sr-022812-3oCity Council Meeting: February 28, 2012
Agenda Item: 11 _()
To: Mayor and City Council
From: Martin Pastucha, Director of Public Works
Subject: Dedication of Additional Public Right -of -Way on Virginia Avenue at Edison
Language Academy
Recommended Action
Staff recommends that the City Council:
1. Authorize City Manager to accept the dedication of additional public right -of -way
on Virginia Avenue at Edison Language Academy from the Santa Monica - Malibu
Unified School District (SM -MUSD) to permit realignment of the sidewalk in order
to accommodate a drop -off area.
2. Authorize SM -MUSD to proceed with the construction of sidewalk improvements
per easement agreement.
Executive Summary
As part of rebuilding Edison Language Academy, the Santa Monica - Malibu Unified
School District (SM -MUSD) is proposing a passenger drop -off zone on Virginia Avenue
adjacent to the new front entrance to the school. To accommodate the drop off zone,
SM -MUSD proposes to dedicate land to the City for additional public right -of -way
resulting in the need to realign the public sidewalk adjacent to school property.
Realigning the sidewalk to accommodate the drop -off zone will require the removal of
nine street trees. These trees will be replaced with 13 trees within the new sidewalk
area. One of the existing trees needs to be relocated immediately to provide access to
the construction site and is being posted in accordance with the Urban Forest Master
Plan posting requirements.
Background
The City regularly engages with the Santa Monica - Malibu Unified School District (SM-
MUSD) in a partnering effort to promote strategic and efficient development in Santa
Monica. Both agencies share a mutual goal of enhancing the learning environments
and public infrastructure within the community. Over the last 12 months, the City has
worked very closely with representatives of the SM -MUSD to review multiple SM -MUSD
sponsored capital projects in a cooperative effort to ensure the timely completion of
1
important school facilities while, at the same time, ensuring relevant City requirements
are met. The Edison Language Academy is one of several school district projects the
City is currently reviewing for compliance with relevant City requirements.
Discussion
The new construction at Edison Language Academy will include replacing all existing
facilities with an entirely new campus including relocation of the front entrance to
Virginia Avenue. These changes will include 27 classrooms for kindergarten through
fifth grade, two pre - school classrooms, a new library and cafeteria. New administrative
and support facilities will be constructed, which will offer a welcoming and inviting
environment for both students and visitors. Outdoor improvements will include new
community accessible playfields and playgrounds, outdoor eating and learning areas,
and new landscaping throughout the campus. The Edison Language Academy project
showcases improved day lighting, improved air quality and natural ventilation, reduced
water use and storm water treatment, and an overall improved environment for Santa
Monica's student community.
The street improvement plans for the Edison Language Academy were first submitted
for review in December 2009. After incorporating City review comments, the final plans
were submitted for approval in January of this year. These plans reflect the need for a
drop -off zone along Virginia Avenue to provide safe pickup and drop -off for the students
while minimizing impact to traffic circulation. SM -MUSD is providing additional public
right -of -way along a portion of their frontage on Virginia Avenue to accommodate this
drop -off zone between a travel lane and a realigned public sidewalk adjacent to school
property. On February 16, 2012 the School Board voted to grant additional public right -
of -way on Virginia Avenue at Edison Language Academy to the City of Santa Monica to
permit realignment of the sidewalk in order to accommodate a drop -off area. The drop -
off zone will require the removal of nine existing street trees and planting of replacement
trees. The changes due to the installation of the drop -off zone will result in an increased
number of street trees from nine to 13, a more uniform tree distribution and an overall
enhanced pedestrian experience. Although the proposed removal of the existing street
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trees predates the adoption of the Urban Forest Master Plan, eight of the nine current
trees are not viable candidates for relocation based upon structure and health. The
proposed replacement trees, Canary Island Pine (Pinus canariensis), are approved in
the tree species replacement list in the Urban Forest Master Plan.
One of the street trees (Geijera parviflora) identified for relocation needs to be moved
immediately for purposes of access to the construction site. This tree will be boxed and
maintained for replanting along the Virginia Avenue sidewalk as part of the site
improvements.
Financial Impacts & Budget Actions
There is no financial impact to this Council action. All costs associated with the
construction of public improvements and relocation of trees will be borne by the Santa
Monica - Malibu Unified School District.
Prepared by: Lee Swain, City Engineer
Approved: Forwarded to Council:
Martin Pastucha Rod Gould
Director of Public Works City Manager
Attachment: 1 — Santa Monica - Malibu Unified School District, Resolution No. 11 -08
2 — Easement Legal Description and Map
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Attachment 1
Santa Monica - Malibu Unified School District
Resolution No. 11 -08
TO: BOARD OF EDUCATION ACTION /MAJOR
02/16/12
FROM: SANDRA LYON / JANECE L. MAEZ / STUART A. SAM
RE: ADOPT RESOLUTION NO. 11 -08 — RESOLUTION OF INTENTION TO
DEDICATE AN EASEMENT FOR PUBLIC STREET PURPOSES TO THE CITY
OF SANTA MONICA — EDISON LANGUAGE ACADEMY PROJECT —
MEASURE BB
RECOMMENDATION NO. A.25
It is recommended that the Board of Education ( "Board ") adopt Resolution No. 11 -08 to declare
its intention to dedicate a portion of the Edison Language Academy to the City of Santa Monica
for a sidewalk fronting the new drop -off and pick -up lane along Virginia Avenue for the Edison
Language Academy Project.
DISCUSSION:
The Santa Monica - Malibu Unified School District currently owns and operates the Edison
Language Academy ( "ELA ") located at 2425 Kansas Avenue and 2508 and 2512 Virginia
Avenue, Santa Monica, California 90815 -1732. The Edison Language Academy's property
includes certain sidewalks along a portion of Virginia Avenue. As part of the Edison Language
Academy Project, a new drop -off and pick -up lane, accompanying sidewalk, and a crosswalk
ramp are to be constructed. The District would like to dedicate the "Easement" for the sidewalk
serving the drop -off and pick -up lane and the crosswalk ramp to the City of Santa Monica, as
described in Exhibit "A" of the attached Resolution. The District desires continual sidewalk and
roadway access to Edison Language Academy for its students, parents, teachers, staff, and
invitees with the least exposure to liability. The District does not need the Easement area for
classroom buildings or educational purposes. The District would enjoy the continued use of the
sidewalks and the drop -off and pick -up lane and limit its liability that arises out of, or is
connected with, the operation, maintenance, repair, reconstruction, and /or use of the sidewalk
serving the drop -off and pick -up lane.
Education Code Section 17556 allows for the dedication of the Easement by the District.
Education Code Section 17557 provides that the District may dedicate the Easement only if the
Board first adopts a resolution declaring its intention to dedicate the Easement in a regular open
meeting by a two - thirds vote of all its members.
After adopting a resolution of intention to dedicate the Easement, Education Code Section
17558 requires the District to give 10 -days' notice of a public hearing and consideration of
adopting a resolution to dedicate the Easement. After considering the staff's presentation,
public comments, and any formal protests, at the public hearing, the District will consider
adopting a Resolution to Dedicate an Easement for Public Street Purposes to the City of Santa
Monica. If the vote passes by two - thirds, the District can dedicate the Easement to the City of
Santa Monica with no further proceedings.
Ms. Maez answered board member questions about the location of the proposed easement.
MOTION MADE BY: Mr. de la Torre
SECONDED BY: Mr. Patel
STUDENT ADVISORY VOTE: N/A
AYES: All (6) (Mr. Mechur was absent for the vote)
NOES: None (0)
SANTA MONICA- MALIBU UNIFIED SCHOOL DISTRICT
BOARD OF EDUCATION
RESOLUTION NO. 11 -08
ADOPT RESOLUTION NO. 11 -08 — RESOLUTION OF INTENTION TO DEDICATE AN
EASEMENT FOR PUBLIC STREET PURPOSES TO THE CITY OF SANTA MONICA,
EDISON LANGUAGE ACADEMY PROJECT— MEASURE BB
WHEREAS, the City of Santa Monica seeks the Santa Monica - Malibu Unified School
District's ( "District ") dedication of certain portions of the Edison Language Academy property, in
the form of a perpetual "Easement" to the City of Santa Monica in exchange for the City's
continued operation and maintenance of the Easement as portion of the sidewalk along Virginia
Avenue; the proposed Easement Agreement that includes the description and location of the
Easement is set forth in Exhibit "A" to the Easement Agreement, which is attached hereto and
incorporated herein by this reference;
WHEREAS, the District desires a drop -off and pick -up area and crosswalk ramp to its
Edison Language Academy School along Virginia Avenue Street for its students, parents,
teachers, and staff with the least exposure to liability from such improvements;
WHEREAS, pursuant to Education Code section 17556 et seq., Grantor may dedicate
an Easement in its Edison Language Academy campus to the Grantee for public street
purposes, which include sidewalks in connection with a drop -off and pick -up lane upon such
terms and conditions as the parties thereto may agree without complying with any other
provisions of the Education Code;
WHEREAS, the District does not need the Easement area for classroom buildings; and;
WHEREAS, pursuant to Education Code section 17557, the first step to dedicating the
Easement to the City of Santa Monica is by passing this resolution by a two - thirds vote of the
District's Board of Education.
NOW, THEREFORE, BE IT RESOLVED, that the Santa Monica - Malibu Unified School
District Board of Education ( "Board ") hereby finds as follows:
1. The real property upon which the Easement is to be located is not needed for school
classroom buildings or educational purposes.
2. The dedication would be in the best interest of the District in that by dedicating the
Easement to the City of Santa Monica, the District would enjoy the continued use of
the Easement for drop -off and pick -up of its students, parking, pedestrian crossing,
and limit its liability that arises out of, or is connected with, the operation,
maintenance, repair, reconstruction, and /or use of sidewalks serving the drop -off and
pick -up lane and crosswalk ramp.
BE IT FURTHER RESOLVED The Board adopts this resolution of intention to dedicate
the Easement in accordance with the procedures of Title 1, Division 1, Part 10.5, Chapter 4,
Article 15 of the Education Code.
PASSED AND ADOPTED by the Santa Monica - Malibu Unified School District of Los
Angeles County at its regularly scheduled meeting held on this 16th day of February 2012.
AYES
NOES: 1�
ABSTENTIONS: 40
ABSENT:
Bet on, Pres �ent
Boa d of Education
I, Sandra Lyon, Secretary of the Board of Education of the Santa Monica - Malibu Unified School
District, do certify that the foregoing Resolution was regularly introduced, passed and adopted
by the Board of Education at its regularly schedule meeting held on February 16, 2012.
Sandra 1-yon. Supernendent
Santa Monica -Ma4 v nified School District
47
Attachment 2
Easement Legal Description and Map
P S ®M /A S REFERENCE DRAWING NO. 4746
1 EXHIBIT A
2 VIRGINIA AVENUE STREET DEDICATION LEGAL DESCRIPTION
3
4 Portions of Lots 2 and 3 in Block 27 of the Erkenbrecher Syndicate Santa Monica Tract,
5 in the City of Santa Monica, County of Los Angeles, State of California, as per Map
6 recorded in Book 6, Pages 26 and 27 of Maps, Records of said County, described as
7 follows:
8
9 Parcel
10 Beginning at a point on the southeasterly line of Virginia Avenue (formerly Irwin
11 Avenue), 50.00 feet wide, distant thereon southwesterly, South 46 °04'23" West 172.32
12 feet from the most northerly corner of said Lot 2, said Point of Beginning also being the
13 beginning of a non - tangent curve, concave southeasterly, having a radius of 5.00 feet and
14 being tangent at its southwesterly terminus to said southeasterly line; thence northeasterly
15 along said curve 3.74 feet through a central angle of 42 °50'00" to the beginning of a
16 reverse curve, concave northerly, having a radius of 25.00 feet and being tangent at its
17 northeasterly terminus to a line that is parallel with and 8.00 feet southeasterly of said
18 southeasterly line; thence northeasterly along said curve 18.69 feet through a central
19 angle of 42 050'00" to said parallel line; thence northeasterly along said parallel line,
20 North 46 004'23" East 270.65 feet to the beginning of a curve, concave northwesterly and
21 having a radius of 25.00 feet; thence northeasterly along said curve 18.22 feet through a
22 central angle of 41 °45'08" to the beginning of a reverse curve, concave southeasterly,
23 having a radius of 6.50 feet and being tangent at its northeasterly terminus to said
24 southeasterly line; thence northeasterly along said curve 4.74 feet through a central angle
25 of 4104510811 to said southeasterly line; thence southwesterly along said southeasterly
26 line, South 46 004'23" West 312.02 feet to the Point of Beginning.
27
28 Containing 2,369 square feet, more or less.
Sheet 1 of 2
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PSOMAS
REFERENCE DRAWING NO. 4746
1 Parcel
2 Beginning at a point on said southeasterly line of Virginia Avenue, distant thereon North
3 46 004'23" East 148.56 feet from said most northerly corner of Lot 2; thence North
4 61 °11'05" East 7.67 feet to a line that is parallel with and 2.00 feet southeasterly of said
5 southeasterly line; thence northeasterly along said parallel line, North 46 °04'23" East
6 4.00 feet; thence North 31 °02'58" East 7.72 feet to said southeasterly line; thence
7 southwesterly along said southeasterly line, South 46 °04'23" West 18.86 feet to the Point
8 of Beginning.
9
10 Containing 23 square feet, more or less.
11
12 This Legal Description is described on the accompanying " Map Showing Virginia
13 Avenue Street Dedication ", is made a part hereof for reference purposes, was prepared as
14 a convenience and is not intended for the use in the division and/or conveyance of land in
15 violation of the Subdivision Map Act of the State of California.
16
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555 South Flower Street, Suite 4400
Los Angeles, CA 90071
(213)223 -1400 (213)223 -1444 (FAX)
MAP SHOWING VIRGINIA AVENUE
STREET DEDICATION
SUBMITTED BY : REFERENCE: 2425 KANSAS AW. DRAWNG NI
EOISON LANGUAGE ACADEMY
APPROVED BY : DATE : 2012 DESIGNED BY : DRAWN BY : 4746
]PM N'M
lEE SWAIN, P.E., CITY ENGINEER CHECKED BY
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