sr-032012-3cc,iyof City Council Report
Santa Monica
City Council Meeting: March 20, 2012
Agenda Item: 3 -C
To: Mayor and City Council
From: David Martin, Director of Planning and Community Development
Subject: Advanced Traffic Management System, Phase 5 Project Design
Recommended Action
Staff recommends that the City Council:
1. Authorize the City Manager to negotiate and execute a contract with RBF
Consulting, a California based company, for an amount not to exceed $175,000,
to provide project design services for the preparation of plans, specifications, and
estimates for the installation of the communication infrastructure for the
Advanced Traffic Management System, Phase 5 (ATMS -5).
2. Authorize the City Traffic Engineer to issue any necessary change orders to
complete additional work within budget authority.
Executive Summary
The City's Advanced Traffic Management System (ATMS) will provide centralized
control of the traffic signal controllers and all other Intelligent Transportation System
(ITS) devices used to manage traffic. Currently, the ATMS project is under construction
in the fourth phase (Phases 4a and 4b) to upgrade the traffic signal system in the Mid -
City and Office District areas. The third sub -phase of the fourth phase (Phase 4c) along
the Ocean Park Boulevard, Neilson Way, and Main Street corridors is currently at the
design stage. The fifth phase would upgrade the traffic signal system along Montana
Avenue and San Vicente Boulevard. A total of 12 signalized intersections in the City are
included as part of the ATMS -5 project. The contract amount to be awarded to RBF
Consulting is not to exceed $175.000
Background
Previous Council Actions
At its September 14 2004 meeting, the City Council authorized the purchase of an
Advanced Traffic Management System (ATMS) from Siemens Energy and Automation.
The ATMS will provide the City with centralized control of the traffic signal controllers
and all other Intelligent Transportation System (ITS) devices used to manage traffic;
such as detection systems, transit priority system, emergency vehicle preemption
system, variable message signs, and traffic monitoring cameras on one integrated
system.
At its May 8 2007 meeting, the City Council authorized a construction contract with
KDC, Inc., dba Dynalectric to construct the Advanced Traffic Management System,
Phase 2.
At its September 14, 2010 meeting, the City Council authorized a construction contract
with Flatiron, Inc. to construct the Advanced Traffic Management System, Phase 3.
At its July 26 2011 meeting, the City Council authorized a construction contract with
Select Electric, Inc. to construct the Advanced Traffic Management System, Phases 4a
and 4b.
At its September 13 2011 meeting, the City Council authorized a contract with Iteris,
Inc. to design the Advanced Traffic Management System, Phase 4c.
ATMS Proiect Status
The ATMS project consists of five phases. The following outlines the status of all
phases:
• Phase 1 - completed in 2006, upgraded traffic signal equipment and connected
the signals to fiber optic communications on 4th Street in the Downtown area.
• Phase 2 - completed in October 2008, upgraded and connected 50 signals in the
Downtown area (with the exception of Arizona Avenue) and Lincoln Blvd. to the
City's centralized control system (i2TMS).
• Phase 3 — completed in September 2011, brought fiber optics to 35 signals along
Wilshire, Santa Monica, and Pico Boulevards. (all east of Lincoln Blvd). City staff
can monitor, control and make adjustments to the Downtown and transit priority
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streets using i2TMS software.
• Phases 4a and 4b are currently under construction along the Arizona Avenue,
Office District, and Mid -City areas. Phases 4a and 4b will bring fiber optics to an
additional 38 signalized intersections. Construction is scheduled to be complete
by July 2012.
• Phase 4c is currently in the design stage and includes 26 intersections along the
Ocean Park Boulevard, Neilson Way, and Main. Street corridors.
• Phase 5 design is anticipated to be completed by November 2012. The
construction phase is currently unfunded and is pending CIP approval. If funded
in the FY12 -14 budget, construction can be completed by January 2014.
Discussion
The ATMS is fully implemented in the Downtown and is currently expanding citywide,
maintaining synchronized timing of traffic signals on the system. It will provide
centralized control of the traffic signal controllers and all other Intelligent Transportation
System (ITS) devices used to manage traffic in one integrated system.
Implementation of the ATMS necessitates a major upgrade of the City's traffic signal
control system, including installation of fiber optic communication and other equipment
to facilitate detection, communication, coordinate traffic and accommodate remote
management. The City developed a Master Plan for upgrading the City signal system
to an Advanced Transportation Management System which covers development of the
construction drawings, bid package, cost estimates, and construction support to
implement ATMS -5. A total of 12 signalized intersections in the City are included as
part of the ATMS -5 project.
Consultant Selection
On November 9, 2011, a Request for Proposal (RFP) with a preliminary scope of
services was posted on the City's online bidding system, Planet Bids, soliciting
proposals to design the ATMS -5 project.
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On December 15, 2011, seven proposals were received from the following firms:
Advantec Consulting Engineers, Associated Transportation Engineers, Elie Farah Inc.,
Iteris, Inc., Kimley -Horn and Associates, RBF Consultants, and Wireless Innovation
Solution. A selection committee consisting of staff from the Planning and Community
Development Department and Information Systems Department reviewed the
proposals. The selection committee evaluated the proposals from all seven firms based
on selection criteria outlined in the RFP, which included: project approach and
understanding, the proposed project manager and team experience, staffing capacity,
the ability of the firm to meet the project schedule, recent experience on projects of
similar scope and size in comparable cities, and the firm's ability to complete the job
within the specified budget.
Based on the proposals, the selection committee recommends RBF Consulting to
provide design services for this project. RBF met or exceeded all of the requirements
and criteria. They demonstrated proficiency in managing a project of this size and
scope. RBF's past experience on similar projects highlighted an attention to detail
during all phases of the projects with a singular goal of developing design plans which
minimize construction change orders. They also have the staff resources and
availability to complete the project within the City's aggressive schedule, and have
extensive experience in reducing costs through the use of wireless technology. Finally,
the proposed budget for the RBF team was comparable to all other short- listed firms
and adequate to complete the job.
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Financial Impacts & Budget Actions
The contract amount to be awarded to RBF Consulting is $175,000. Funds in the
amount of $175,000 are included in the FY2011 -13 budget at account
0017043.589000.
Prepared by: Andrew Maximous, P.E., T.E., Transportation Engineer
Approved:
David Martin, Director
Planning and Community Development
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Forwarded to Council:
Rod Gould
City Manager
Reference Contract No.
9557 (CCS).