sr-022812-3cID
City of
Santa Monica
City Council Meeting: February 28, 2012
Agenda Item: 3 -C
To: Mayor and City Council
From: David Martin, Director of Planning and Community Development
Subject: Purchase of Traffic Signal Video Detection Systems
Recommended Action
Staff recommends that the City Council award a sole source purchase order and installation
for 10 video detection systems to Iteris Inc., a California based company, in the amount of
$176,030.
Executive Summary
The purchase and installation of new video detection systems is connected to the
Advanced Traffic Management System (ATMS), Phases 4A and 4B Project. The new
equipment provides more accurate detection of vehicle and cyclists at signalized
intersections, that can be managed and viewed remotely at the City's Transportation
Management Center, and produce savings for the City as remote connections reduce
maintenance costs and lower response times to resolve problems. This purchase would
replace 10 old systems at a cost of $176,030.
Background
On July 26, 2011, Council approved the construction and construction management
contracts to implement the Advanced Traffic Management System (ATMS), Phases 4A
and 4B Project (Project) which involves traffic signal upgrades and the installation of
;fiber optic communications along Arizona Avenue, Office District, and Mid -City areas
Within the City. As part of the work connected to the Project, ten of the traffic video
detection systems are required to be replaced. Currently, the City's approximately 180
traffic signals rely on several types of technology to detect the presence of vehicles,
cyclists, and pedestrians. Video detection technology is currently installed at 48 traffic
signal controlled intersections within the City and is used to detect vehicles and cyclists.
The ten systems required to be replaced are over 10 years old and are no longer
serviceable. In 2009, the City evaluated several video detection systems and selected
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Iteris, Inc. as the City standard for detection based on reliability of detection calls,
bicycle detection, ease of use, equipment maintenance, remote management, and
feedback from other municipal users.
Discussion
To implement the ATMS Project, the purchase of 10 traffic signal video detection
systems is necessary. Replacement of the old systems would occur at the following
locations:
4th St at 1 -10 On -Ramp
Cloverfield Blvd at Michigan Ave
4th St at Civic Center Dr
Cloverfield Blvd at 1
-10 Off Ram
Cloverfield Blvd at Broadway
Cloverfield Blvd at I
-10 On Ramp
Cloverfield Blvd at Colorado Ave .
Olympic Blvd at 26
St
Cloverfield Blvd at Olympic Blvd
Colorado Ave at 26 th
St
Cost savings are estimated at $7,580 per year, based on average annual staff callback
rates due to equipment malfunctions. In addition, this purchase would reduce costs
related to Police/Traffic Services for traffic control at intersections where the traffic
signal equipment has malfunctioned. Furthermore, the new systems would include
Internet Protocol (IP) addressable devices that would link into the City's Transportation
Management Center which allows for remote management during construction or
special events.
Staff would maintain these devices as part of an ongoing preventative maintenance
schedule.
Vendor Selection
In 2009, the City evaluated several video detection systems and selected Iteris, Inc. as
the City standard for traffic signal intersection detection. This system was not
recommended to Council in 2009 as the initial purchase was under $100,000. The City
has 20 existing Iteris video detection systems that have been installed as a part of
previous ATMS phases or various developments.
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On January 23, 2012, the City received a quote from Iteris, Inc. for the purchase of 10
video detection systems. In order to remotely manage and view the equipment, all of the
systems must be the same. This sole source purchase is necessary in order to keep the
equipment uniform, standard, and lowers maintenance costs. Purchasing the
equipment directly from the vendor and replacing old equipment allows for a trade -in
discount of $61,235 and avoids contractor markups.
Financial Impacts & Budget Actions
The sole source purchase order amount to be awarded to Iteris Inc. is $176,030
including applicable taxes. Funds to pay for this contract are included in the FY2011 -13
budget at account R01702617.589000.
The cost of maintenance within the first year of installation is included through the
vendor. Ongoing time and material maintenance costs beyond the first year are
included in the FY2011 -13 budget at account 01416.566470. Budget authority for
subsequent years will be requested in each budget cycle for Council approval. Future
funding is contingent upon Council approval.
Prepared by: Andrew Maximous, P.E., T.E., Transportation Engineer
Approved: Forwarded to Council:
David Martin, Director Rod Gould
Planning and Community Development City Manager
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