sr-021412-3l (2)City of City Council Report
Santa Monica'
City Council Meeting: February 14, 2012
Agenda Item: 3`L—
To: Mayor and City Council
From: Martin Pastucha, Director of Public Works
Subject: Agreement Modification for Corporation Yard Master Plan
Recommended Action
Staff recommends that the City Council authorize the City Manager to negotiate and
execute a second modification to Professional Services Agreement No. 9129 (CCS)
with RNL Interplan, Inc., a California -based company, in the amount of $37,591
(includes a 6% contingency), to provide additional scope of work to complete the
Corporation Yard Master Plan. This will result in a new contract in the amount of
$309,026.
Executive Summary
In October 2009, Council approved an agreement with RNL Interplan, Inc. (RNL) to
update the 2002 Corporation Yard Master Plan. The update was substantially
completed in July 2010. In September 2011, Council approved a first modification of
$41,435 to RNL's agreement for additional scope of work. Subsequently, the addition of
adjacent City owned property to the plan area necessitated further studies. As a result,
staff is requesting a second modification of $37,591 to RNL's agreement to complete
the Corporation Yard Master Plan.
Background
The Corporation Yard, a 10 -acre site, has been owned and operated by the City since
the 1940's. It is located at 2500 Michigan, near the intersection of 24th Street and
Michigan Avenue. The following City operations are located at the Corporation Yard:
• Fleet maintenance
• Street maintenance
• Facilities maintenance
• Solid waste transfer station and administrative /public offices
1
• Hazardous waste collection station facility
• Recycling center
• Water and wastewater operations and maintenance
• Traffic operations
• Fire training tower and classrooms
• Central warehouse
Materials stockpiles and aggregate production facility
By 2002, City operations at the Corporation Yard had outgrown the area, impairing its
functional use due to space limitations and the condition of the existing facilities. To
address these issues, Council approved a professional services agreement with RNL to
prepare a Corporation Yard Master Plan that would address the physical reorganization,
renovation, and rehabilitation needs at that time.
Since 2002, user operational needs, updated regulatory requirements, spatial demands,
and the condition of the facilities at the Corporation Yard have continued to change,
requiring significant updates to the Corporation Yard Master Plan.
On October 13 2009, Council approved Professional Services Agreement No. 9129
with RNL, in the amount of $230,000, to update the Corporate Yard Master Plan from
2002. The updated plan was substantially completed in July 2010.
On September 13 2011, Council approved a modification of $41,435 to Professional
Services Agreement No. 9129 with RNL to complete the Corporation Yard Master Plan.
The additional scope of work included revising the plan area configuration, finalizing a
program for the new components, and identifying and adding two additional operations
on the site. The phasing plan for implementing the site improvements was also revised.
2
Discussion
The recycling operation area was originally included the Corporation Yard Master Plan.
However, after further analysis, it was decided to move the recycling operation offsite.
This change provided an opportunity to revisit the use of that space in the Corporation
Yard Master Plan, thus necessitating a second modification to Professional Services
Agreement No. 9129 (CCS) with RNL in the amount of $37,591, for a contract total of
$309,026.
The original intended recycling operation area of the Resource Recovery Center site
used to be a municipal solid waste and incinerator ash landfill from 1940 to 1970.
Based on previous soil borings, the bottom of the landfill is between 30 feet and 58 feet.
A geotechnical study prepared in May 2009 concludes that the fill used in this area is
compressible and not suitable for standard building foundation design. For that reason,
staff is requesting RNL to prepare a study focused on the best and most practical
approach to build on the areas above the compressible fill. The additional scope of
work includes the analysis of three possible approaches:
Utilize structural slabs on piles at the buildings and vehicular circulation areas
Y Remove the landfill and import engineered fill
Amend the soil to stabilize the existing soil
Eight additional borings will be performed in areas where the existing fill depth is not
documented sufficiently to provide more information to the design team concerning the
extent and depth of the fill.
3
Financial Impacts & Budget Actions
The second modification to Professional Services Agreement No. 9129 (CCS) to be
awarded to RNL Interplan, Inc. is $37,591 (includes a 6% contingency). This will result
in a new contract in the amount of $309,026. Funds are available in the FY2011 -13
budget in the following accounts:
P014028.589000 $18,897
0270717.589000 $18,694
TOTAL $37,591
Prepared by: Tom Afschar, Architect
121
Forwarded to Council:
Rod Gould
City Manager
Reference Amended
Contract No. 9129 (CCS).