.55
Engineer's Estimate:
$ 5,830,000.00
2
All bids were evaluated on competitive pricing, consistent accuracy in bidding, volume
of projects that involve similar construction, and positive reference responses. Staff
recommends All American Asphalt located in Corona, California, as the best bidder
based on their price, quality of services offered, and experience with similar projects.
All American Asphalt recently completed street improvement projects for the City of
Santa Monica, County of San Bernardino, City of Huntington Beach, City of Long
Beach, among several others.
Staff contacted reference agencies and all respondents reported that All American
Asphalt's work was completed in a timely and cost - efficient manner while maintaining
consistent quality. Staff also verified with the Contractors State License Board that All
American Asphalt and listed subcontractors' licenses are current, active, and in good
standing.
Construction Management Selection
In June 2011, the City requested Statements of Qualifications for construction
management and inspection services for upcoming construction projects throughout the
City. The request for Statements of Qualifications was advertised on the City's online
bidding website. Thirty -three firms submitted Statements of Qualifications for this
project, which were reviewed and rated by Public Works staff. Selection criteria
included technical competence, staffing capability, project approach, past performance,
dispute resolution, quality control, cost control, management services, customer service
and the ability to meet required time frames. The top five firms were invited to interview
with Public Works staff on February 15, 2012. Black & Veatch is recommended as the
best firm to provide construction management and inspection services based on their
competitive prices and their direct experience working on similar projects for the City of
Santa Monica. Black & Veatch services would include public outreach, construction
management, material testing, and continuous inspection of the contractor's work. Staff
contacted reference agencies and all respondents reported that Black & Veatch
provided exceptional construction management and inspection services.
3
Financial Impacts & Budget Actions
The contract amount to be awarded to All American Asphalt is $4,013,053 (includes a
10% contingency). Funds are included in the FY2011 -13 budget in the following
accounts:
C040522.589000
M010152.589000
0200522.589002
C010522.589000
C040407.589000
C017023.589000
20th & Cloverfield Improvements
Street Repair /Resurfacing
20th & Cloverfield Improvements — Prop C
20th & Cloverfield Streetscape
Traffic Signal Upgrade
20th & Cloverfield Improvements
TOTAL:
$190,347
$499,572
$999,318
$2,010,492
$200,000
$113,324
$4,013,053
The contract amount to be awarded to Black & Veatch is $385,670 (includes a 10%
contingency). Funds are included in the FY2011 -13 budget in the following account:
0010522.589000 20th & Cloverfield Streetscape $385,670
TOTAL: $385,670
Prepared by: Jessica Arden, Civil Engineering Associate
Approved: Forwarded to Council:
Martin Pastucha Rod Gould
Director of Public Works City Manager
n
Reference Contract No.
9562 (CCS).